• Full Time
  • Denver, CO
  • Applications have closed

Website Regis University

RHCHP Service Learning/Global Health Pathway Administrative Coordinator

 

Regis University

 

R004018

 

Northwest Denver Campus

 

Position Type:

Staff

 

Scheduled Weekly Hours:

40

 

Requested Start Date for this Position:

05/01/2024 – 1 month to go

 

Campus Location:

Northwest Denver Campus

 

Full-time or Part-time:

Full time

 

Job Summary:

The Service Learning/Global Health Pathway Administrative Coordinator in RHCHP works with the Senior Director of Service Learning and Global Health and the Service Learning Manager in the logistical implementation of the Service Learning and Global Health Pathway programs in RHCHP. For the Service Learning program, the Administrative Coordinator works collaboratively with staff, administration, community partners, vendors, Regis departments, and students in the areas of programmatic/curricular and event logistics, GivePulse and other software management, internal and external-facing marketing, internal and external reservations, communication, and student site compliance. This staff member also supports the Global Health Pathway, working directly with the Senior Director and Global Health Pathway Committee Chair, in coordinating the programmatic and logistical deliverables and requirements, new student and faculty onboarding, logistics for events, domestics and international immersion registration and logistics, travel planning and coordination, committee meetings and deliverables, etc.

 

Working at Regis University

As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students.

 

Take a moment to consider our Total Rewards package:

– A generous tuition benefit for employees, spouses, and dependents

– Paid Mission leave to give employees time to volunteer in the community

– Options for flexible work

– Additional time off each year when the University closes for Winter Break

– Medical, dental, and vision insurance

 

Special Instructions to Applicants:

Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application by logging into Workday. Click on the Career Worklet and access the internal site.

 

Major Duties and Responsibilities:

 

RHCHP Service Learning (50%)

 

• Co-coordinates logistics, scheduling, reservations, communication, marketing, printing, website updates, compliance attestation for service learning department, courses, events. Supports the creation and implementation of project descriptions, student reminders, reports, site communications, etc.

• Provides logistical coordination for multiple events, including Haven of Hope Homeless Fair, Community Partner Appreciation Lunch, service learning student/site projects, etc. Provides event statistics following each event.

• Provides student project team support/management for service learning events and course-related activities.

• Co-manages the RHCHP Service Learning GivePulse database with Service Learning Manager (i.e. course creation/input, impact management, impact rosters, data import, data management, student hours/impacts management and verification, ongoing design and training, fielding communication and questions). Data management and coordination for other software, such as Colleague, Complio, SurveyMonkey, SignUp Genius, Zoom, My Clinical Exchange, Qualtrics, etc.

• Co-manages student project funding (including budget requests and reconciliation, online purchasing, cash reimbursements, gift card tracking/purchasing, etc.).

• Co-manages department and curricular supplies for Service Learning with Service Learning Manager (event, curricular, office supply orders, receiving, inventory, supply room coordination, check out/in process).

• Attends/participates in committee meetings, related meetings, and events as necessary.

• Performs and coordinates various office duties including, reception, answering phones, taking messages, receiving/greeting visitors, copying, scheduling appointments/meetings, mailings, correspondence.

• Collaborates on assigning work study students’ work/activities (when employing work study students).

• Assumes responsibility for communication in the absence of the Senior Director and/or Manager.

• Contributes to monthly and annual Service Learning reports.

• Participates in RHCHP events, meetings, activities as appropriate.

• Performs other duties as assigned to support Service Learning, RHCHP, and the Regis mission.

• NOTE: work requires occasional weekends and/or evenings.

 

RHCHP Global Health Pathway (50%)

 

• Provides logistical coordination for Global Health Pathway, including new student application process, new student and faculty orientation, advising, domestic and international immersions, semester events, Capstone, etc.

• Supports Global Health Pathway international and domestic immersions (registration, compliance, participant forms and requirements, travel documents, logistics, scheduling, Regis travel software, communications, immunizations, insurance, etc.).

• Coordinates and makes travel arrangements for students and faculty.

• Coordinates supplies for clinics, immersions, events, office. Manages inventory, ordering, clinic supply bins, exam tables, etc.

• Co-manages Global Health Pathway software, files, documents.

• Attends and participates in Global Health Pathway committee meetings and works collaboratively with the Global Health Pathway committee chair.

• Provides administrative support for Global Health Pathway committee.

• Co-create and manage Global Health Pathway supporting documents such as handbooks, planning documents, website, forms, etc.

• Provides statistics for reporting on monthly and annual basis.

• Performs other duties as assigned to support Global Health Pathway, RHCHP, and the Regis mission.

• NOTE: work requires occasional weekends and/or evenings.

 

REQUIREMENTS

 

Education and Training:

 

• Bachelor’s degree preferred.

• Training and continuing education in related responsibilities and requirements.

