Website Le Moyne College

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community. Le Moyne College is an equal opportunity employer and encourages women, persons of color, and Jesuits to apply for employment.

Job Description:

The Student Records Specialist serves as the main point of contact for the Registrar’s Office and is responsible its administrative functions including, but not limited to, student records management, data entry, forms processing, and office correspondences. The Student Records Specialist will support the Registrar and other administrators in various projects and tasks to ensure the Registrar’s Office is able to perform accurately, effectively, and efficiently. This position requires attention to detail, excellent interpersonal and organizational skills, as well as a thorough understanding of FERPA. 

Job duties specific to this position: 

  • Responsible for the maintenance, distribution, and customer service related to all aspects of student academic records in compliance with established policies including, but not limited to, the Family Educational Rights and Privacy Act (FERPA).
  • Provides routine guidance and information regarding Le Moyne College’s academic policies and procedures to assist students, families, faculty, staff, etc. 
  • Cross-train in all areas of the Registrar’s Office to gain an understanding of its main functions
  • Oversees and assists with all incoming and outgoing communications within the Registrar’s Office.
    Assist military, local state, and governmental agencies on securing requested confidential student record documents when needed.
  • Assist faculty with classroom requests. 
    Processes and manages updates to student records in accordance with University and federal policies using systems such as Ellucian Colleague, Unity Client [OnBase], Parchment, and other software tools used to support the management of academic records. 
    Collaborates with academic and administrative offices throughout campus to support the needs of the College in regards to functions of the Registrar’s Office. 
    Track, process, and manage all orders for office materials and the College’s testing supplies.
  • Assist in processing registrations and transfer credits for current and incoming students.
  • Support the Registrar’s Office in the identification, investigation and resolution of issues and processing errors regarding registration and records areas.
  • Assists the Registrar with administrative tasks and oversight of the front office to ensure efficiency and accuracy.
  • Attendance at College events as needed (some evenings and weekends)
  • Perform other duties as assigned.  

Job expectations for all Le Moyne College employees:

  • Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
  • Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
  • Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
  • Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.
    Demonstrates excellent work attendance, reliability and work ethic.
  • Attends and actively participates in required meetings and training sessions.
  • Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
  • Must complete all required federal, state, institution and department trainings.
  • Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
  • Performs a variety of related duties as assigned. 

Requirements:

  • Minimum High School diploma or equivalent combination of education, experience and training; Associates Degree is preferred
  • Experience working a professional higher education setting is preferred.
  • Professional demeanor and ability to interact well with others in a fast-paced operation.
  • Strong interpersonal communication skills in both written and oral communications.
  • Demonstrated time management and organizational skills with the ability to take initiative.
  • Attention to detail and proficiency in Microsoft Office, especially Excel, is essential.
  • Respect for confidential information; working knowledge of FERPA is required.
  • Experience with Colleague Datatel, Unity OnBase, Parchment, and Informer is preferred 

Additional Information:

Diversity, Equity & Inclusion job expectations for all Le Moyne College employees:  

  • Demonstrates commitment to promoting a more diverse, inclusive and equitable work environment by supporting the diversity, equity, and inclusion goals of the employee’s unit.
  • Regularly participates in professional development opportunities to become more aware of DEI issues and to consider ways in which their work can be expanded to honor and incorporate the diversity of our community.
  • Works to neutralize institutional bias by analyzing the policies and procedures of their unit and making suggestions to remove barriers for historically underserved people.
  • Promotes open communication across Le Moyne’s community in order to create an inclusive environment, and understanding of others backgrounds, ideas, and perspectives.

Le Moyne Benefits

  • 403(b) Retirement contribution- (9.5% Employer match)
    Generous tuition coverage
  • Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
  • Health Savings Accounts- (Partially Employer funded) 
    Basic Life & AD&D Insurance- (Employer paid)
    Short and Long Term Disability Insurance (Employer paid)
  • Supplemental Life & AD&D Insurance
    Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
  • 12 paid holidays
  • Generous time off package 
  • 35 hour work week

Pay Range: $22.00-$25.00/hour.

Equal Employment Opportunity

Le Moyne College is an equal opportunity employer that is committed to diversity and inclusion in the workplace.  We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.  Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

Application Instructions:

To apply for this position please go to https://lemoyne.interviewexchange.com/static/clients/448LMM1/index.jsp;jsessionid=E3F356AE0554BCCACC2F78017C76179D and click the ‘Apply Now’ button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references

To apply for this job please visit lemoyne.interviewexchange.com.