Website College of the Holy Cross

Payables Accounting Manager


College of the Holy Cross




Responsible for providing professional accounting and tax services through a payables lens with a focus on strengthening policies, procedures and internal controls and improving customer service to the college community and external parties. This role works closely with the Controller providing assistance in the performance of various functions in the financial processing for the college including the supervision of staff with a high volume workload to meet monthly, quarterly and annual deadlines. Assistance is also required with preparation of financial statements, reports, tax returns and other data in compliance with applicable laws, rules, regulations, policies, and higher education industry practices.


Major Areas of Responsibility


• Manage, supervise and cross-train staff in the areas of accounts payable. Manage workload to complete work accurately and within established deadlines. Establish goals and objectives, mentor staff, and provide timely feedback to enhance professional development.

• Manage all aspects of the weekly payables process including payments made in various electronic forms and by check.

• Manage the monthly, quarterly and annual close process related to payables and liability accounts, ensuring that all transactions are reported timely and accurately and general ledger activity is reconciled accurately and timely.

• Prepare liabilities related work papers and gather documentation required for audit engagements. Coordinate with internal staff and external auditors to meet all deadlines.

• Monitor internal controls and implement improvements to strengthen the effectiveness and efficiency of internal controls. Assist with developing and documenting accounting policies and procedures.

• Perform accounting research, document conclusions, and assist in the implementation of new accounting rules and IRS regulations.

• Maintain the integrity of the vendor database working collaboratively with the procurement department.

• Responsible for the maintenance of the college’s expense reporting system and the accurate recording of expenses and timely reimbursement to employees.

• Actively participate in special projects as assigned. Projects may include but are not limited to testing system implementations, upgrades, or enhancements, conducting financial analysis and developing ad hoc reports and process improvement initiatives.

• Other duties as assigned.


Minimum Qualifications


• Bachelor’s degree in Business Administration or Accounting and a minimum of 3 – 5 years’ of progressive responsibility in accounting positions, preferably in a higher education environment.

• Comprehensive knowledge of accounting standards and regulations related to payables applicable to a higher education institution, including IRS, federal, and state.

• Demonstrated supervisory experience with a focus on quality customer service and team leadership and mentoring skills.

• Experience working with ERP (Workday or PeopleSoft preferred) and other SaaS systems.

• Experience working with electronic invoice and expense management software (Chrome River strongly preferred).

• Advanced proficiency in Excel, with experience using other Microsoft applications.


Additional Information:


This is a full time, exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:


• 10% College contribution to the 403(b) Retirement Plan (1 year wait waiver available)

• This position may be eligible for a hybrid work arrangement

• Condensed summer 4-day work week

• Tuition benefits

• Wellness programs & ongoing Training and Development opportunities

• Generous paid time off


The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.To review our Employee Benefit Options, please go to:

APPLICATION INSTRUCTIONS:Please upload a resume (CV) and cover letter.In your cover letter please address how your work might support the College’s mission as a Jesuit, undergraduate liberal arts college (see and its core commitment to diversity and inclusion. Please provide examples of any past work that illuminate your commitments in these areas. For more information, please visit


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