Administrative Assistant – Campus School

Job Description

Campus School at Boston College is a private, publicly funded special education day school within the Lynch School of Education and Human Development on the Boston College campus. The Campus School educates students ages 3-22 with extensive support needs, including complex medical needs. 

The Campus School Administrative Assistant supports the Program Director, Assistant Director and Business Manager to prioritize and manage all administrative requirements of the Campus School.

PRIMARY DUTIES AND RESPONSIBILITIES 
Responsible for scheduling all IEPs under the direction of the Assistant Program Director
Responsible for maintaining the IEP and progress report calendar and informing all teams of IEPs scheduled and/or postponed and rescheduled
Responsible for producing IEP documentation through Frontline under the direction of the Assistant Program Director
Responsible for updating and maintaining student and staff documents, including but not limited to: intake forms, transportation lists, staff lists, student lists, district liaison lists, and Frontline documentation
Maintain MCAS grade requirements/student grade levels/ages/SASIDs document
Coordinate with the Director and Assistant Director for planning and setting up meetings and events including ordering of food/supplies and ensuring the upkeep of the public areas of school 
Maintain a database of employee state mandated training
Organize and process CORI records and attend CORI trainings 
Maintenance of student attendance records and monthly submittal of attendance, medicaid and billing
Coordination with Business Manager on tuition/donation deposits, PCard reconciliation,  
Responsible for the day-to-day operation of the Main Office, including but not limited to: answering telephones, assisting in the event of an emergency, coordinating student arrival/dismissal, greeting visitors, management and ordering office supplies, office equipment maintenance, submitting work orders, mail distribution, monitoring and delegation of Campusschool@bc.edu  general email box, updating lobby display screen, and any other tasks given by the Director, Assistant Program Director, or Business Manager 
Maintain Campus School Google calendar, entering annual calendar and events organized through Main Office
Support the mission of Campus School

Requirements

REQUIRED KNOWLEDGE AND EXPERIENCE
Three years of previous administrative support experience preferred
Experience with the IEP process preferred 
Google Drive, Powerpoint, and Canva experience preferred

Skills/Abilities/Competencies
Excellent Communication Skills
Excellent Organizational Skills
Excellent Interpersonal Skills
Excellent Problem Solving Ability
Ability to multitask
Ability to work as part of a team
Ability to work with individuals from diverse backgrounds
Ability to respond effectively in emergency situations