The AJCU Job Bank features a list of job openings at Jesuit colleges and universities, organized by category. To search for a position, click on a category to the left to see a listing of career opportunities in that area.
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Job Bank
The AJCU Job Bank features a list of job openings at Jesuit colleges and universities, organized by category. To post a job, please visit www.ajcunet.edu/login. For any questions about the AJCU Job Bank, please contact the AJCU office: (202) 862-9893.


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AJCU Boston College Canisius College Creighton University Fordham University Gonzaga University John Carroll University Loyola Marymount University Loyola University Chicago Loyola University Maryland Loyola University New Orleans Regis University Rockhurst University Saint Louis University Saint Louis University Santa Clara University Seattle University Spring Hill College The University of Scranton University of San Francisco
Staff Positions : Loyola University Maryland
Loyola University Maryland: Weekend Environmental Services Technician
This position performs full performance level of work maintaining the University's buildings and ensuring cleanliness, orderliness, and attractive conditions are maintained to guarantee an aesthetically appealing physical environment. Setup for special events may also be required. The schedule is Saturdays and Sundays, 7:00 am - 3:30 pm.

Essential Duties:

1. Cleans assigned areas by washing furnishings, walls, windows, tile, fixtures, equipment and floors. Vacuums, dusts and polishes specified areas and/or furnishings.

2. Sanitizes and disinfects bathroom areas and replenishes paper and soap supplies.

3. Responsible for cleaning all types of flooring surfaces, including stairs.

4. Operates floor buffing and waxing machines and other standard cleaning equipment.

5. Vacuums and shampoos carpeting.

6. Collects and removes trash and recyclables.

7. Picks up, distributes and monitors supplies and equipment and locks them up at the end of each shift.

8. Sweeps or shovels snow from buildings, entrances and steps.

9. Cleans and dusts bulletin cases, pictures, trophy cases, fixtures, door frames, and related furnishings.

10. Reports malfunctions, unsafe conditions, repairs and damages of equipment, fixtures and buildings to supervisor.

11. Performs setup for special and athletic events.

12. Performs all cleaning tasks in a timely and complete manner.

13. Works with other employees in a dependable, collaborative, and effective manner.

14. Maintains open and responsive relationships with the college community, including guests, students and other employees.

15. Performs other related duties as assigned.

Required Qualifications:

1. Must have at least an 8th grade education.
2. Must have at least 1 year of custodial experience in an institutional or commercial setting.
3. Experience using floor machines for shampoo/extracting, stripping and refinishing is highly desirable.
4. The ability to read, write, and perform basic arithmetic calculations.
5. Should be able to follow written and oral instructions.
6. Must be able to do special event setup, using diagrams and sketches for event setup.
7. Must be able operate assigned tools and housekeeping equipment or be willing to learn.
8. Must be able to work with chemicals and cleaning solutions.
9. Must be able to lift and transport supplies.
10. Should be able to work effectively under general supervision.

PHYSICAL REQUIREMENTS:

Work involves the regular, and at times sustained, performance of heavier physical tasks such as walking over rough or uneven surfaces, bending, stooping, working in confined spaces, and lifting or carrying with assistance moderately heavy (20-50 pounds) items and occasionally very heavy (100 pounds or over) items; or it may involve the complex operation of powered machinery or shop equipment requiring the manipulation of multiple controls, fine adjustments, or both. The work environment may be somewhat dirty or involve exposure to various elements such as chemicals, dust, fumes, cold, heat, noise, vibrations, or dampness, where work exposes the employee to potentially non-disabling injuries.

Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check.
Contact Information: To apply, please complete an online application at http://careers.loyola.edu and attach a cover letter and resume. Please note that successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check.

Loyola University Chicago: Liturgy & RCIA Coordinator
The Liturgy & R.C.I.A. Coordinator assists the director of Sacramental Life in creating a vibrant worshipping community. The coordinator is responsible for the planning and logistical coordination of university liturgies, the recruitment, training and scheduling of liturgical ministers, planning special University liturgies. The University Chapel schedule includes three Sunday liturgies when the University is in session, along with two daily masses. The Sunday 10:30 a.m. mass continues year round. This position also coordinates the logistics of the RCIA and Confirmation program which involves marketing the program, designing the weekly curriculum, forming the student leadership team, and maintaining canonical records.
Contact Information: Candidates should apply on-line at www.careers.luc.edu

Gonzaga University: Assistant Director of Development & Alumni Relations

Provide support to the Dean and Director of Development and Alumni Relations in planning and executing major gifts, capital campaign, business/corporate, annual campaign and planned giving programs. The Assistant Director is also responsible for oversight of the annual campaign and young alumni outreach. The position also works closely with University Relations on the main campus.


With the Dean and Director of Development and Alumni Relations, prepares annual plan for major gifts, capital campaign, business/corporate, and planned giving programs; including goals, timelines, budgets, development and execution of prospect strategies, program management, and institutional messaging.

Responsible for coordination and management of law school’s annual giving programs, including an annual plan, all direct mail and e-solicitations, collection and management of data, and measurement of all annual plan results.

Responsible for coordination and management of law school’s Alumni Association. Including growing the association, specifically in the areas of mentoring, development and networking. Duties also include alumni association outreach, communications and coordination of meeting logistics.

In coordination with the University Relations staff, collaborate on events, activities and scholarships.

In coordination with the university’s Director of Development Research and Information Services, maintain and utilize a viable prospect base to support the needs of the law school.

In coordination with the university’s Development Research and Information Service Department, utilizes research to identify prospects.

Personally manage a portfolio between 125 and 150 donor prospects.

Make ten to fifteen personal visits per month with prospective donors to identify interests, and cultivate and solicit gifts in support of the law school.

Make ten to eighteen overnight trips annually in support of donor cultivation.

Responsible for writing, editing, and updating case statements, campaign solicitations, informational mailings, invitations, Dean’s acknowledgements, and other correspondence in support of assigned programs.

Act as support/information liaison with all volunteer boards and individuals that work in support of assigned programs.

Attend all assigned prospect/project/strategy review sessions with as assigned by the Director. Research and keep current on all major law school projects. Prepare status reports as necessary.

Help coordinate and manage all law school events as required to meet the needs for cultivation and stewardship of prospective donors and alumni association activities.

Perform other duties as assigned in support of the law school’s mission.


Bachelor’s degree.

3+ years’ experience in fund-raising, marketing, sales, or public relations.

An understanding of fund-raising principles.

Excellent verbal and written communication skills.

Basic understanding of financial services (stocks, mutual funds, investment portfolios).

Energetic and motivated self-starter with strong organizational skills and the ability to meet tight deadlines.

High level of ethical integrity.

Ability to work in a team environment.

Valid driver’s license (as needed to perform personal visits/solicitation calls) and ability to travel as needed.

Working knowledge and experience with relational databases, spreadsheets and word processing applications, i.e. Microsoft Office Suite.

 

FOR A FULL POSITION DESCRIPTION AND TO APPLY: please visit our website at https://gonzaga.peopleadmin.com to apply on-line. Position closes 5/10/2013 at midnight. Questions? Call 509-313-5996. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply.




Website: Law School
Contact Information:




Creighton University: Undergraduate Admissions Counselor

Recruits, evaluates, and participates in the selection of candidates for admission. Maintains liaison with all organizations and individuals involved in the admissions process. Develops public presentations designed to promote the institution. Advises parents and applicants about educational planning and processes.

 


30 Travels and attends college fairs, visits high schools and participate in recruitment programs

30 Meets students and families for on-campus information sessions from assigned geographic territory.

15 Coordinates and manages office projects

15 Engages in ongoing correspondence with prospective students including email, phone calls, written correspondence

10 Reads applications and make admissions decisions for students from assigned territory.


Bachelor's Degree in business, human services, education or in a related field or equivalent combination of education and experience.
1 to 3 years related advising/counseling experience.
Ability to communicate well with prospective students, their parents and guidance counselors.
Ability to present pertinent information on Creighton University and the college selection process to both large and small groups.


Website: Admissions
Contact Information:

Apply online @ http://careers.creighton.edu



Seattle University: Director of Campus Ministry

Seattle University has an exciting, dynamic opportunity for a Director of Campus Ministry to join our community.

The Director of Campus Ministry fosters the spiritual, liturgical and religious life of students at Seattle University. The director strategically develops and integrates a vision of spiritual development for all students in order to provide vibrant faith communities in the holistic, integrated and ecumenical tradition of Jesuit Catholic higher education.

This position collaborates throughout the University, especially with faculty and student development colleagues, to build and sustain an effective University ministry that integrates the intellectual, pastoral, and vocational elements essential to students’ spiritual and faith formation.

The Director of Campus Ministry reports to the Vice President for Mission and Ministry and works with the Vice President and the Assistant Vice President (AVP) to promote the Catholic and Jesuit character and the core values of Seattle University.

The person in this role should possess an in-depth knowledge, lived experience and understanding of the Catholic faith to provide for the formation of faith, a vibrant liturgical life, and the integration of Catholic values, principles and theology throughout the University.

The Director coordinates and leads a team of dedicated ministry professionals, support staff, and energetic student campus ministers.

Anticipated start date for this position is June 2014.


Strategic Leadership: Providing transparent and visible leadership for the formulation of a dynamic vision for Campus Ministry; engaging in short and long-term strategic planning; assessing and promoting best practices for campus ministry in higher education; developing strong partnerships with the academic schools and colleges to serve effectively both undergraduate and graduate student communities.

Collaborating with Vice President and AVP of Mission and Ministry to enhance Seattle University’s Catholic and Jesuit character; collaborating with all members of the Mission and Ministry Division and provide leadership in shaping the future direction of the Division.

Pastoral Response and Education: Responding to the pastoral and spiritual needs of undergraduate and graduate students. Ensuring the opportunity for Catholic faith formation and the integration of Catholic values; animating “a faith that does justice”; promoting the growth of ecumenical and interfaith dimensions of campus life.

Serve as a key contact for pastoral care response. Coordinate emergency presence and care.

Administrative Direction: Guide the department in its efforts to help students integrate their intellectual lives with their spiritual and faith development along with their service for and with others.

Oversee programs and activities to involve students, faculty, and staff in fostering the religious life at Seattle University.

Overseeing departmental administration, staffing and policies. The development and management of the annual operating budget. Supervise five professional campus ministers. Coordinate the evaluation of the work of Campus Ministry team in collaboration with the Associate Director.

Networking and Collaboration: Collaborating with Mission and Ministry Divisional partners ensuring the pastoral ministry to faculty, staff and alumni. Assessing needs of both undergraduate and more particularly graduate students in collaboration with academic and associate deans. Providing a rich, integrated Jesuit education for all students in collaboration with student development and academics. Advancing a university-wide effort for a vocational discernment initiative for all students. Develop regular communication with Catholic constituencies. Collaborating with local and regional Jesuit ministries.


Masters Degree in Divinity or Theology and five years relevant ministerial and administrative experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

A Roman Catholic with a well-integrated Christian faith and ability to help students envision and practice a vibrant liturgically centered faith that does justice.

Knowledge and experience working with Ignatian spirituality and discernment, the Spiritual Exercises of St. Ignatius of Loyola, and the tradition of Jesuit Catholic Higher Education.

Administrative experience, departmental and programmatic assessment, knowledge of advancement and fundraising, supervision of staff, knowledge and experience leading strategic planning, formation of budgets, good delegation, building a strong, energetic team.

All candidates must show a demonstrated competency in multicultural, ecumenical, and interfaith issues.

All candidates must embrace and be able to articulate Seattle University’s Catholic Jesuit mission, vision, and values.

An ability to continue and advance the ecumenical and inter-religious understanding among students on campus, and support all students in their own unique faith formation.

An understanding of the spiritual/religious development stages for contemporary young adults and the capacity to implement programs to meet these spiritual developmental aspirations.

Ability to garner credibility and collaboration with faculty and staff.

All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values.

All positions at Seattle University require a criminal history background check.


http://jobs.seattleu.edu:80/postings/16113


Website: Campus Ministry
Contact Information:

Please apply online at: https://jobs.seattleu.edu. Applicants are also required to attach an electronic cover letter and resume when applying.

Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870.



Seattle University: Director of Advancement Services

Seattle University has an exciting, dynamic opportunity for a Director of Advancement Services to join our community.

Reporting to the Assistant Vice President for Campaign Planning, Director of Advancement Services is the information systems manager for University Advancement, managing resources that support all university fundraising programs and functions.

The director is responsible for providing strategic leadership including long and short-term planning in the areas of gift processing, database integrity, reporting, data analysis and system enhancements.


Provides overall leadership and sets direction for the University Advancement information systems function. Manages the Advancement Services budget.

Develops and implements annual plan for continuous improvement of database and technological systems and services.

Supervises the Systems Support staff, Gift Processing Manager, and Programmer-Data Analyst.

Partners with Advancement colleagues to strengthen and improve The Raiser’s Edge database and functionality.

Establishes and implements all alumni and donor data processing procedures. Manages access to alumni and donor information, safeguarding the confidentiality of sensitive data. Maintains alumni and donor database coding tables.

Consults with vendors to explore new technologies and troubleshoot software issues.

Manages data integration between the alumni and donor database and other campus data sources.

Researches and implements best practices for University Advancement data systems.

Assesses training needs, approaches, and course materials for University Advancement data systems.Conducts alumni and donor database software and business rule trainings.

Prepares annual status report regarding the database with the Alumni Relations office and develop goals for priorities and continued improvement.

Serves as liaison with the Office of Information Technology (OIT).

Participates in cross-campus committees and workgroups. Proposes, prioritizes, and coordinates University Advancement software projects with OIT.

Oversees the preparation of the donor list published in the Annual Honor Roll of Donors and other surveys or requests for donor data (VSE and US News and World Reports).

Directs the preparation and maintenance of recurring alumni and donor benchmarking reports.

Creates ad-hoc alumni and donor reports that meet department criteria.


Bachelor’s degree and five years of related advancement services or development experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Two or more years of supervisory experience and experience with relational databases including query and report writing.

Excellent computer skills, particularly the Microsoft Office suite of products.

Strong organizational skills and attention to detail. Ability to manage multiple projects with strict deadlines.

Ability to maintain confidentiality and to exhibit good judgment in making independent decisions concurrent with SU mission and values.

Ability to work independently as well as establish and maintain professional relations with other staff, faculty, students, alumni, and donors.

Ability to communicate both verbally and in writing with technical and non-technical personnel. Excellent customer service skills

The successful candidate will understand how to build strong relationships across the department and university, and recognize the importance of the information systems function in furthering moves management and donor stewardship.

A commitment to continuous process improvement is expected.

All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values.

All positions at Seattle University require a criminal history background check.


Salary will be discussed during the interview process and is commensurate with qualifications.


Website: Development/University Advancement
Contact Information:

Please apply online at: https://jobs.seattleu.edu. Applicants are also required to attach an electronic cover letter and resume when applying.

Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870.



Seattle University: Director of Advancement-Law School

Seattle University has an exciting, dynamic opportunity for a Director of Advancement to join our community.

The Director of Advancement for the School of Law is responsible for the advancement, alumni and annual fund operations in the School of Law. This position reports to the Dean of the School of Law.

Seattle University School of Law educates ethical lawyers who distinguish themselves through their outstanding professional skills and their dedication to the law in the service of justice. Faculty, students and staff form a vibrant, diverse, and collaborative community that promotes leadership for a just and humane world. The Law School’s commitment to academic distinction is grounded in its Jesuit Catholic tradition, one that encourages open inquiry, thoughtful reflection and concern for personal growth. Innovation, creativity and technological sophistication characterize our rigorous educational program, which prepares lawyers for a wide range of successful and rewarding careers in law, business and public service.

 


Develop solicitation strategies for individual, foundation and corporate prospects and implement cultivation activities/events for donor-specific programs and projects.

Lead the School of Law’s strategic planning efforts for advancement, alumni relations and annual fund operations.

Coordinate the active participation of the Dean in identification and solicitation of major gift donors for the advancement of the School. Coordinate the participation of the faculty, students, alumni and the local legal community in appropriate advancement gift solicitation activities.

Lead the School of Law’s participation in university development and fundraising efforts and campaign initiatives. Participate in University fundraising and prospect management meetings and events related to the School of Law.

Supervise, manage and evaluate the Alumni Relations and Annual Fund team to coordinate cooperative programming and donor relations for the benefit of the School of Law.

Manage the donor correspondence, acknowledgement and stewardship procedures for the School of Law. Collaborate with the university development office on procedures and policies for these activities.

Manage the departmental operating budget, prioritizing and matching resource allocations with the fundraising efforts and activities for the School of Law.

Collaboratively work with the faculty and School of Law departments to provide advancement-related programs and services to our students, alumni and the external legal community. Coordinate and position the participation of the Dean in these efforts to maximize the advancement of the reputation of the School of Law.

Develop and implement innovative development and communication strategies which maximize the reputation of the School of Law in the legal community.


Bachelor’s degree and a minimum of five (5) years of increasingly responsible positions in advancement, with significant experience and success in the solicitation of major gifts and major gift campaigns, preferably in a higher education environment.

Two or more years of significant program and staff management experience.

The ability to design, implement and assess the success of a multi-year strategy for building a complex fundraising initiative that increases the donor base for the School of Law.

Demonstrated ability in the cultivation, solicitation and closing of major gifts.

Proven success in building relationships with board members, key donors, volunteers and administrative colleagues; experience developing and maintaining volunteer advisory boards.

Demonstrated team-based leadership and effectiveness in developing and accomplishing organizational and financial goals while fostering a strong sense of accountability.

The ability to work effectively and efficiently in a small, focused organizational environment.

Superior communication skills with the ability to express orally and in writing Seattle University School of Law’s mission and fundraising goals with clarity, passion and persuasion, motivating donors to contribute to the School of Law’s initiatives and programs.

Must be willing and able to travel on a local, regional, national and international level.

All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values.

All positions at Seattle University require a criminal history background check.


For consideration, please apply to: http://jobs.seattleu.edu:80/postings/15681


Website: School of Law
Contact Information:

Please apply online at: https://jobs.seattleu.edu. Applicants are also required to attach an electronic cover letter and resume when applying.

Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870.



Seattle University: Director of Development

Seattle University has a dynamic opportunity for an energetic Director of Development to join our values-centered community at the launch of a comprehensive, University-wide campaign.

The Director of Development is responsible for building major gift and funding support ($25,000 and above) for University initiatives, and select Colleges and programs.

This is a central University Advancement(UA) position reporting to the Associate Vice President for Development.


The Director of Development works closely with deans, faculty, staff, and UA colleagues to identify, cultivate and solicit major gift prospects and funders, and provides stewardship in recognition of past philanthropy.

Builds and manages a portfolio of local and regional donor prospects and achieves annual goals for face-to-face visits, number of proposals submitted and dollars raised. The position is externally and donor-portfolio focused.

Prepares briefings for University leadership, deans and program directors. Works with leadership, deans, directors and colleagues to articulate and market funding priorities for presentation to prospective donors.

Collaborates and strategizes with college and school-based development officers, Planned Giving Office and Corporate/Foundation Office to determine the most effective strategies to engage donors.

Attend, staff, and help coordinate a number of on and off-campus events/activities to engage and steward donors and donor prospects. Supervises and administrative assistant in support of development efforts. Facilitates participation of key individuals at campus activities with appropriate University representatives — faculty, students, and University administration. Works and engages with University volunteers.

Travel within the western United States will account for approximately 20% of the Director of Development’s time.


Bachelor’s degree plus five or more years of successful major gifts or campaign experience in a college or university; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Excellent communication skills and an understanding of higher education. Understanding of and commitment to Jesuit, Catholic higher education.

Computer literate and ability to be self-sufficient using the University’s donor database (Raiser’s Edge) and office suite software.

All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values.

All positions at Seattle University require a criminal history background check.


For consideration, please apply to: http://jobs.seattleu.edu:80/postings/15892


Website: Development
Contact Information:

Please apply online at: https://jobs.seattleu.edu. Applicants are also required to attach an electronic cover letter and resume when applying.

Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870.



University of San Francisco: University of San Francisco: Residence Director

The Residence Director (RD) is a twelve-month, full-time, live-in professional staff position. The employment contract is reviewed annually for renewal based upon satisfactory performance evaluation, demonstration of an interest and commitment to new areas of professional development, and potential for additional contributions by the Residence Director to the work of the Division of Student Life.

The Residence Director is responsible for the planning, implementation, operation, and evaluation of a comprehensive community and student development program for a residence hall or condominium-style community housing 100-500 students. The Residence Director directly supervises one graduate student Assistant Residence Director(s) (ARD), between 4 and 16 Resident Advisors (RAs), and 1 Front Desk Manager (who is directly supervised by the ARD of the building).

The Residence Director assumes leadership responsibilities at the departmental and University levels. These include working with and chairing residence life committees, supervising special projects, and undertaking special assignments. Leadership responsibilities include staff training; advising student groups such as the Residence Hall Council (RHC); student leadership development; academic initiatives; alcohol and other drug (AOD) education; multicultural and social justice education; orientation; health and wellness; and partnership with living learning communities. 


Student Interaction, Growth, and Development

  1. Collaborate with the Assistant Residence Director(s), Resident Ministers, and other Student Life staff to implement principles of community and student development that actively foster a sense of community within the residence hall or condominium-style community. Assume a leadership role in teaching those principles to Resident Advisors, front desk staff, Residence Hall Council, Residence Hall Association, and other residents.
  2. Partner with staff in the Center for Academic and Student Achievement (CASA) to support the retention and academic success of residential students.
  3. Provide direction to programs designed to support the achievement of departmental and divisional learning and development outcomes for students.
  4. Initiate and support faculty, student, and staff interaction. Work with student staff members to facilitate resident attendance at University programs on campus. Assist with faculty involvement efforts in the residential community.
  5. In consultation with the Associate Director for Staff and Community Development, provide direction to the staff in communicating, interpreting, and administering Student Housing and Residential Education (SHaRE) and University policies and procedures.
  6. Serve as a student conduct hearing officer. Assume responsibility for disciplinary record keeping, counseling, and sanctioning.
  7. Coordinate the on-going development of RHA and RHC within the residential community. Direct staff efforts in seeking out and cultivating student leaders, and in supporting student government.
  8. Work with staff and students to provide opportunities, training experiences, and one-to-one contacts that identify and help to resolve individual problems and conflicts. Assist students in developing skills to address conflicts arising from interaction and confrontations with others.
  9. Maintain visibility and availability within the hall, and initiate informal contacts with students. Role model this behavior for staff members.
  10. Develop and monitor a fiscally responsible budget for residence hall community development efforts.

Staff Training, Development, and Personnel Administration

  1. Assume primary responsibility for the recruitment, selection, supervision, training, development, and evaluation of the Resident Advisors for the residential community.
  2. Assume primary responsibility for the supervision, training, development, and evaluation of the Assistant Residence Director(s).
  3. Provide direction to staff efforts in the residential community, and work with individual staff members to help them establish and reach objectives. Provide organization and communication to promote effective staff relations, a support system for individual staff members, and a format for the information exchange necessary for the staff to function effectively as a team (e.g., weekly staff meetings).
  4. Serve as a resource person to Resident Advisors and be aware of programs, problems, and individual concerns unique to the floors.
  5. Pursue professional self-development, and involvement in professional organizations and other areas within the Division of Student Life.
  6. Develop and maintain a liaison relationship with Resident Ministers and encourage hall staff to develop this relationship as well.
  7. Approve timesheets for student employees of the residence hall or condominium-style community.

Physical Facilities, Environment, Safety and Security
  1. Establish appropriate safety precautions and provide emergency training for staff.
  2. Communicate facilities problems to facilities management and the Assistant Director for Facilities and Summer Operations.
  3. Coordinate the opening and closing of the residence hall or condominium-style community.
  4. Coordinate staff duty coverage and participate in campus-wide duty coverage among the Residence Directors.
  5. Establish appropriate expectations for the Resident Advisor staff with regard to cooperating, supporting and fully communicating with the ABLE (janitorial contractor) staff, Facilities Management, Food Service, and Public Safety to ensure smooth operation of the residence area.
  6. Facilitate the orderly transfer of hall operations at the beginning and end of Summer Guest Housing.

Other Duties
  1. Develop and maintain positive and effective working relationships with faculty, staff, and administration at the University of San Francisco.
  2. Research critical issues surrounding student affairs administration and residence life to keep abreast of current trends.
  3. Serve on selected department and University committees.
  4. Other duties as assigned (by the Associate Director for Staff and Community Development, Director for Student Housing and Residential Education, and/or Vice Provost for Student Development or designee).

Minimum Qualifications: A Master’s Degree in Student Personnel or related field is required in addition to at least one year of residence life experience, with preference given to experience at the graduate level and above.




Website: Student Housing and Residential Education (SHaRE)
Contact Information:

To be considered for this position please visit our web site and apply online at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Manager, Operations and Employer Relations

Reporting to the Director of Graduate Career Services, the Manager role (full-time) encompasses two primary functions – Operations and Employer Relations. By managing the daily operations of our Career Services department, this role increases our capacity to provide competitive professional development resources. With an added focus on employer partnerships, the Manager will facilitate the relationship building needed to increase career opportunities and employment outcomes for our students.


Operations:

Career Management Portal

  • Manage and maintain our Portal for student and employer use.
  • Identify applications & tools that will maximize its function and value for our students.
  • Manage upgrades, licenses and user support with vendors.

Event Management

  • Oversee planning and logistics for Career related Workshops, Speakers & Partner Events.
  • Coordinate scheduling and details with USF Event Management or external partners.
  • Promote recruiting and professional development opportunities to students and the SOM community as appropriate.

Data Management & Communication

  • Manage data collection and reporting process for student activities, internships and employment outcomes.
  • Collaborate with Student Affairs, Admissions & Marketing Communications to create materials and distribute information for planning and promotional purposes including Survey data and marketing testimonials.
  • Develop and maintain content for USF website and social media sites.

Staff Management

  • Supervises the Program Assistant and collaborates with management to prioritize assignments and projects as needed for the Career Services team
  • Provides training and guidance for the Program Assistant and Student Workers
  • Coordinates logistics support for external consultants as needed

Employer Relations:

  • Working in tandem with the Career Services Director, serve as the first point-of-contact to employers seeking to post positions and recruit students or alumni. Provide service and support to employer partners as needed.
  • Identify and develop relationships with employers, alumni and professional associations that align with student interests to increase job postings, employer visits and events that yield increased opportunities for our students.
  • Conduct research and contribute to department strategy regarding markets and hiring trends that align with SOM programs.


Bachelor’s Degree and 3-5 years of relevant experience in a higher education career services or corporate partnership setting. Communications or Public Relations experience a plus; Working knowledge of career management trends, tools and strategies; Strong organizational and project management skills; Demonstrated ability to meet deadlines and prioritize the needs and resources for a busy, high-demand team; Exceptional customer service orientation; Excellent oral & written communication skills; Collaborative style and ability to establish rapport and credibility quickly with students and partners; Ability to maintain confidentiality and discretion while working with students, employers, faculty and staff; Proficiency in MS Applications and Symplicity system experience a plus.




Website: School of Management
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Program Coordinator, Executive Education Immersion Programs

The Program Coordinator for Executive Education Immersion Programs (full-time) is responsible for managing and organizing existing Executive Education Immersion Programs and assisting in the development of new programs. The Program Coordinator reports to the Assistant Director of Executive Education Immersion Programs and serves as part of the team to carry out the department’s goals. This role will also ensure that the functions of the department run effectively, efficiently, and in keeping with the Vision, Mission, and Values of the University of San Francisco.


  • Performs duties such as organizing and facilitating various company visits, academic walking tours, panel discussions, roundtable discussions, events and hosts groups of visiting students and executives (including occasional evenings until 10pm, early mornings starting 6:30am, and weekend work) as needed to accomplish departmental program goals.
  • Contributes to designing and preparing various executive education immersion programs focusing on different industries including technology, wine, tourism, hospitality, healthcare, biotech, clean tech, etc. for our current and future clients.
  • Works closely with existing and future faculty members building course description updates, coordinating course material gatherings and contacting organizations for site visits, manages faculty bio and contact updates and, coordinates faculty hiring.
  • Manages event logistics with Events Management and other internal and external departments to schedule and set up classrooms as well as to order catering, meal cards, and parking permits.
  • Negotiates and manages various program vendors from shuttle service providers to printers, and restaurants.
  • Responds to initial inquiries from potential students, participants and organizations using all available resources to effectively market the Executive Education Immersion programs and courses.
  • Organizes webcasts, information sessions, demo lecture meetings, and special events.
  • Implements internal/external promotions that may include phone calls, composing letters, mailings, and writing and designing desktop flyers.
  • Conducts market research and program evaluation analysis for various programs.
  • Prepares online photo albums, Google sites, and coordinates WiFi access and other information technology needs.
  • Develops, updates, and monitors social media sites including Facebook, YouTube, and LinkedIn.
  • Schedules and prepares various internal and external meetings.
  • Provides administrative and logistical support for programs including photocopying, material assembling and delivery, swag and office supply orders.
  • Additional projects or duties assigned as needed.

Bachelor’s degree in business administration, entrepreneurship, or marketing from an accredited university. Up to 2 years of increasingly responsible experience in a university-based business school or equivalent experience in a corporate environment. Ability to work with minimal supervision and a high degree of autonomy; has a strong interest in higher education (especially in executive education). Has a strong work ethic and be able to multi-task. Strong verbal, written and presentation skills. Strong customer service skills and attention to detail. Excellent time management and organization skills. Proficiency with MS Office (Word, Excel, PowerPoint, Outlook), Google products, Photoshop, Illustrator, Outlook, Facebook, YouTube, LinkedIn. Bilingual highly encouraged.




Website: School of Management
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Associate Director of Parent Relations

Reporting to the Director of Parent Relations, the Associate Director of Parent Relations (full-time) will play a key role in all aspects of the parent relations program with a priority in supporting the extraordinary growth of donor contributions to the University of San Francisco through enhanced efforts to connect with current parents and parents of alumni.


USF has gained approval for rapid expansion of its Development efforts and the Associate Director of Parent Relations will play a critical role in raising funds from current university parents and parents of alumni. As a collaborative colleague and team-player, the Associate Director of Parent Relations will be responsible for the growth of current and past parent donors to the University in support of the long term USF Development strategy to enhance the University’s connection to its alumni, parents and external constituents, locally, nationally and internationally. In conjunction with the Director of Parent Relations, the Associate Director will be tasked with growing a program rooted in best practices in the field and utilize a market research-based approach to:

  1. Meet goals as set by the Director for annual increases in dollars and number of President’s Ambassadors/Parent Leadership Council gifts. The focus of this position will be to renew and generate new revenue.
  2. Serve as the primary relationship manager for a parent prospect pool of 200, with the goals of increasing the number of new parent donors to the The Parents Fund through direct engagement (e.g. visits, phone calls, events, etc.).
  3. Assure that all parents rated at major gift capacity within Northern and Southern California are personally solicited for a Parent Leadership Council gift (minimum annual gift of $5,000).
  4. Assist with the volunteer management of the Parent Leadership Council (annual parent giving society).
  5. Be visible at events where parents are present (Send-offs, Move-in Weekend, Parents and Family Weekend, Spring New Student Orientation, and Alumni Regional Council events).
  6. Assist the Director in teaming with the Special Events Manager in the development and coordination of parent-related events to assure that event goals and objectives are met. Key parent programming includes Parents and Family Weekend and the University Summer Send-off program.
  7. Assist the Director in strategic collaboration with University Communications, such as design, implementation and management of the monthly parent e-newsletter and the Parents and Family website.
  8. Assist the Director with implementing the major and principal gift engagement strategy.
  9. Assist the annual giving team with the direct mail and e-solicitation strategy for current parents and parents of alumni.

The Associate Director of Parent Relations will utilize and cultivate their ideas to help shape the innovative programs of tomorrow. Through cultivating existing relationships and building new ones, s/he will enrich USF’s program by facilitating and connecting the University to a community of other higher education advancement professionals who may be implementing similar staff expansion and revenue growth models.
  • Requires Bachelors degree.
  • Requires at least three years of fundraising experience, parent volunteer management, and/or event planning in an academic/education setting.
  • Familiarity with the University of San Francisco and alignment with its stated mission to “Change the World from Here.”
  • Ability to clearly articulate the fundraising priorities of the University to support and further the mission of USF.
  • Ability to think creatively and strategically in planning, executing and evaluating programs and events.
  • Experience in motivating and managing volunteers.
  • Knowledge of social networking and web 2.0 applications and strategies.
  • Ability to work weekends and evenings, as well as travel to Southern California frequently.
  • Ability to communicate, including writing and speaking, clearly and effectively.
  • Respect for the high ethical standards and the maintenance of confidential information.
  • Evidence of the ability to problem solve imaginatively and creatively.
  • Currently hold or ability to obtain a valid California driver’s license, have reliable transportation and proof of car insurance to travel to meetings for donor visits.
  • Ability to foster university relationships within departments that are key in providing support (academic and social) to the undergraduate community.
  • Knowledge of traveling in Los Angeles, Orange and San Diego counties, preferred.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


Website: Parent Relations
Contact Information:




Saint Louis University: Counselor

Under the direction of the Assistant Director of Student Health and Counseling, this  position provides:  counseling and psychotherapy services to students who have a wide range of concerns; provides consulting and outreach services regarding psychological development and behavioral health issues for staff, faculty, and student groups;  supervises peer helper;  participates in staff development and staff administrative decisions about policies and procedures; performs special projects and other duties as assigned;  coordinates mental health crisis response in emergencies and collaborates with staff and administrators; share On-Call duties on rotating basis with all counselors; maintain clinical case files in accordance with legal, ethical, and professional standards.



Provides assessment, short-term treatment, and case management to client caseload.

Provides clients with consulting and additional referral to community resources.

Provides crisis intervention and participates in emergency on-call.

Maintains confidential client records and statistical data on caseload.

Keeps current with knowledge, availability, and quality of community resources and individual profession trends; maintains license and/or certification.

Provides consultation to supervisor.

Performs other duties as assigned.

 


Masters degree,  supplemented with three (3) years related experience. Licensed Clinical Social Worker (LCSW)  or Licensed Professional Counselor (LPC) is required.  All candidates must show a demonstrated commitment to diversity and the university's mission, vision, and values.

Experience in counseling field in Higher Education is desirable.  Ability to work collaboratively with campus partners and administrators in the Division of Student Development is essential.


Salary Range: $42,500 - $48,900




Website: Student Health and Counseling
Contact Information:

TO APPLY
All applications must be made online at http://jobs.slu.edu and must include a letter of application containing a statement of personal qualifications along with a description of the candidate’s leadership style, a current vita, and names, addresses, telephone numbers, and email addresses of at least three professional references.

Saint Louis University is an affirmative action/equal opportunity employer- (AA/EOE) and encourages nominations and applications from women and minorities.    http://www.slu.edu/x40826.xml.

More information about Saint Louis University can be found at http://www.slu.edu.



University of San Francisco: University of San Francisco: Director of Corporate Relations

The Director of Corporate Relations (full-time) at University of San Francisco (USF) will understand the needs, motivations and priorities of corporations, and help USF build strategies to address them. S/he will also be knowledgeable about the latest strategies and trends influencing corporate social responsibility (CSR) and will be tasked with creating an inventory of corporate opportunities based on the work of USF faculty and students, and seek matches for that work in the corporate sector. S/he will assess the University’s current corporate relationships, building on what currently exists and use these as a launching point for growth. This position will serve as a key member of the Corporate and Foundation Relations team; and, will be expected to help educate and advise faculty and staff on ways to grow the University’s corporate philanthropy and sponsorship.

The Director of Corporate Relations will have oversight of the corporate relations program with the goal of significantly increasing corporate support of the University’s strategic priorities. This position will manage a portfolio of the University’s top corporate donors and prospects, and will be expected to build on that portfolio through a personal network. S/he will be a key partner in the University’s efforts to strengthen corporate relationships, and will work directly with academic and administrative leadership, colleagues in development, and as well as with volunteer leadership. This position reports to the Associate Vice President of Development. 


  • Assess current corporate relations efforts, and work with the AVP, CFR to strategically design, build and maintain a high-level corporate relations program that attracts and engages both new and current corporate investors in support of USF priorities.
  • Work with the AVP, CFR to develop a low to mid-level campus corporate engagement.
  • Work to schedule, brief and attend key corporate meetings for the President, Provost, Deans and other senior faculty to cultivate relationships with key companies.
  • Work with campus stakeholders to leverage other corporate involvement with USF, such as internships, recruitment, executive education, volunteer initiatives, event sponsorship, in-kind equipment and/or technology donations, and corporate representatives on boards or panels.
  • In partnership with Alumni Relations and Development, cultivate strategic partnerships with companies through cultivation and stewardship of executive level alumni.
  • With the rest of the Corporate & Foundation Relations team, raise the bar on faculty and program staff understanding of corporate philanthropy. Help develop educational opportunities for multiple audiences, encourage compliance across the organization with regard to policies and procedures, best practices, and share future trends related to corporate engagement and giving.
  • Work with the AVP to develop metrics to evaluate the effectiveness and success of the Corporate Relations program, utilizing data to set benchmarks and build on success.
  • Fulfill other responsibilities as assigned.

  • Appreciation of the vision and values of the University of San Francisco and understanding of its Jesuit, Catholic educational mission.
  • Bachelor’s degree and at least 5 years of experience in development or equivalent, with a strong emphasis on corporate relations or corporate-focused work. USF seeks an experienced fundraiser with an established network of corporate relationships, and a track record of building new relationships with corporations.
  • Broad industry knowledge of the greater San Francisco Bay Area economy (tech, biotech, software, social media, financial services, venture capital, etc as well as supporting services of legal, accounting, consulting).
  • Demonstrated knowledge of the multiple potential strategies to approach corporations; understanding of current trends both externally in the business world, and internally in the academic setting.
  • Outstanding verbal, writing, research, and editorial skills, preferably demonstrated in an academic setting; ability to synthesize information and compose clear and effective prose. Experience with gift and sponsorship agreements is highly desirable.
  • Experience juggling multiple priorities with stakeholders from across the campus. Ability to deliver when faced with competing deadlines; strong organizational and leadership skills and an attention to detail.
  • Committed customer-service focus; excellent interpersonal and communication skills, and a proven ability to work patiently, persuasively, and effectively with a wide variety of people, including students, faculty, staff, donors, trustees, volunteers and alumni.
  • Superior problem-solving skills; the ability to listen and hear multiple viewpoints and make tough decisions; and a sense of when to ask for assistance.
  • Sense of humor; desire and ability to work as part of a team; and willingness to collaborate with stakeholders across campus is key.
  • Excellent computer skills.



Website: Corporate/Foundation Relations
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Director of Executive Education Immersion Programs

The Director of Executive Education Immersion Programs (full-time) supports the definition, planning and execution of Executive Education Immersion Programs (e.g. Silicon Valley Immersion). The Director of Executive Education Immersion Programs will work to establish and develop new relationships with prospective clients, working closely with current corporate and institutional clients to develop strong collaboration in key activities, coordinating specific events, designing instructional material, identifying faculty instructional needs, and planning student staffing. Specific duties and attendance at events may vary. In fulfilling that charge, the Director of Executive Education Immersion Programs will take into account the overall best interests of the School by working with other units to ensure the best and highest use of the School’s resources. Furthermore, the Director of Executive Education Immersion Programs will ensure that the University’s Vision, Mission and Values Statement, and Strategic Initiatives are the foundation of decisionmaking and action.


