• Full Time
  • New York, NY
  • This position has been filled

Website Fordham University

Senior Executive Secretary, Lvl 6

FCLC Arts & Science, Lincoln Center

Fordham University


Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 


Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
We offer tuition remission for employees and their dependents 
A generous employer match towards a 403(b) retirement plan.
As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Hybrid Policy:       

Please review the Hybrid Policy here.



Position Summary

Reporting to the Department Chair, the Executive Secretary provides support to faculty members, assists students, responds to information requests, provides timely and accurate data input and reporting, assists with document development, organization, and maintenance, and assists in coordinating activities, calendars and events.


Essential Functions        

Provides secretarial support to Chair, Associate Chair, Program Director, and faculty members of the unit.
Assists the Chair with data entry to upload the course schedule for approval, subsequent revision, and publishing.
Prepares and facilitates the document and onboarding process for Adjunct faculty newly hired to the University.
Processes check requests to facilitate payment to vendors and guest lecturers, as well as support student activities and course instruction.
Maintains records of expenses charged to the Visual Arts program, Plaza Gallery, and Ildiko Butler Gallery, and reviews against department-managed budgets and gift funds with the Chair to confirm accuracy of accounting.
Orders office supplies, instructional materials, and audio/visual equipment for the department.
Assists Chair in preparation of department reports, Annual Report, THVA Instructional Inventory, and travel reports.
Coordinates with Rose Hill campus secretary of Art History and Music to provide necessary support at Lincoln Center campus.
Using printer/copier machines, prints, makes copies, completes document scans, and sends faxes.
Submits Facilities work orders to maintain a clean and safe work environment for all employees.
Distributes mail in faculty mailboxes and receives department packages.
Answers telephone lines and directs/ transfers calls to the appropriate person.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.


Management Responsibilities  

Guides work of other employees who perform essentially the same work and/or student workers. Organizes, sets priorities, schedules and reviews work, but is generally not responsible for final decisions in hiring, performance management or compensation.


Additional Functions      

Distributes and posts course schedules with classroom locations and faculty office hours.
Collects syllabi and final examinations each semester for archiving in department files and Dean’s office.
Supports Chair in assigning offices for faculty and ensuring spaces are properly equipped and serviceable.
Maintains updated email lists of Visual Arts students for communication distribution.
Greets internal and external visitors to the office and directs them to the appropriate person or area.

Required Qualifications: Education and Experience        

A high school diploma or equivalent

Required Qualifications: Knowledge and Skills     

Must be well organized, highly motivated with strong interpersonal and communication skills, and able to manage time efficiently whether working independently or in a collaborative setting.
Must possess computer skills with proficiency in Microsoft Office and Google Suites.
Mandatory competency testing.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Preferred Qualifications 

Bachelor’s Degree
Relevant experience in a higher education environment is preferred.
Experience with applications such as BANNER, SAP Concur, CourseLeaf, DocuSign, FIN Suite (FINBuy/FINPay/FINTrex), and social media management skills

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,235.46


Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,235.46


Minimum Biweekly Salary for All Others: $2,051.06


Maximum Biweekly Salary for All Others: $2,051.06


Union Affiliation: Local 153




APPLY HERE: https://careers.fordham.edu/postings/7358



Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 


Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.


Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories