Website Santa Clara University

ABA Emplmnt Data Cmply Officer

Position Title:
ABA Emplmnt Data Cmply Officer

Position Type:
Regular

Hiring Range:

$33.46 – $39.35 per hour

Pay Frequency:
HourlyA. POSITION PURPOSE

The Employment Outcomes Data Coordinator reports directly to the Director of Law Graduate Employment. The Employment Outcomes Data Coordinator is primarily responsible for gathering and reporting employment statistics for recent Santa Clara Law graduates. For the most part, the candidate will work part-time (20 hours per week).

B. ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Graduate Engagement and Data Collection

• Engage prospective graduates and recent graduates on a regular basis to encourage dialogue with OCM to facilitate collection of employment data from 100% of each reporting class.
• Develop processes to conduct outreach to prospective graduates and graduates to solicit employment statistics, specifically at graduation and 10 months post-graduation.
• Coordinate outreach with Santa Clara Law staff and faculty to graduates who have not responded to previous outreach efforts.
• Coordinate with Student Services to identify graduates to be included in each reporting class.

2. Protocols

• Collect, record, maintain, and report graduate employment data to accrediting bodies (i.e., ABA) in accordance with accepted/published ABA protocols, and Interested external groups (e.g., NALP, U.S. News and World Report, etc.).
• Perform rule analysis with regard to varying reporting standards and ensure compliance for each organization.
• Create and maintain complete, up-to-date, and auditable records of all employment data collection activity, and become proficient with 12Twenty as a data collection tool.
• Approve employment information and job postings on 12Twenty.

3. Data Analysis and Reporting

• Coordinate update of ABA Standard 509 disclosures on Santa Clara Law website.Assure website has most current employment outcomes reports.
• Collect, record, maintain, analyze, and report graduate employment data as requested by internal Santa Clara Law personnel to identify trends and support development of programs to improve employment opportunities and outcomes for Santa Clara Law graduates.

4. Other Duties as Assigned

C. GENERAL GUIDELINES

• Recommends initiatives and implements changes to improve quality and services.
• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
• Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
• Researches and develops resources that create timely and efficient workflow.
• Prepares progress reports; informs supervisor of project status; and deviation from goals.
• Ensures completeness, accuracy and timeliness of all operational functions.
• Prepares and submits reports as requested and required.
• Develops and implements guidelines to support the functions of the unit.

D. QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

1. Knowledge, Skills and Abilities

• Sensitivity to needs and timing when approaching graduates who are engaged in job search and/or Bar exam preparation and/or have received Bar results.
• Respect for confidential nature of the information being requested from graduates.
• Familiarity with LinkedIn, State Bar website, and other internet resources for locating employment information regarding unresponsive graduates.
• Keen eye for detail and ability to create organizational structures.
• Create usable spreadsheets for multiple users.
• Ability to analyze rules, and synthesize facts to develop compliant records.

2. Education and/or Experience

• BA or BS degree required.
• JD or other graduate degree preferred.
• 5-6 years of work in related filed required.
• 1 year experience in auditing, compliance, or legal industry role preferred.

E. PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

F. WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

• Typical office and computer lab environment.
• Mostly indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.

COVID-19 Statement

The health and safety of the university community is a top priority. All Santa Clara University students, and employees are required to be vaccinated against COVID-19 or request a medical or religious exemption. Please visit our https://www.scu.edu/preparedscu/vaccines/https://www.scu.edu/preparedscu/vaccines/ for additional information.

EEO Statement

​Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at http://www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found athttp://www.scu.edu/title-ixhttps://www.scu.edu/oae/, (408) 554-4109, mailto:oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://www.scu.edu/campus-safety/clery-act-compliance/ . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the https://www.scu.edu/phonebook/Department-of-Human-Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at mailto:iahluwalia@scu.edu.

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