 

Experience:

 

• Minimum of three years’ administrative experience preferred.

• Minimum of two years’ organizational and logistics experience preferred. Ability to work independently as a “self-starter.”

 

Skills:

 

• Strong computer software skills that may include Microsoft Office, GivePulse, SurveyMonkey, Qualtrics, Zoom, WorldClass, Colleague, Complio, and other platforms, databases, and organizational software.

• Strong oral and written communication skills with a variety of stakeholders. Copy and content editing skills.

• Strong skills in customer service with all constituents, correct use of the English language (spelling, grammar, proofing), proficient office applications (copier, Microsoft Office, Outlook, OneDrive, database management), proficient in computer/software applications.

 

Abilities:

 

• Demonstrated ability to develop and manage relationships with colleagues, students, faculty, staff, and administrators.

• Outstanding interpersonal skills and the ability to collaborate with, and respond effectively to, many different stakeholders with care, concern, and diplomacy.

• Excellent oral and written communication skills.

• Ability to organize tasks, prioritize effectively, and manage multiple projects simultaneously.

• Ability to take the initiative and work independently but also possess a spirit of teamwork, collaboration, patience, and give-and-take.

• Able to toggle between interactions with people and necessary computer-based tasks such as registering students, sending emails, creating and sending reports, collecting and analyzing data, managing software and organizational data, etc.

• Ability to manage time and competing deliverables.

• Diversity and Inclusion – Ability to create and maintain an atmosphere of inclusive excellence that celebrates our diverse backgrounds, beliefs, and perspectives.

 

The following skills, abilities and physical requirements can be performed with or without accommodation.

 

Skills:

 

Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

 

Social Perceptiveness — Being aware of others’ reactions and understanding why they react as they do.

 

Speaking — Talking to others to convey information effectively.

 

Coordination — Adjusting actions in relation to others’ actions.

 

Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

 

Reading Comprehension — Understanding written sentences and paragraphs in work related documents.

 

Decision Making – Making independent decisions daily, addressing the best way to handle specific tasks.

 

Communication and Collaboration – Collaborating with other support personnel and management on a regular basis.

 

Organizational Skills – Knowing how to prioritize tasks to stay organized.

 

Knowledge:

 

Customer and Personal Service – Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

 

Mathematics – A working knowledge of quantitative skills and their application.

 

Abilities:

 

Oral Comprehension – The ability to listen to and understand information and ideas presented through spoken words and sentences.

 

Written Comprehension – The ability to read and understand information and ideas presented in writing.

 

Oral Expression – The ability to communicate information and ideas in speaking so others will understand.

 

Speech Recognition – The ability to identify and understand the speech of another person.

 

Written Expression – The ability to communicate information and ideas in writing so others will understand.

 

Deductive Reasoning – The ability to apply general rules to specific problems to reach a logical conclusion.

 

Speech Clarity – The ability to speak clearly so others can understand you.

 

Inductive Reasoning – The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).

 

Problem Sensitivity – The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

 

Fluency of Ideas – The ability to come up with a number of ideas about a topic (the number of ideas is important, not their quality, correctness, or creativity).

 

Diversity and Inclusion – Ability to create and maintain an atmosphere of inclusive excellence that celebrates our diverse backgrounds, beliefs, and perspectives.

 

Physical:

 

Hearing – The ability to focus on a single source of auditory (hearing) information in the presence of other distracting sounds and identify and understand the speech of another person.

 

Vision – The ability to see details of objects at a close range (within a few feet of the observer) and see details at a distance.

 

Mobility – The ability to travel easily between campuses or buildings within each campus.

 

WORKING CONDITIONS:

 

Working conditions are normal for an office environment, events, outdoor programming, offsite environments. Work requires occasional weekend and/or evening work.

 

https://www.regis.edu/about/offices-services/human-resources/careers

 

https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf or

 

https://www.regis.edu/_documents/about/offices-and-services/human-resources/regis-university-employee-benefits-guide.pdf

 

Pay Rate:

$20.00 – $21.00 / hour commensurate with qualifications.

 

To apply, visit https://apptrkr.com/5080963.

 

Since 1877, Regis University has been using our Jesuit background to provide an education for men and women of all ages and faiths and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Inspired by St. Ignatius Loyola, the mission of Regis University is to educate men and women of all ages to make a positive impact in a rapidly-changing global society. We encourage our students to seek truth, live purposeful lives, and continually examine and attempt to answer the question: “How ought we to live?” Regis University’s Northwest Campus is the main campus and administrative hub, located in Denver, Colorado. Regis University has three additional campuses in Colorado Springs, Colorado, Thornton, Colorado and the Denver Tech Center, as well as distance learning initiatives.

 

Copyright ©2022 Jobelephant.com Inc. All rights reserved.

 

https://www.jobelephant.com/

jeid-27efdb450f714b4985dee078224e8219