Administrative Assistant to the Dean

Position Summary
Fordham University is a supportive and team-oriented workplace that recognizes that its strength lies within its strong sense of community.

We seek to fill an administrative assistant position to be a supportive force, empowering senior leadership and their staff. The ideal candidate will be a proactive problem solver with exceptional communication and organizational skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers.

The position will largely be located at Fordham College, Rose Hill, but there may be occasions where support is needed at Fordham College, Lincoln Center. Given the dynamic, caring, and
people-oriented mission of Fordham, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Essential Functions
Supports the academic leader and provides additional support to executive team members, as directed, to ensure that operations run efficiently.

Maintains and refines internal processes that support the executive team, and coordinates internal and external resources to expedite workflows.

Manages communication by liaising with internal and external stakeholders on various projects and tasks.

Plans and orchestrates work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Manages meetings and communications, including agendas, mail, email, phone calls, and other professional logistics.

Coordinates complex scheduling and calendar management, as well as content and flow of information to senior leaders.

Provides administrative and office support, such as minutes, meeting coordination, spreadsheet creation, and maintenance of filing systems.

Maintains professionalism and strict confidentiality with all materials.

Organizes team communications and supports event planning.

Management Responsibilities: Not responsible for supervision or oversight of others.
Additional Functions
Required Qualifications: Education and Experience
High School Diploma or Equivalent.

Minimum of four years of experience in an administrative role reporting directly to senior leadership.

Required Qualifications: Knowledge and Skills
Excellent communication skills.

Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.

Proficiency with office productivity tools and an aptitude for learning new software and systems.

Flexible team player, willing to adapt to changes and unafraid of challenges.

Ability to maintain confidentiality of information related to the company and its employees.

Preferred Qualifications
Bachelor’s Degree.

Experience in overseeing purchase expenses.

Experience in developing internal processes and filing systems.

Minimum Starting Salary $65,000
Maximum Starting Salary $75,000
Note: Salary is commensurate with qualifications, experience, and skills.