  • Ensure that the University mission and the School’s Strategic Plan are carried out through all the activities of the Executive Education Immersion Programs.
  • Manage key institutional client relationships acting as main liaison to all parties involved from initial contact and program design through program execution.
  • Develop global institutional relationships with promising start-ups, universities and government agencies in support of the experiential learning of students.
  • Able to interface effectively at the C level with corporations and institutions around the world. Able to work at multiple levels of the relationship pyramid.
  • Lead role for some selected activities and support role for other programs. Able to coordinate and plan, develop and deliver of programs; including but not limited to programs and contracts negotiations, budgeting, resource allocation, costs analysis and P&L analysis.
  • Work, where necessary, to support executive certificate programs and other new programs in the Executive Education Division.
  • Conceive and execute initiatives for program advertisement, website content, and other program related communications to ensure marketing communications accurately reflect Executive Education curriculum.
  • Interfaces with the appropriate departments and offices to ensure all financial requirements are adhered to and timely collection of required information from Executive Education clients.
  • Insure that all activities maximize the synergies that benefit of USF students and faculty. Supervise and coordinate program logistics classroom, catering, events, visits and faculty planning for all Executive Education Immersion Programs, for credit and non-credit programs and events.
  • Oversees on-location the development of the programs and execution quality.
  • Provide a full range of business management support to the Dean.
  • Able to work on a flexible work schedule, in particular to include evenings or week-ends, as required.
  • Performs other duties as assigned.


Minimum Qualifications:

Five or more years of University level administrative experience and/or relationship management experience. MBA graduate degree is preferred. Demonstrated experience in problem solving, customer service, and marketing communications. Ability to maintain effective relations with students, staff or outside contacts. Experience developing and managing high level contacts. Must be customer service and team-oriented. Works on independent, task oriented projects. Able to multitask effectively. Maintains effective contact with individuals with tact, discretion and judgment. Independent judgment to plan, prioritize and organize workload. Proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Web 2.0 tools. Knowledge of foreign languages (desirable).

Other Responsibilities:

  • Knowledgeable about the School of Management and the functions of the Executive Education Division.
  • Excellent presentation skills and written and interpersonal communication skills.
  • Able to deal with confidential information in a trustworthy manner.
  • Strong analytical, organizational and interpersonal skills.
  • Multicultural sensitivity and able to work and communicate effectively with clients from all continents.


Website: School of Management
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Wellness Program Manager

This position (full-time) is responsible for developing the strategy and administration of the USF faculty and staff wellness program that engages faculty, staff and their families where they are in their physical, emotional, social, and spiritual well being both at work and outside of work. This position administers campus-wide wellness events, programs, and activities that support the missions of the University of San Francisco, Human Resources, and the wellness program. Programs and activities are designed to engage employees in the workplace and will emphasize physical, emotional, and spiritual well-being. The position may make recommendations on changes or additions to policies, procedures and protocols that impact campus wellness to reflect the dynamic needs of employees.


  • Develop an overall wellness strategy in consultation with HR leadership.
  • Oversee the day-to-day wellness operations, programs and activities.
  • Coordinate and lead best-in-class programs to promote and support USF faculty/staff and families’ health and wellness.
  • Coordinate monthly Lunch and Learn seminars.
  • Design and coordinate periodic University wide fitness and wellness challenges.
  • Administer campus wellness programs and activities intended to improve faculty/staff and families’ health, wellbeing, and engagement at work.
  • Support engagement at work through the wellness program.
  • Develop and maintain relationships on and off campus.Gather statistics related to faculty and staff engagement in the wellness activities including, but not limited to: number/type of programs and activities implemented, number of participants, the schools/departments participating and solicited participant input.
  • Review healthcare insurance data to identify appropriate wellness activities.
  • Organize the University’s participation in race events throughout the year.
  • Coordinate with internal or external vendors, including, but not limited to catering, T-shirt design, and communications/flyers.
  • Recommend and facilitate changes and/or additions to programs that reflect the changing needs of the employees.
  • Collaborate with on-campus Office of Communications and Marketing (OCM) and appropriate HR leadership in the development of communication materials.
  • Maintain the wellness website.
  • Facilitate the volunteer USF wellness committee meetings and coordinate volunteer committee members’ engagement during events.
  • Collaborate with key individuals in leadership and departments throughout the University to engage employees to participate in wellness events.
  • Use university systems for vendor payments, expense reports, and other systems as needed.
  • Perform other duties as assigned.
  • Other Responsibilities:
    • Work environment involves frequent physical activities such as walking, running, leading recreational sports activities, and climbing stairs. Use of a laptop and cell phone. Lifting up to 25 lbs regularly and up to 50 pounds occasionally. Will work outside frequently.

  • 1-3 years of experience coordinating, managing or leading wellness programs and activities, preferably in a higher education setting.
  • Experience with a college campus environment strongly preferred.
  • Strong customer service focus.
  • Excellent people skills.
  • Demonstrated ability to communicate effectively both verbally and in writing.
  • Excellent presentation skills.
  • Ability to develop and maintain relationships
  • Ability to prioritize projects and assignments.
  • Analytic and problem-solving skills; strong decision-making skills.
  • Ability to work well under deadlines and pressure.
  • Ability to maintain confidentially.




Website: Human Resources
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Manager of Administration and Operations

Job Summary: Under the general supervision and direction of the Director of Administration and Operations, the Manager of Administration and Operations (full-time) is responsible for administrative and operations management. This position oversees the functional areas of administrative support, events, facilities, procurement, and information technology. The Manager of Administration and Operations will work with the Director of Administration and Operations in carrying out all daily administrative and operational efforts, with a focus on efficiency, effectiveness, and the pursuit of excellence. Furthermore, the Manager of Administration and Operations will ensure that the University’s Vision, Mission and Values Statement, and Strategic Initiatives are the foundation of decision-making and action.


Administrative Management:

  • Ensure floor coverage for Office of Administration and Operations and Dean’s Operations when necessary.
  • Assist in maintaining all Faculty and Staff directories, maps, databases and systems.
  • Point of contact for concerns and issues regarding parking; ensure proper implementation of parking policies and procedures.
  • Assist in providing ongoing training and support to all SOM users within the School for all administrative transactions, University administrative systems, policies, and procedures.
  • Manage new on boarding for Faculty/Staff and Students which includes setting up account access, database access, new hire documentation, p-card applications, etc.
  • Assist the Director in organizing school staff meetings and deliver trainings as needed for the staff’s successful performance of their work activities.
  • Manage the hiring and scheduling of student workers; Supervise student workers and prepare evaluations. Operations Management:
  • Prepare and process departmental purchases, payments, reimbursements through the use of Concur, purchase requisitions, check requests, petty cash vouchers, etc.
  • Review all procurement requests prior to submission to the Office of Finance, Budget and Planning and coordinate with the Purchasing Department.
  • Main point of contact and liaison for Purchasing and the Copy Center for needs related to school-wide copier, scanner, printer needs
  • Manage the SOM office supply inventory and coordinate the distribution of supplies to other internal departments as needed.
  • Manage the SOM mail room and facilitate the flow of mail and packages between branch campuses.
  • Main point of contact and liaison with supply vendors for SOM.
  • Oversees the maintenance of faculty lounges and break rooms and student/faculty staff amenities.
  • Main Point of contact and liaison with Able and Janitorial/Facilities services.
  • Manage the SOM building signage.
  • In conjunction with Facilities Management, manage the coordination of campus moves.
  • Collaborate with Office of Administration and Operations staff to submit work orders and requests.
  • Work with ITS department to process equipment, phone requests, software and assistance requests for all faculty and staff.
  • Primary point of contact for security concerns and security culture in the building; support data gathering for mandatory crime reporting (with Public Safety).
  • Manage building access using CS Gold, schedule door state transitions; ensure that doors are locked/unlocked and closed/open when they should be.
  • Manages the distribution, return and record-keeping for SOM keys and assets.

Events Management:

  • Serve as project manager of events within the School of Management. These events will reach internal and external audiences of the University.
  • Manage the approved event budget and make every effort to stay within budget.
  • Liaise with Events Management and Guest Services staff and/or off-site event managers to execute events.
  • Coordinate with the Office of Marketing and Communications to select quality vendors for the purchase of promotional items to be used for speakers and guests.
  • Maintain events calendar within the school, including University events.
  • Provide updates and upcoming events to the website administrators.

Other Responsibilities:

  • Provide assistance on special projects and/or other duties as assigned by the Director of Administration and Operations.
  • Serve on School on University committees as assigned.

Bachelor’s degree preferred. Three to five years’ experience in an administrative and/or operations management field. Strong priority management and attention to detail, including ability to prioritize multiple assignments and deadlines accurately under pressure. Demonstrates strengths in the areas of service and team skills; including evidence of ability to work independently and in close conjunction with others. Excellent interpersonal skills are essential. Experience dealing with a variety of people in a professional manner. Advanced spreadsheet (Excel), word processing, database applications (FileMaker Pro, CS Gold, Banner, Access), University reimbursement systems (Concur) required. May be required to work late or early to process time-sensitive issues. Must be able to attend certain planned events that occur outside of normal business hours and/or on weekends.




Website: School of Management
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Part-time AV Production Assistant

Media Services at USF is responsible for satisfying recording requests from internal clients at the University and delivering high quality results while managing high traffic volume. Part-time AV Production Assistant will support the Media Services Department in office operations and video production and will be supervised day-to-day by the Media Production Specialist. 20 hours, to be arranged, some nights and weekends required, some variation depending on the weekly requests.


The AV PA will be responsible for a variety of duties including professional video production, arranging the weekly schedule for student technicians, ensuring timely post-production processing and satisfaction of all media requests, and communicating and responding in a timely fashion with clientele regarding Media Services’ offerings and individual media projects.

Specifically:

Administration

Various office support duties: Answer phones, respond to inquiries, resolve Help Desk Requests, maintain equipment, assist with DVD mailings, format weekly schedule and send confirmations to clients and schedule to staff. Follow-up with requesters to obtain pre-production details and expectations and follow-through afterward to ensure satisfactory completion and delivery, online or physical media.

Technical

Provide production support and guidance to student technicians. Provide coverage for recordings when they cannot be staffed and support or oversee any complex recording set ups. 

Media Traffic: Document each request and its post-production process. Edit video, upload video, transfer files, convert files, or make DVDs. Intake walk-in media conversion and duplicate requests.


  • 2-4 years of media production experience required.
  • Ability to lift and carry up to 35 lbs. Physical ability to carry equipment around campus.
  • Ability to work off-hours and weekends as needed.




Website: Information Technology Services (ITS)
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Assistant Director of Financial Aid for Application Processing and Services

The Assistant Director of Financial Aid for Application Processing and Services (full-time) is responsible for the development, coordination and supervision of the processes and procedures required to effectively and efficiently manage financial aid applications and supporting documents. The Assistant Director manages the Financial Aid Records Lead and the Financial Aid Records Assistant positions and coordinates all Financial Aid document processing. The Assistant Director coordinates training of Financial Aid staff and other applicable colleagues through webinars, conferences, and workshops on federal, state and local financial aid requirements. The Assistant Director serves as the compliance manager for the Financial Aid office in regards to Federal financial aid document policies and procedures, assessing regulatory change, and recommending and reviewing policy and procedural changes to assure Federal Title IV compliance. Along with Financial Aid management colleagues, the Assistant Director implements and assures the highest quality Financial Aid student services and shares the responsibility for counseling and the timely and efficient processing of financial aid awards and disbursements. The Assistant Director of Financial Aid for Application Processing and Services will report to the Director of Financial Aid Operations and Services.


  • Assures regulatory compliance pertaining to federal and state student aid programs through provision of thorough and timely training and development and implementation of appropriate processes and procedures.
  • Manages the implementation of federal re-authorization regulatory changes and trains employees on new policies and procedures.
  • Provides research assistance on regulations and contributes to the preparation of reports on the University’s administration of Federal Student Aid (FSA).
  • Provides recommendations to the Financial Aid management team regarding policy and process compliance.
  • Manages and supervises the process of immigration, citizenship, and selective service registration verification.
  • Manages and supervises the tax verification process for Federal and State aid eligibility.
  • Manages and supervises the processing of Federal Parent, Graduate, and Law PLUS Loan application data and the creation of loan origination records
  • Manages and supervises the process of tracking completed Perkins and Nursing Loan Promissory notes
  • Reviews cancellation and leave of absence reports and makes necessary financial aid cancellations.
  • Manages and supervises the process of cost of attendance and loan adjustments in response to student requests.
  • Directs the Records Lead in the maintenance of office files and records, both physical and electronic, in compliance with University policy and federal and state regulations, including the securing, organizing, scanning, indexing, storing, and proper destruction of all financial aid documents
  • Manages the review of reports and resulting updates of data, such as analyzing enrollment status of students and determining if an aid adjustment may be necessary.
  • Manages the retrieval and organization of information for audits, program reviews, and required annual reporting. 
  • Manages and supervises the processing of financial aid documents, including the receipt and tracking of high school graduation documentation and data verification materials.
  • Updates and creates financial aid web pages and publications.
  • Provides and coordinates counseling to students and parents on matters related to all Financial Aid programs. 
  • Assists the Financial Aid colleagues and managers with the reconciliation of Federal funds. 
  • Represents the financial aid office at admission and school/college events on campus and at the branch campuses.
  • Attends training sessions focused on financial aid eligibility processes.
  • Other Duties as assigned.


  • Bachelor’s degree
  • Three years minimum increasingly responsible experience in customer/student services, preferably in a post-secondary education environment and, more specifically, in a financial aid office.
  • Familiarity with Federal and State student financial aid programs, policies and procedures preferred.
  • Excellent written and oral communication skills and strong customer service orientation.
  • Strong interpersonal skills with an ability to advise students.
  • Ability to lead a team and contribute to the overall smooth operation of a service environment.
  • Excellent organizational skills with an ability to organize and prioritize multiple complex projects and tasks simultaneously.
  • Proficient with personal computers, including programs such as Word, Excel and PowerPoint.
  • Ability to think creatively and strategically.
  • Understanding of and commitment to USF’s Vision, Mission and Values.




Website: Financial Aid Operations & Services
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Office Assistant VI, Office of Admissions, School of Law

The University of San Francisco School of Law is seeking a detail-oriented individual with strong interpersonal skills and a committed work ethic to assist in enhancing the productivity, efficiency and responsiveness of the Law School Admissions Office. The successful candidate will be an integral part of the JD recruiting and admissions process at the School of Law and will have key responsibility for data input and file maintenance, as well as serving as one of the critical initial contacts for applicants and prospects. This position is full-time.


  • Provides administrative support to the Senior Director and Associate Director of the Admissions Office in the JD application and admissions process;
  • Inputs, edits and maintains data for the JD application process
  • Primarily responsible for processing of applications
  • Prepares application materials for large-scale distribution
  • Supports the Senior Director and Associate Director with additional administrative handling of JD application files including the tracking of correspondence and development of mail merges, LSACJD Credential Assembly Reports, letters of recommendation, and transcripts
  • Responds to telephone, e-mail, and in-person requests for admissions information and application materials
  • Represents School of Law at recruitment events as needed and assists in event planning, set-up and execution 
  • May supervise student workers
  • Primarily responsible for processing tuition deposits and payments
  • Prepares and assists in fall recruitment event registration and follow up
  • Assists Senior Director and Associate Director with special projects or other responsibilities as directed


The successful candidate will have a minimum of 4 yrs administrative experience with responsibilities in file maintenance, data entry and maintenance of statistical data preferably in an admissions office or professional school environment. We are looking for individuals with a demonstrated ability for careful, conscientious work even with multiple interruptions and minimal direct supervision; excellent judgment and respect for confidentiality; solid oral and written communication skills including basic grammar; a gracious, professional and responsive demeanor; and a cooperative spirit. We expect this candidate to bring a positive and enthusiastic presence to a fast-paced but collegial work environment and to have a strong commitment and responsiveness to our applicants and students. Excellent data entry computer skills and proficiency in MS Word and Excel is required. Familiarity with ACES 2 software is a plus. The successful candidate will be able to key documents using word processing software at rate of 50 words per minute. Post high school experience preferred. Must be able to lift on occasion up to 50 lbs in order to set up and break down special admissions events.

The position reports to the Senior Director of Admission in a 37.5 hour per week position in a professional academic office. The hours are 8:30 – 5:00 PM with the possibility of overtime as approved by the Director. The Admissions Office consists of a Senior Director, Associate Director, and two office assistant positions. 




