Website Le Moyne College

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

Job Description:

The Registrar Specialist for Academic Scheduling reports to the Registrar and is charged with coordinating and managing the College’s academic calendars, courses, course schedules, final exam schedules, and college catalog. In addition, this role provides general support to the Registrar’s Office assisting in all day to day operations.

Job duties specific to this position: 

  • Contribute to the daily operations of the Registrar’s Office
  • Interprets and enforces academic rules and regulations as appropriate
  • Provide excellent customer service to the constituents of the Registrar’s Office (i.e. students, parents, faculty, staff, external agencies, etc.) by answering a wide-range of questions via the telephone, email, and additional modes of communication
  • Utilize the College’s Student Information System, data software tools, and Excel to create reports and charts to support data analysis for the Registrar and related constituents
  • Routinely reviews data entry and student records information to ensure data integrity
    Manages the creation, maintenance, and communication of the academic course schedule, final exam schedules, and academic calendars via the College’s student information system and scheduling software
  • Responsible for maintaining current knowledge of all federal, state, and institutional policies related to academic schedules and calendars
  • Manages the communications related to changes made to the academic schedule with appropriate constituencies as needed, including course cancellations that require changes to schedules
    Oversees all academic classroom requests and changes for the College and effectively communicates changes made to the appropriate constituencies 
  • Produce and analyze data related to classrooms, scheduling, and enrollment information upon request to aid in the creation of the course schedule, classroom utilization, academic calendars, and curriculum development
  • Manage the creation of and changes made to courses through the College’s Curriculum Committee process
  • Assist the Registrar’s Office in the management and processing of curriculum related documentation and information
  • Assist the Provost’s Office with the maintenance of the College Catalog to ensure accuracy in courses, curriculums, institution policies, etc. 
    Assist in the management and ordering of office supplies for the Registrar’s Office and classroom supplies for faculty
  • Assist with the maintenance of all student education records as needed, including the review and adjustment of graduation audits (Senior Audits) to ensure students are prepared for degree and certificate conferral
  • Assists with commencement preparation and attends ceremonies
  • Assist the Registrar and Associate/Assistant
  • Registrars with administrative tasks
  • Support and assistance with cross-training on all Registrar Office operations
  • Serve on College committees as requested
  • Performs other related duties as assigned

Job expectations for all Le Moyne College employees:

  • Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
  • Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
  • Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
  • Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.
  • Demonstrates excellent work attendance, reliability and work ethic.
    Attends and actively participates in required meetings and training sessions.
  • Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
  • Must complete all required federal, state, institution and department trainings.
  • Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
    Performs a variety of related duties as assigned.


  • Bachelor’s degree or equivalent combination of education, experience, and training (preferably in higher education)
  • Professional demeanor and ability to interact well with others in a fast-paced operation
  • Strong interpersonal communication skills in both written and oral communications.
  • Demonstrated time management and organization skills with the ability to take initiative.
  • Advanced word-processing skills and database experience, including Microsoft Office. Proficient in Excel.
  • Strong analytical skills, with the ability to pull, compile, and present data in a meaningful way.
    Attention to detail is essential.
  • Respect for confidential information; working knowledge of FERPA is preferred.
  • Experience with Colleague Datatel, Unity OnBase, Parchment: Digital credential service, and a higher education setting preferred. 

Additional Information:

Diversity, Equity & Inclusion job expectations for all Le Moyne College employees:  

  • Demonstrates commitment to promoting a more diverse, inclusive and equitable work environment by supporting the diversity, equity, and inclusion goals of the employee’s unit.
  • Regularly participates in professional development opportunities to become more aware of DEI issues and to consider ways in which their work can be expanded to honor and incorporate the diversity of our community.
  • Works to neutralize institutional bias by analyzing the policies and procedures of their unit and making suggestions to remove barriers for historically underserved people.
  • Promotes open communication across Le Moyne’s community in order to create an inclusive environment, and understanding of others backgrounds, ideas, and perspectives.

Le Moyne Benefits

  • 403(b) Retirement contribution- (9.5% Employer match)
  • Generous tuition coverage
  • Health insurance options- (Medical, Dental,
  • Vision, Flexible Spending Accounts)
  • Health Savings Accounts- (Partially Employer funded) 
  • Basic Life & AD&D Insurance- (Employer paid)
  • Short and Long Term Disability Insurance (Employer paid)
  • Supplemental Life & AD&D Insurance
  • Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
  • 12 paid holidays (In addition to paid time off the week between Christmas and New Years)
  • Generous time off package 
  • 35 hour work weeks

Pay Range:  $22.00-$30.00/hr

Equal Employment Opportunity

Le Moyne College is an equal opportunity employer that is committed to diversity and inclusion in the workplace.  We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

Application Instructions:

To apply for this position please go to and click the ‘Apply Now’ button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references

To apply for this job please visit