Website Santa Clara University

Assistant Director of Graduate Admissions – School of Education and Counseling Psychology

 

Position Title:

Assistant Director of Graduate Admissions – School of Education and Counseling Psychology

 

Position Type:

Regular

 

Hiring Range:

 

$29.37-$33.17

 

Pay Frequency:

Hourly

POSITION PURPOSE

 

The Assistant Director of Admissions will report to the Director of Admissions and Financial Aid. This key position is responsible for recruiting students for the degree programs within the School of Education and Counseling Psychology.

 

The Assistant Director works to identify prospects and recruit prospective applicants while managing the day-to-day admissions processing and communications to support applicants and admitted students while maintaining a high level of customer service. The Assistant Director also manages the scholarship

process for admitted and current students in the School of Education and Counseling Psychology.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

● Advise prospects and applicants in the admissions and application processes for all programs

● Participate in outreach and recruitment efforts as a representative of the School and the Admissions team.

 

• Assist with Financial Aid and Scholarship projects for the School of Education and Counseling Psychology.

• Oversee the Student and Alumni Ambassador Program

• Deliver exceptional customer service when interacting with visitors, prospective or current students, faculty and staff.

 

SPECIFIC DUTIES AND RESPONSIBILITIES

Admissions and Recruitment

 

• Oversee on campus recruitment: Work with academic departments and the Career Center on campus and guide the ongoing development of a comprehensive recruitment program among SCU undergraduates

• Serve as the primary contact for prospective students and applicants creating a positive admissions experience guiding them through all stages of the application process culminating in enrollment.

• Communicate with inquiries in a timely manner to educate them on the application process and manage inquiries to achieve prompt contact and performance activity weekly goals; utilize approved recruitment policies/formats; make prompt and effective contact with inquiries and redirect unqualified candidates based upon incompatible career goals.

• Provide information about degree requirements, application process, scholarships and financial aid with specific attention to the unique needs of each student for all ECP degree programs.

• Serve as the expert on financial aid and billing issues – work closely with the central financial aid team to ensure timely communication on important financial deadlines.

• Maintain communication with Student Services and IT counterparts to ensure applicant files are transferred and admitted students are matriculated in a timely manner.

• Assist the Director of Admissions in planning and execution of all recruitment events including information sessions, workshops, welcome events and orientation.

• Represent the Admissions team and the School at recruitment events

• Assist Director with ongoing recruitment campaigns

• Work closely with the SCU Online team to ensure Online MATTC inquiries/leads are being processed

 

Student and Alumni Ambassador Program

 

• Create and direct the Student and Alumni Ambassador program to assist with outreach and recruitment including host/guest opportunities, class visits and representation at events and social media engagement

 

• Plan quarterly activities in conjunction with Director of Admissions to utilize the ambassador volunteers

• Partner with the existing student groups to execute events and activities for prospective students

• Design a model to create an ambassador pipeline (student through alumni and beyond)

 

• Identify student leaders and create steering committee to lead the program

 

• Conduct quarterly training for Steering committee leaders on appropriate representation of SECP and Anti racism/DEI initiatives

• Supervise student leadership team

 

• Work with the Director of External relations to determine appropriate activities for alumni ambassadors

 

• Train alumni on School policies/program updates when necessary

 

• Work with the marketing team to create a website for the visit program (Be Our Guest)

• Design and utilize social media to promote and execute Ambassador events and activities to promote the School and its programs

• Collaborate with on-campus departments, faculty and staff to promote the Ambassador events and activities to the undergraduate population

• Within the Ambassador program, identify volunteers to serve as “social media warriors” to promote and amplify School visibility through social media platforms

• Oversee efforts to engage social media contacts at our partner organizations

• Evaluate effectiveness of program on a quarterly and annual basis to determine areas of improvement

• Manage a budget of $5000 to create this program and provide volunteer appreciation.

 

Financial Aid

 

• Working with the Director of Admissions and Financial Aid, communicate the overall process to prospective students and applicants.

• Assist in the process by promoting scholarships to prospective and enrolled students and making initial recommendations to the Director of Admissions and Financial Aid and the Senior Assistant Dean of Enrollment for review.

• Work with the Senior Director of Student Services and Academic Support to provide and maintain detailed records for scholarship awards for new students.

• Working with the central Financial aid office, communicate the scholarship application process to prospective students through in person workshops, individual advising appointments and other communication channels.

• Work closely with the Bursar’s Office, the central Financial Aid Office and the One Stop Enrollment Services Center to ensure students understand their awards and their student accounts are accurate.

 

Other duties as assigned.

 

Receives Work Direction

 

• Director of Admissions and Financial Aid and Senior Assistant Dean

 

Provides Work Direction

 

• 1-2 Student Assistants

 

QUALIFICATIONS

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

 

EDUCATION AND EXPERIENCE

 

• Bachelor’s degree required or equivalent combination

• Master’s degree preferred

• 3-5 years of work in a student services-related field required

• Minimum of 5 years of professional experience in admissions in a higher education environment, preferably with graduate or adult programs.

• Sales experience preferred

 

PHYSICAL DEMANDS

 

• Considerable time is spent at a desk using a computer terminal.

• May be required to travel to other buildings on the campus and between two campus locations (Santa Clara, East San Jose).

• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

 

WORK ENVIRONMENT

 

• Typical office environment.

• Mostly an indoor office environment with windows.

• Offices with equipment noise.

• Offices with frequent interruptions.

 

KNOWLEDGE

 

• Demonstrated commitment to multiculturalism and social justice.

• Demonstrated familiarity with computer platforms, software (Microsoft Word, Excel, and PowerPoint, PeopleSoft, CRM systems), and the internet.

• Understanding and support of the Jesuit tradition of education and commitment to the fundamental values of service to others, community and diversity.

• Understanding of customer service

 

SKILLS

 

• Competency working with students of different cultural, ethnic, racial and socioeconomic backgrounds. Bilingual preferred.

• Strong written and oral communication (email, phone and in-person) including experience in speaking to groups of various sizes and of varying cultures.

• Organizational skills including time management, multitasking, and project completion.

• Recruitment, marketing and event planning and management experience, a plus

• Commitment to customer service, both internal and external to the department.

 

ABILITIES

 

• Ability to counsel applicants with discretion and maintain appropriate levels of confidentiality and professionalism.

• Must be able to handle difficult situations with a professional demeanor and communicate effectively to multiple audiences and diverse groups.

• Able to meet deadlines, work autonomously and handle competing demands

• Ability to think strategically while balancing attention to detail, anticipation of needs, and excellent organizational skills.

• Some evening and weekend work will be required.

• Some travel will be necessary, including off-site recruitment events.

• Must hold a valid driver’s license.

• Must have reliable transportation.

 

COVID-19 Statement

 

The health and safety of the university community is a top priority. All Santa Clara University students, and employees are required to be vaccinated against COVID-19 or request a medical or religious exemption. Please visit our https://www.scu.edu/preparedscu/vaccines/https://www.scu.edu/preparedscu/vaccines/ for additional information.

 

EEO Statement

 

​Equal Opportunity/Notice of Nondiscrimination

 

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

 

Title IX of the Education Amendments of 1972

 

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at http://www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found athttp://www.scu.edu/title-ixhttps://www.scu.edu/oae/, (408) 554-4109, mailto:oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

 

Clery Notice of Availability

 

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services https://www.scu.edu/campus-safety/clery-act-compliance/ . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

 

Americans with Disabilities Act

 

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the https://www.scu.edu/phonebook/Department-of-Human-Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at mailto:iahluwalia@scu.edu.

 

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