Website University of San Francisco


Business Specialist
University of San Francisco

USF Hilltop Campus

Job Title:
Business Specialist

Job Summary:
This position supports the School of Nursing and Health Professions with day-to-day management of business and financial activities. The Business Specialist for the School of Nursing is responsible for overseeing the financial daily operations of the school. This role involves budget support, financial reporting, resource allocation, procurement, and other administrative tasks. The Business Specialist plays a pivotal role in supporting the educational mission and objectives of the School of Nursing and Health Professions.

A Business Specialist for SONHP is crucial to ensuring the financial stability and operational efficiency of the school. This position provides financial and operational input to support the achievement of strategic goals of SONHP. The Business Specialist will report to the Director of Operations and Administration.

Full Job Description:
Manages the day-to-day activity for SONHP budget accounts – which includes the oversight of funds in both the restricted and unrestricted areas.
Possess a thorough knowledge of all University processes and policies related to financial transactions including accounts payable (invoice payment forms, purchase orders, travel expense reports, online reimbursements, check requests), accounts receivable, procurement card transactions, payroll and student account adjustments, check deposits, non-payroll cost transfers, service contracts and vendor agreements, honoraria, travel reimbursements (employee and external individuals), P-card reconciliation.

Ensure that sufficient funds are available, general ledger accounts are setup, and expenses are appropriate/allowable. Work closely with faculty and staff to ensure financial processes are aligned with best practices, as well as sponsor and University requirements.

Develop and provide financial information, support and analyses for program delivery and financial oversight.

Identify opportunities for cost savings and efficiency improvements.

Provide guidance to those staff responsible for budgeting, identifying and allocating resources, and when necessary address financial difficulties, challenges and opportunities.

Acts as liaison with Campus ABS (“accounting and business services”).

Periodically review Encumbrance Detail Report, reconcile any discrepancies with Procurement and Accounts Payable Departments.

Support users of Concur system and review all Concur transactions to ensure that all transactions are charged to the correct general ledger account and are in compliance with policies and/or sponsor requirements. Resolve issues, provide timely approval at the department level and submit for final review (1000+ reports ).
Request new concur accounts, p-cards, direct deposits for all SONHP staff/faculty
Train Staff & Faculty, 1:1 with Concur
Reconciles Monthly Purchasing card transactions and purchasing requisitions
Authorize purchasing requests
Support SONHP financial accounts including; operating, capital, contract/grant, gift, endowment, special projects and designated accounts.
Prepare and review monthly and quarterly sponsor financial reports and gather appropriate documentation to substantiate invoices, as required by the awards’ terms and conditions.
Assist in preparation of financial reports to be used for budget adjustments, YTD financial status, and forecasting for future expenditures.
Authorize and process budget transfer requests.

Monitor faculty appointments and accurate compensation of full-time and adjunct faculty for accurate budget projections

Administrative support for full-time and part-time faculty Development Funds & Committees when applicable
Manage online application process through GNOSIS for Faculty Development Funds -Manage committee funds and budget

Generate application status letters/emails

Administrative and financial support for internal faculty awards and grants

Assist the Deans and Director with financial reports, presentations and other documents as needed.

Oversee and train SONHP policies and procedures for business practices.


Bachelor’s degree in related area (e.g., business administration, accounting, finance) and / or equivalent experience / training

Three-plus (3+) years work experience in business administration, accounting, finance, financial reporting, general ledger reconciliation or other related area experience

Thorough knowledge of financial processes, policies and procedures

Thorough knowledge of financial data management and reporting systems

Strong proficiency in the use of spreadsheet and database software

Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making; ability to develop original ideas to solve problems

Ability to function effectively as a member of a team

Ability to adapt to changing priorities and able to multi-task at any given moment

Thorough knowledge and understanding of internal control practices and their impact on protecting University resources

Skills to provide guidance, coaching and mentoring to professional and support staff

Thorough understanding of budgeting and reporting concepts and principles

Experience working in an academic setting is preferred

Knowledge of Banner and WorkDay is a plus


Full time

Pay Rate:

Salary Range :
75,000; Commensurate with experience.

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The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco’s first university, and its Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.” For more information, visit



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