Website Fordham University

Executive Secretary, Lvl 5

Gabelli School of Business Undergraduate, Rose Hill

Fordham University


Fordham University has an excellent reputation as a dynamic institution located in New York City.  Founded in 1841, Fordham enrolls more than 16,000 undergraduate and graduate students in its 9 Colleges and Schools. 


Fordham University offers a comprehensive and competitive benefits package to its employees, which includes medical, dental, vision, life, and disability insurance.
We offer tuition remission for employees and their dependents 
A generous employer match towards a 403(b) retirement plan.
As a tax-exempt organization under section 501(c)(3) of the Internal Revenue Code (IRC), Fordham is considered a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, a federal program designed to forgive student loan debt for employees of certain public and certain nonprofit employers.
As part of its work-life balance program, the University provides generous PTO including 10 vacation days, 12 sick days, 4 personal days, 6 summer Fridays, and holidays that include paid time off between Christmas and New year.  
University employees have access to the Employee Assistance Program (EAP). EAP provides no-cost, professional, and confidential services, to help employees and family members address a variety of personal, family, life, and work-related issues.

Hybrid Policy:       

Please review the Hybrid Policy here.


Position Summary

Reporting to the Director of Career Advising and Undergraduate Program, the Executive Secretary, Lvl 5, provides comprehensive support to the Personal and Professional Development Center (PPD) unit at both Rose Hill and Lincoln Center.


Essential Functions        

Serves as receptionist for students, alumni, and employer meetings with the PPD team.
Creates, tracks, and analyzes resume books for jobs and internships, follows up with employer requests, and coordinates student interviews as needed.
Manages PPD communication with students regarding jobs, internships, employer events, and PPD events. Respond to student inquiries.
Coordinates and manages Gabelli PPD events and workshops: books rooms, arranges for catering and event resources as required (a/v, handouts, etc.), creates events on Gabelli Access, manages student registration, event sign-in, and attendance.
Creates and updates PPD event tracker each semester.
Assists with the collection and reporting of employment and internship outcomes.
Helps manage the PPD grad assistant if applicable.
Creates and updates PPD presentation materials and other documents as assigned, using Word, PowerPoint, Excel, and other appropriate software.
Edits, fact-checks, proofreads, and helps conceive marketing and PPD promotional materials, including but not limited to web copy, emails, e-newsletters, event programs, brochures, and flyers.

Essential Functions Note

This list is not intended to be an exhaustive list.

The University may assign additional related duties as necessary.


Required Qualifications: Education and Experience        

High School diploma or equivalent
Minimum of 1 year of work experience in an academic, business, or other office setting.
Mandatory Competency Testing

Required Qualifications: Knowledge and Skills     

Proficiency with Microsoft Word, Excel, and PowerPoint
Excellent communication skills
Attention to detail
Strong relationship builder, excellent teamwork skills and, able to relate well with others and work collaboratively, especially with students.
Ability to think critically, be self-motivated, plan and organize multiple projects simultaneously, meet deadlines
Ability to anticipate challenges and have excellent organizational skills.
Strong work ethic

Preferred Qualifications 

Bachelor’s degree.
Successful candidates should have a knowledge of and commitment to the goals of Jesuit Education.

Minimum Biweekly Salary for All Others: $2,051.06


Maximum Biweekly Salary for All Others: $2,051.06


Union Affiliation: Local 153







Founded in 1841, Fordham is the Jesuit University of New York, offering an exceptional education distinguished by the Jesuit tradition to more than 16,000 students in its 9 colleges and schools.  It has residential campuses in the Bronx and Manhattan, a campus in West Harrison, N.Y., the Louis Calder Center Biological Field Station in Armonk, N.Y., and the London Centre in the United Kingdom. 


Fordham University is committed to excellence through diversity and welcomes candidates of all backgrounds.


Fordham is an Equal Opportunity Employer – Veterans/Disabled and other protected categories

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