Website Le Moyne College

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

Job Description:

The Administrative Assistant for Facilities will assist the Supervisor, Facilities Office Operations in managing the administrative operations of the Facilities office. 

 

Job duties specific to this position: 

  • Answers calls, provides information to callers, handle complaints and concerns by faculty, staff, students and parents. Refer these matters to the appropriate individuals and coordinate access to the space if necessary.
  • Track and Record water usage by location
    Coordinate cleaning schedule with Contracted Vendors’ Site Manager, currently UG2
    Issue and supervise utilization of temporary access cards and keys.   
  • Track registration and inspections for all Physical Plant vehicles (19) 
  • Process incoming mail
  • Monitor, assign & review Schooldude requests for the entire campus. Follow up on work orders with all Physical Plant staff
  • Operate a 2-way radio system. Dispatch work requests and receive calls when completed.
  • Provide clerical support to the department by ordering supplies, processing check requests, reconciling receipts, recording daily gas usage for all maintenance vehicles and organize/maintain office files, manual and electronic to assure easy access and retrieval of materials.

Job expectations for all Le Moyne College employees:

  • Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
  • Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
  • Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
  • Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.
  • Demonstrates excellent work attendance, reliability and work ethic.
    Attends and actively participates in required meetings and training sessions.
  • Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
  • Must complete all required federal, state, institution and department trainings.
  • Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
  • Performs a variety of related duties as assigned.
     

Requirements:

  • Associate degree or equivalent work experience required. 
  • Prior work experience in a secretarial setting preferred
  • Knowledge of Microsoft Word and Excel 
    Strong interpersonal and communication skills
    Ability to maintain confidentiality 
  • Ability to prioritize workload, meet deadlines, and undertake multiple projects simultaneously  
  • Must possess a high level of self-motivation, initiative, and the ability to work independently
     

Additional Information:

Diversity, Equity & Inclusion job expectations for all Le Moyne College employees:  

  • Demonstrates commitment to promoting a more diverse, inclusive and equitable work environment by supporting the diversity, equity, and inclusion goals of the employee’s unit.
  • Regularly participates in professional development opportunities to become more aware of DEI issues and to consider ways in which their work can be expanded to honor and incorporate the diversity of our community.
  • Works to neutralize institutional bias by analyzing the policies and procedures of their unit and making suggestions to remove barriers for historically underserved people.
  • Promotes open communication across Le Moyne’s community in order to create an inclusive environment, and understanding of others backgrounds, ideas, and perspectives.

Le Moyne Benefits

403(b) Retirement contribution- (9.5% Employer match)
Generous tuition coverage
Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
Health Savings Accounts- (Partially Employer funded) 
Basic Life & AD&D Insurance- (Employer paid)
Short and Long Term Disability Insurance (Employer paid)
Supplemental Life & AD&D Insurance
Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
Generous time off package 
40 hour work week

Salary Range: $16.80 – $21.00/hr

Equal Employment Opportunity

Le Moyne College is an equal opportunity employer that is committed to diversity and inclusion in the workplace.  We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.  Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

Application Instructions:

To apply for this position please go to https://lemoyne.interviewexchange.com/jobofferdetails.jsp?JOBID=167879 and  click the ‘Apply Now’ button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references