Website Regis University

Interlibrary Loan Specialist


Regis University




Northwest Denver Campus


Position Type:



Scheduled Weekly Hours:



Requested Start Date for this Position:

04/26/2024 – 25 days to go


Campus Location:

Northwest Denver Campus


Full-time or Part-time:

Full time


Job Summary:

This position maintains the services of the interlibrary loan department within the Access Services department. Responsible for duties related to circulation, interlibrary, and intercampus loan. This position works autonomously to evaluate and process resource sharing requests from multiple systems, including Prospector, ILLiad, Docline, and RAPID. Ensures the protection of copyright guidelines related to resource sharing. In addition, this position assists with circulation functions regularly and on an as needed basis.


In coordination with the Access Services Librarian, develops policies, procedures, and workflows for interlibrary and intercampus borrowing and lending. In coordination with the Access Services Librarian, assures all aspects of copyright guidelines are being met. Works with other members of the department to maintain the order of the building. Position may need to adjust their schedule to assist with coverage as needed. This position requires competence in various computer systems, including Innovative Interfaces Sierra ILS, Prospector, ILLiad, Docline, and Microsoft Office suite. Provides customer service to students, faculty, and staff as well as colleagues within the department and across other library departments. Contributes to a collaborative team environment.


Working at Regis University

As Regis employees, we embrace our Jesuit Catholic values of respect, inclusion and equity, and welcome employees, faculty and students from all faiths and cultures. Together, we perform our duties in alignment with the mission of the University and seek dedicated individuals to contribute to and strengthen that mission and our service to students.


Take a moment to consider our Total Rewards package:

– A generous tuition benefit for employees, spouses, and dependents

– Paid Mission leave to give employees time to volunteer in the community

– Options for flexible work

– Additional time off each year when the University closes for Winter Break

– Medical, dental, and vision insurance


Special Instructions to Applicants:

Please submit a resume, cover letter and list of references with your application. Current employees, please submit an application by logging into Workday. Click on the Career Worklet and access the internal site.


Major Duties and Responsibilities:




• Evaluates and processes resource sharing requests: conducts bibliographic verification and database searching, photocopies, scans and downloads articles, orders materials not owned by Regis; processes materials for mailing; sends materials to patrons. Works autonomously to provide interlibrary loan services to the entire Regis University community.


• Hires, trains, and supervises student staff to ensure prompt and accurate ILL services.


• Interprets database licenses and maintains compliance with contract, copyright, and fair use laws pertaining to the specialty of interlibrary loan.


• Coordinates with the Access Services Department Head to develop and update policies, procedures, and workflows for interlibrary and intercampus borrowing and lending. Cross-trains student employees and Access services employees for lending and borrowing functions.


• Generates, monitors, and analyzes a variety of statistical reports which relate to ILL activities. Identifies area for improvement of library services and collections, in coordination with other library units. Uses ILL data to support collection management. Coordinates with other library departments to resolve errors in the catalog or other library systems. Participates in library committees and task forces to enhance library services.


• Screens and answers or refers inquiries (in person, telephone, email, chat) as appropriate.


• Aids ILL patrons in locating books, periodicals, and government documents using library systems and holdings.


• As needed, may perform circulation desk duties including checking material in and out, renewing and reserving materials, patron registration, etc.​






• Bachelor’s degree.


Required Experience:


• Strong knowledge of circulation and interlibrary loan practices and protocols including copyright guidelines and consortial and reciprocal agreements with other libraries.


• Experience with ILLiad resource-sharing management software, including lending, borrowing, copyright clearance, and reporting.


• Demonstrated ability to work effectively with a diverse clientele.


• Ability to maintain poise while effectively managing a multi-task operation.


• Evidence of excellent communication skills, both oral and written.


Preferred Experience:


• Ability and familiarity with interpreting database licenses to comply with contract, copyright, and fair use laws pertaining to the specialty of interlibrary loan.


• Working knowledge of all aspects of the library’s integrated library system, including circulation and reserve procedures, online catalog searching, and a number of electronic databases.


• Ability to interpret database licenses to comply with contract, copyright, and fair use laws pertaining to the specialty of interlibrary loan.


• Experience with Prospector, Docline, and RAPID.


• ILLiad system administration


• Knowledge of the general structure and functionality of the academic library.




Working conditions are normal for an office environment. Work may require weekend and/or evening work. Employee should be able to tolerate moderate variations in temperature and book dust. or


Pay Rate:

$21.00 to $24.00 / hour commensurate with qualifications.


To apply, visit


Since 1877, Regis University has been using our Jesuit background to provide an education for men and women of all ages and faiths and is accredited by the Higher Learning Commission: A Commission of the North Central Association of Colleges and Schools. Inspired by St. Ignatius Loyola, the mission of Regis University is to educate men and women of all ages to make a positive impact in a rapidly-changing global society. We encourage our students to seek truth, live purposeful lives, and continually examine and attempt to answer the question: “How ought we to live?” Regis University’s Northwest Campus is the main campus and administrative hub, located in Denver, Colorado. Regis University has three additional campuses in Colorado Springs, Colorado, Thornton, Colorado and the Denver Tech Center, as well as distance learning initiatives.


Copyright ©2024 Inc. All rights reserved.


To apply for this job please visit