Website University of Scranton

University of Scranton
Administrative Assistant, Library and Slattery Center

Non-Discrimination Statement
The University of Scranton embraces diversity and inclusion through its mission, Jesuit identity, strategic plans, community outreach programs, and numerous diversity programs. The University of Scranton is an Equal Opportunity employer and actively solicits applications from historically underrepresented candidates. Please see our full non-discrimination statement below.

The University is committed to providing an educational, residential, and working environment that is free from harassment and discrimination. Members of the University community, applicants for employment or admissions, guests and visitors have the right to be free from harassment or discrimination based on race, color, religion, ancestry, gender, sex, pregnancy, sexual orientation, gender identity or expression, age, disability, genetic information, national origin, veteran status, or any other status protected by applicable law.

Sexual harassment, including sexual violence, is a form of sex discrimination prohibited by Title IX of the Education Amendments of 1972. The University does not discriminate on the basis of sex in its educational, extracurricular, athletic, or other programs or in the context of employment.

Anyone who has questions about the University’s Sexual Harassment and Sexual Misconduct Policy, or the University’s Non-Discrimination or Anti-Harassment Policy, or wishes to report a possible violation of one of the policy should contact:

Elizabeth M. Garcia
Title IX Coordinator
The Office of Equity and Diversity
Institute of Molecular Biology & Medicine, Rm 311
elizabeth.garcia2@scranton.edu
(570) 941-6645
https://www.scranton.edu/equity-diversity/

University Mission
The University is a Catholic and Jesuit University animated by the spiritual vision and the tradition of excellence characteristic of the Society of Jesus and those who share in its way of proceeding. All candidates must indicate how they would help communicate and support the Catholic and Jesuit identity and mission of the University. The University’s mission statement and a description of the history and concepts of the Ignatian teaching philosophy may be found at https://www.scranton.edu/about/jesuit-tradition/index.shtml.

Department
Library

Job Purpose:
Provide technical and administrative support to the Slattery Center for the Ignatian Humanities (Humanities Center) and the Weinberg Memorial Library (Library), which includes the Schemel Forum, Hope Horn Art Gallery, and the Friends of the Library. This role involves a balanced time allocation between the two organizations (Humanities Center and Library), tailored to specific needs.

Essential Duties:
General Administrative Assistant Duties:- Provide administrative support for both the Humanities Center and the Library- Arrange travel and accommodations for speakers and special guests. Follow-up with speakers and guests to ensure deadlines are met- Process honorariums, reimbursements, and credit card reconciliations- Manage event pre-registrations, payments, room reservations, work orders, technology support requests, and event catering- Work with videographer and Academic and Media Services to facilitate live streams and program recordings- Order books for signings and return unused copies- Maintain and update websites, in collaboration with the Dean, Executive Director, and the appropriate technical teams- Promote events through university platforms, social media, and community calendars.- Serve in a guest services role during all programs- Offer support for day-to-day tasks, including calendar management, supply ordering, and timecard processing- Perform other duties as assigned by either the Dean of the Library or the Executive Director of the Slattery Center
Weinberg Memorial Library Specific Duties:- Serve as the primary administrative support for the Schemel Forum, Hope Horn Art Gallery, and Department of Faculty Librarians- Routinely update revenue and expenses for Schemel Forum programs- Record attendance at events and update records appropriately- Prepare course materials as assigned by Schemel Forum course instructors- Prepare Schemel Forum brochure text for Creative Services. Prepare Schemel Forum slides and other materials- Participate in the planning and staffing specific programs like Schemel Forum Luncheons, Bus Trips, and University for a Day- Provide administrative assistant support for the Department of Faculty Librarians and Director of the Art Gallery, including assisting with booking meetings, processing travel applications and reimbursements, preparing printouts for classroom use, print shop requests, and assisting with travel arrangements- Assist the Editors with publishing the biannual Library newsletter, Information Update – Assist the Director of the Art Gallery with developing various publications and outreach materials throughout the academic year- Serve as supplemental support for the Dean of the Library, especially in the absence of the Assistant to the Dean of the Library
Slattery Center for the Ignatian Humanities Specific Duties:- Manage all registration and payments-Prepare budget updates and relevant statistics, such as attendance and catering cost per person- Upload Faculty Fellow and Student Fellow applications for the Slattery Center- Maintain records and files associated with the Slattery Center- Place and monitor building/maintenance-related work orders as necessary

Additional Skills Required:
– Excellent communication and customer service acumen- Strong organizational and planning capabilities- Ability to collaborate with diverse groups, including students, staff, faculty, and the community- Proficiency in Microsoft Office, internet, and other common computer applications- Capable of working independently with minimal supervision- Flexibility to work varying hours, including occasional evenings
– Must be able to support the University’s commitment to fostering a diverse, equitable, and inclusive culture
– Must be able to respect, support and contribute to the University’s Catholic and Jesuit mission

 

Minimum Education Requirements:
– High School diploma or equivalent required

Preferred Education:
– Bachelors degree preferred

Minimum Job Experience Requirements:
– At least two (2) years in an administrative assistant role, office management, customer service, or other highly collaborative role

Preferred Qualifications:

Schedule/Work Hours:
Monday through Friday, 9:00 a.m. – 5:00 p.m. Additional hours as required. 10 months, full-time.

Full Time/Part Time:
Full-Time

Annual Schedule:
10

Special Instructions to Applicants:

Posting Number:
S0785P

To apply, visit https://universityofscrantonjobs.com/postings/7138

 

 

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