• Full Time
  • New York, NY
  • Applications have closed

Website Fordham University

Executive Secretary (LVL 5)

Social Service, Lincoln Center

Fordham University


Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 


Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
We offer tuition remission for employees and their dependents 
A generous employer match towards a 403(b) retirement plan.
As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
As part of its work-life balance program, the University provides generous PTO including 15 vacation days, 12 sick days, 2 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Hybrid Policy:       

Please review the Hybrid Policy here.



Position Summary

Reporting to the Assistant Dean of Student Services, the Executive Secretary (Level 5/6) provides clerical support, assists visitors, responds to information requests, provides timely and accurate data input and reporting, assists with document development, organization, and maintenance, and assists in coordinating activities, calendars, and events.


Essential Functions        

Implements and maintains efficient office systems and protocols.
Provides clerical support to the dean, associate deans, administrators/staff, and faculty, ensuring accuracy of information and assistance with problem-solving.
Assists visitors and responds to information requests from students, faculty, alumni, GSS and University departments.
Promptly answers and properly routes inquiries, taking complete messages and contact information.
Ensures follow-through on all received requests for assistance and tracks with documentation.
Provides timely and accurate data input and reporting using database systems such as Banner, Blackboard, and Google Drive.
Ensures confidentiality and security of confidential records/information.
Assists students, staff and faculty with the use of data systems and set-up of virtual meetings via Zoom, WebEx, etc.
Assists with the development, organization and maintenance of official forms and documents, proper format for correspondence/communications.
Assists with copying, faxing, filing, and documents preparation, such as handouts and other materials.
Maintains up-to-date school/department calendars and checklists of important dates, meetings, and events.
Provides logistical support as needed for meetings, activities, lectures, social gatherings, and events.
Participates in Student Services Department meetings and GSS/University meetings and events as required.
Performs other duties as assigned.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.


Required Qualifications: Education and Experience        

High School diploma or equivalent
Minimum 3 years office experience

Required Qualifications: Knowledge and Skills     

Proficiency with software applications such as Microsoft Word, Excel, PowerPoint, Google spreadsheets, etc.
Ethical, sound judgment, detail-oriented, with strong organizational and time management skills.
Clear, effective communication skills
Ability to work independently as well as part of a team in a complex work environment. Possess strong interpersonal skills with a customer-service orientation.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Preferred Qualifications 

Bachelor’s Degree
Prior experience in higher education/educational institutions

Minimum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,235.46


Maximum Biweekly Salary for Level 6 Internal Applicants who meet criteria: $2,235.46


Minimum Biweekly Salary for All Others: $2,051.06


Maximum Biweekly Salary for All Others: $2,051.06


Union Affiliation: Local 153




APPLY HERE: https://careers.fordham.edu/postings/7043



Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 


Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.


Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories