(Sr) Assistant Director, Pre-Award Admin

Job Description

The (Sr) Assistant Director, Pre-Award Administration will provide guidance to a broad spectrum of constituencies, advising faculty, administrators, department chairs, deans, and institutional leadership of compliance mandates, policy, Federal initiatives, and funding opportunities. Externally this position will interact directly with the policy and program offices of more than 40 external sponsors. These contacts include representatives from Federal agencies, institutions of higher education, foreign entities, corporations and foundations, state agencies and subcontractors.

The (Sr)  Assistant Director, Pre-Award Administration is authorized to sign certifications and assurances on behalf of the institution; approve proposals; update certifications and assurances on behalf of the institution; and interpret sponsor guidelines and regulations. Mature independence to make decisions in consultation with the Associate Director, Pre-Award are key components. Mentor and may supervise students and/or other junior level staff. Manages workload with independence. Works more on policies and procedures relevant to OSP.

 

Essential Functions:

•     Pre-Award Administration

•     Proposal development

•     Proposal review and submissions

•     Approve University level certifications

•     Just In Time (JIT) management and submission

•     Proposal tracking

•     Progress report submission, as needed

•     Participate in training workshops and offering self-training documents that will assist researchers in finding funding for their projects

 

Training & Policy Development

•     Participate in formal University Training Program, conduct training sessions with individual departments, assist in the development of up-to-date training manuals, enhance OSP website and attend off campus training conferences.

•     Participate in Internal Policy and Procedures Development

•     Participate in various research committees (internal and external)

 

Supervision of students/staff

•     Participate in Departmental Divisional staff meetings, as assigned

•     Manages student team members (pre-employment screening, interviews, scheduling, work assignments, etc.)

•     All other duties as assigned

Title and salary commensurate with relevant experience based on the following hiring range: 
Sr Assistant Director: 5+ years of applicable experience: $87,900 – $109,900
Assistant Director: 3-5 years of applicable experience: $79,600 – $99,550
Pre-Award Administrator: 0-3 years of applicable experience: $70,500 – $88,150

 

Requirements

Basic Qualifications

This position requires the ability to communicate clearly, effectively and in a professional manner. This position must have the capacity to educate and train individuals with varying levels of experience in sponsored program administration. This position must be capable of managing multiple tasks and working in a demanding, deadline-driven environment.

Overall, the candidate for this position must exhibit the following:

•     A thorough knowledge and high level of functional and technical competency of electronic research administration tools such as Grants.gov, Research.gov; eRA Commons; Fed Connect; (2

•     Professional competence in interpreting Federal regulations, 2CFR200 and FAR;

•     Confidence and competency in training departmental administrators;

•     Functional and technical competency in university administrative and financial management tools including all the various modules of PeopleSoft, InfoEd, and e-recruit; and

•     A host of other functional and technical competencies that frame the professional duties of a research administrator.

The ideal candidate will have a minimum of 7 years’ professional experience in a central OSP environment or equivalent, demonstrating mastery of federal regulations for managing higher education research administration.