Website College of the Holy Cross

Distinctive Collections Specialist

College of the Holy Cross


The Digital Collections Specialist primarily supports the digital activities of Archives & Distinctive Collections (ADC). Tasks include digitization, description, preservation and uploading content to various digital platforms. They also will assist with the creation of in-person and digital exhibits, contribute to the Holy Cross Libraries’ social media accounts as well as staff the Reading Room’s desk and respond to reference requests.Major Areas of Responsibilities:

• Under the supervision of the Digital Initiatives Archivist, make the collections of ADC as well as the intellectual, creative, and scholarly work of the College of the Holy Cross community accessible via ADC’s digital platforms.
• Digitize material from ADC using Epson and Zeutschel scanners.
• Reformat at-risk formats such as VHS tapes into digital files using in-house equipment.
• Prepare digital files (both digitized and born-digital) for upload to ADC’s digital platforms by performing quality checks, creating derivative files, renaming and ocring files, creating metadata and preparing spreadsheets or xml files.
• Collaborate with ADC staff in facilitating the transfer of born-digital college records, donations and other materials.
• Update finding aids, inventories, collection lists, etc. to include digitized or born-digital material.
• Support the development and planning of digital projects by creating inventory lists, assessing materials, creating condition reports, developing workflows, etc.
• Prepare materials sent off-site to vendors for digitization.
• Participate in digital collections maintenance projects.
• Assist the Digital Initiatives Archivist in maintaining workflows, procedures and statistics for digitization activities and digital collections.
• Assist the Digital Initiatives Archivist in training and supervising student workers assigned to digital collections.
• Collaborate with departmental staff and student workers in developing, researching, preparing and mounting exhibits, both in-person and digital.
• Assist with the department’s contributions to the libraries’ social media accounts.
• Staff the Reading Room’s desk during regularly scheduled shifts. During shift, greet researchers upon arrival, pull collections for use, ensure the Reading Room’s policies, and procedures are followed. Instruct patrons on proper handling and usage of materials, and monitor the use of materials. Provide back-up coverage as needed.
• Assist ADC staff in responding to reference requests received via email and the telephone.
• Collaborate with ADC staff to digitize materials for reference and reproduction requests.
• Other duties as assigned.

Minimum Requirements:

• Bachelor’s degree
• Demonstrated ability to learn new technologies; acquire new skills and solve problems.
• Experience working both independently and collaboratively in a collegial, team-based environment and maintaining positive working relationships.
• Excellent organizational and communication skills; able to work across and prioritize multiple tasks.
• Ability to meet deadlines; commitment to the timing and to the workflows of recurring and/or monotonous archival processes.
• Attention to detail
• Computer proficiency
• Ability to maintain confidentiality of College records.
• Ability to follow special handling requirements of rare, unique and fragile materials set by professional standards.
• Ability to adapt to change with flexibility, creativity, and sound judgment.
• Demonstrated excellent customer service ethic.
• Ability to work in an environment in which exposure to materials containing dust and mold is possible.

Preferred Qualifications:

• Experience in the digitization of archival and/or audiovisual materials.
• Experience working with archival, special collections or museum materials.
• Experience with metadata for library or archival materials.
• Experience with platforms for the discovery, management, and preservation of archives, library and digital collections.
• Experience with managing student workers and/or staff.
• Fluency with the Google Suite, Adobe Acrobat Pro and Photoshop/Elements

ADDITIONAL INFORMATION: This is a full time, non-exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:
• Tuition benefits
• Wellness programs & ongoing Training and Development opportunities
• Generous paid time off

The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace. To review our Employee Benefit Options, please go to: INSTRUCTIONS: Please attach a cover letter addressing the position requirements along with your resume.
In your cover letter please address how your work might support the College’s mission as a Jesuit, undergraduate liberal arts college (see and its core commitment to diversity and inclusion. Please provide examples of any past work that illuminate your commitments in these areas. For more information, please visit the following website:
Review of applications will begin as received and continue until the position has been filled.

To apply, please visit:

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