Website Santa Clara University



Position Title:

Position Type:

Hiring Range:

$29.38 – $33.77 per hour; commensurate with experience

Pay Frequency:

This position is responsible for daily banking activities of our operating account, initiating wire transfers, reconciling specific bank accounts, sales tax accounting and unclaimed property reporting. Also acts as the finance liaison for Law School and Agencies.


1.Daily Banking Activities
Update available cash spreadsheet on a daily basis, including operating and savings account balances. Record current-day and final prior-day balances. Record prior-day receipts and disbursements by category. Note construction payments.
Review and make pay or deny decisions on Positive Pay items for checks and ACHs daily.
Update Student Incoming Wire Log with wires from the Operating account both timely and accurately on a daily basis.
Initiate and set up outgoing wire transfers for the University as they arise.
Obtain accounting strings from the department receiving incoming wires to ensure that all activity is recorded accurately in GL. In case of unknown or new items received in the bank account, research the source and determine the proper accounting strings.
Process stop payments, as requested.
Record Student Refund voids and ACH returns in the Student and AP systems.

2.Prepare Bank Reconciliations for SCU’s Accounts Payable account, Payroll account and Student Refund account
Monitor banking activity for Payroll, Accounts Payable, and Student Refunds accounts on a daily basis, creating cash management system entries as needed to record transactions.
Follow up with Payroll and other departments timely to research differences.
Maintain outstanding check lists for each account. Manage escheatment process, working with relevant departments as needed.

3.Administer Sales & Use Tax and Resident & Non-Resident withholding tax returns, filings & payment both timely and accurately
Ensure sales tax returns are accurately prepared in accordance with the California Department of Tax and Fee Administration.
Ensure all sources of taxable revenue are properly accrued both from accounts payable and expense system
Process payment to California Department of Tax and Fee Administration in a timely manner.
Work with Accounts Payable on audits and to resolve accrual issues
Prepare, file and pay form 592 Resident & Non-Resident withholding tax returns, both timely and accurately.

Reconcile and Administer University Agency Funds for non-student account related agency funds
Prepare monthly billing statements to various outside agencies
Work with various departments within University to administer new agency funds as needed.
Reconcile agency fund balances monthly, coordinating with agency fund manager. Ensure if funds are in a negative position, that there is a plan to collect the receivable.

5.Perform other accounting functions
Serve as the backup for the University Cashier
Prepare other account analysis for other assigned accounts, including numerous clearing accounts.
Prepare audit workpapers as assigned
Other accounting duties as assigned

6. Other Duties
Prepare financial management reports and schedules as needed.
Work with others to ensure related processes flow effectively and efficiently.
Utilizing available technology, review policies and procedures and propose changes to improve effectiveness in executing responsibilities.
Continue to develop expertise with available technology
Student staff supervision as needed
Other tasks as assigned


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Excellent computer skills (Excel, Word, Adobe PDF etc.)
Ability to analyze data and present in a meaningful format to facilitate decision making
Experience with large ERP system such as PeopleSoft, Workday, or Oracle preferred
Data query knowledge preferred

Excellent oral and written communication skills
Ability to work well independently
Strong speaking and presentation skills
Strong analytical and problem-solving skills
Excellent interpersonal skills

Proven problem-solving and analytical skills, including the ability to identify a problem, develop a solution, and implement that solution in cooperation with others or independently.
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines as required.
Strong customer service focus with an emphasis on outreach to departments; ability to listen to and understand the unique needs of each department
Possess a high degree of initiative, attention to detail and follow through, as well as ability to adjust to changing requirements and priorities.
Commitment to understand and willingness to support Santa Clara University’s distinctive Jesuit educational vision and institutional values of competence, conscience and compassion in pursuit of its mission and goals

Bachelor’s degree in Accounting, Finance or other business field required

5.Years of Experience
At least 2 years of relevant experience in accounting and/or finance


The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
May be required to occasionally travel to outside customers, vendors or suppliers.


The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

Typical office environment.
Mostly indoor office environment with windows.
Offices with equipment noise.
Offices with frequent interruptions.

COVID-19 Statement

The health and safety of the university community is a top priority. All Santa Clara University students, and employees are required to be vaccinated against COVID-19 or request a medical or religious exemption. Please visit our COVID-19 webpage for additional information.

EEO Statement

​Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, see

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. The Title IX Coordinator and Section 504 and ADA Coordinator is Aaron Zisser, Director of Equal Opportunity and Title IX, 408-551-3043, , Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at

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