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Job Description

The Fiscal Specialist will be responsible for processing and regular reporting of accounts receivable and accounts payable, vouchers and expense reimbursement for CCC staff and faculty, including expenditures funded by operating, gift, and grant budgets.

Perform bookkeeping and accounting functions Necessary for monthly reconciliation and reporting.

* Responsible for day-to-day bookkeeping operations for CCC $4 million+ operating budget
* Oversees compliance to organizational and University financial policies
* Communicates financial policy to CCC managers and staff
* Interacts with departments outside of CCC including purchasing, payroll, Office of Sponsored programs and Accounts Payable.
* Responsible for all invoicing ( volume), including membership renewal schedule, manages payroll for weekly paid staff and student employees
* Works with Director of Operations and Associate Director to maintain financial integrity of CCC records and systems
* Bill customers and maintain billing files for all accounts * Process accounts payable including purchase orders, check requisitions for BC, outside vendors, and consultants, and staff expense reimbursement
* Respond to inquiries from customers and vendors regarding fees, invoices, payments and refunds
* Process and monitor accounts receivable for department membership and all product and service lines
* Prepare accurate membership report and forecast monthly
* Deposit to the University income from all sources
* Make general ledger entries
* Budget transfers for University and grant accounts
* Responsible for all Customer Financial Information requests – Supplier Data, W-9’s, Charitable Contribution Receipts
* Assist Director of Operations in all operational aspects, financial reporting, and administrative records for monthly and quarterly analysis with reconciling department accounting records with University record
* Assist Director of Operations with preparing monthly income statements and other financial reports
* Supervision and hiring of student employees

Position Details:
Department: 057401 – Ctr-Corp Citizenship
Position: 00013913 – Fiscal Specialist
Grade: 2ND

Hiring Range: $25.85/hr to $32.31/hr. Pay rate commensurate with relevant experience.


* Functional knowledge of accounting principles and practice
* Ability to learn Peachtree or equivalent software
* Advanced proficiency with Microsoft Excel
* Ability to quickly learn University accounting system
* Ability to interact effectively with professional staff and corporate clientele
* Accounting coursework preferred

Minimum of 3 years performing bookkeeping function for business or large non-profit organization