Website: Law School
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Research Administrator - Pre Award

Reporting directly to the Director for Contracts and Grants, the Research Administrator (full-time) is part of the team charged with building collaborative working relationships with USF faculty and providing faculty support in all aspects of pre- and post- award administration. The main duties of the Research Administrator are to assist faculty in identifying funding opportunities; interpreting agency guidelines/requirements for submission; supporting faculty throughout the proposal development process, including budget preparation; working collaboratively with university administration to obtain proposal approval; and collaborating with external partners and funding agencies. The Research Administrator will actively participate in OCG’s plan to expand the grants portfolio at USF.


  • Monitor, analyze, and follow-up with faculty on Intent to Apply notices. Address any items that are critical to compliance with university and sponsoring agency policy. Highlight critical information and/or internal issues to be addressed before the proposal is submitted and take steps to resolve these issues.
  • Serve as the liaison among the Office of Contracts and Grants, sponsors, faculty, staff, and other university offices, such as Dean’s Offices, the IRB, etc.
  • Communicate with the most appropriate university personnel (levels, departments, schools) to clarify and obtain necessary approvals before proposals are submitted. Use prior experience, department protocols and problem-solving skills to ensure that logistical and financial issues are resolved during pre-award process.
  • Assist faculty in all aspects of proposal development, identifying/documenting any/all issues: identify relevant grant opportunities, interpret proposal guidelines, prepare budgets/budget justifications, complete standard forms and certifications, review proposals for compliance to ensure that requirements are met and then upload them.
  • Understand, interpret and apply OMB guidelines and other agency regulations that affect grants: including A-110, A-133, CFR and PHS IRB regulations. Stay current on federal government policy changes that affect sponsored projects administration.
  • Understand and apply OCG’s policies and procedures. Based on current, actual experience, make recommendations to improve processes for OCG and its customers.
  • Build, develop strong interrelationships with funders, agency representatives and other collaborating institutions.
  • Develop/present training/workshops for faculty and staff. Prepare tools, templates, and materials to help faculty with proposal preparation.
  • Keep all proposal files, OCG database and compliance records current for OCG.
  • Initiate and participate in activities to fulfill the outreach strategy of OCG; promote research and develop visibility throughout the university.
  • Other duties as assigned


  • Bachelor’s degree required, a Master’s degree is preferred.
  • Minimum of three years’ experience in a sponsored program office; a private university or non-profit setting preferred.
  • Direct experience in uploading proposals documents, particularly with grants.gov, eRA Commons and NSF FastLane.
  • Ability to identify resources for customers and OCG, solve problems effectively/efficiently and take initiative in all aspects of pre-award administration.
  • Ability to work independently and effectively as a team member.
  • Strong customer service orientation is required. Demonstrated ability to build strong working relationships within an institution, especially with faculty, and effective partnerships with collaborator institutions.
  • Excellent time management and organizational skills; detail-oriented with ability to manage multiple, shifting priorities and self-prioritize in a fast-paced, deadline-driven environment.
  • Ability to read, interpret and analyze proposal guidelines and effectively explain them to faculty, noting impacts and potential issues.
  • Some training and supervisory experience required.
  • Understanding of budget development and thorough knowledge of Excel.
  • Knowledge of cost principles and their application to federal grant budgets.
  • Strong knowledge of federal laws and regulations as they pertain to proposal development and grants administration.
  • Familiarity with online systems for uploading proposals, including NSF FastLane, grants.gov and eRA Commons. Knowledge of HRSA and electronic handbooks preferred.
  • Ability to design/prepare reports/tools (templates, checklists) that are useful for administration and faculty.
  • Strong computer skills, including proficiency with Microsoft Office.
  • Experience in planning and presenting workshops desirable.


To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


Website: Academic Affairs/Provost Office
Contact Information:




University of San Francisco: University of San Francisco: Program Assistant, Teacher Education Department

This full-time, year-round position supports the academic programs offered by the Teacher Education Department for approximately 300 students annually within the graduate School of Education.


Faculty/Department Support:

  • Assists Department Chairperson with a variety of programmatic needs
    • preparation of departmental memos,
    • meeting agendas,
    • meeting minutes,
    • departmental letters,
    • departmental documents
  • Maintains and updates all TED-related database files.
  • Assists Dual Degree program in clerical capacity
  • Provides support to adjunct faculty members – assistance with SOE forms, clerical processes, ordering supplies, copies when needed, and general information.
  • Assists Full Time TED Faculty (assistance with SOE forms, access to academic advising resources, copying when needed)
  • Creates and maintains academic advising materials (i.e. TED Program Checklists)
  • Creates and maintains current student and recent alumni email lists 
  • Creates reports for Chair and faculty (i.e. lists of advisees, lists of student contact information, etc.)
  • Fields current student inquiries and connects student with appropriate resources/faculty (“first point of contact” in the office) 
  • Other duties as assigned

Responsibilities directly associated with the CTC:

  • Assists Director of Field Placements and Internships in maintaining contact information for students, master/cooperating teachers, supervisors involved in school site placements and student teaching
  • Gathers, inputs, and files all paperwork and records related to TED Student Teaching: student-teaching logs, supervisor reports, master teacher reports, pay orders, etc.
  • Maintains up-to-date information in multiple databases for school districts, schools, master teachers and university supervisors
  • Assists Program Manager with state credential accreditation review
  • Assists in gathering documentation for Biennial Report and Bilingual Authorization Reauthorization

Office Managerial Tasks:

  • Answers phone: provides program information and refers callers when appropriate
  • Reception: greets visitors, gives general assistance/information as needed,
  • Mail: sorts and distributes department mail, as well as processing outgoing mail,
  • Orders supplies
  • Reserves meeting space
  • Creates and maintains student files, student & faculty mailboxes
  • Monitors bulletin board
  • Creates and maintains TED Dropbox & TED shared drive

Admissions & Recruitment: 

  • Responds to prospective student emails (high volume)
  • Tracks admissions applications and coordinates application review meetings for the department

Events:

  • Prepares all materials for New Student Orientation (TED packets) and coordinates schedule for Department portion of Orientation 
  • Coordinates special events for TED (ordering food, reserving space, collaborating on agenda, making copies, creating posters for marketing, etc. ) – ex: Mentor Teacher Event, guest speaker events, etc

Scholarships:

  • Receives and tracks scholarship applications from main and branch campus students.
  • Fields student inquiries about scholarships
  • Coordinates scholarship application review meetings and notifies scholarship recipients

  • Three years of increasingly responsible experience in administrative support work or related education. (higher education setting preferred).
  • Must have excellent organizational and writing skills.
  • Must be able to work on many tasks and projects simultaneously.
  • Must maintain effective communication and relationships with students, faculty/staff and public.
  • Proficiency working with computer database systems, word processing, database (Filemaker Pro) and spreadsheet (Excel) software.
  • Must have ability to work independently and as part of a team.
  • Experience and commitment to working effectively with diverse populations.



Website: School of Education
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Web Content Manager

The University of San Francisco’s College of Arts and Sciences is seeking an experienced, hands-on web content manager to develop and maintain content and provide technical support and management of the College’s website. The web content manager is responsible for day-to-day updates and proactive creation and maintenance of content to promote and advertise the College and its faculty, staff, students, and initiatives. We are seeking an individual with a combination of technical experience, written and interpersonal communication skills, and initiative to help improve our website and enhance communication within the college and with external constituencies.

The Web Manager reports to the Associate Dean for Faculty Scholarship and Academic Effectiveness and collaborates with faculty, staff, and administrators in the college and the university as a whole. This position is full-time.


  • Responsible for developing, designing, posting content and day-to-day updates, and managing the College’s website, utilizing USF’s web content management software, Ektron
  • Monitor web analytics using Google Analytics and provide reports to the dean and the associate deans on a periodic basis. 
  • Manage the production of College’s digital newsletters.
  • Monitor and analyze the College’s social media platforms and other platforms that the College should follow; assist with social media strategy and posting
  • Consult with faculty and staff to gather requirements for website development and needs
  • Works simultaneously on multiple projects, with the ability to serve as leader and/or participant on project teams within the College and the University
  • Assume leadership/mentor role to recruit and supervise student assistants
  • Create standard page layouts and procedures that will reduce inconsistencies/errors and locate problems across the College’s web pages.
  • Provide technical assistance responding to errors, problems, or questions regarding the website working with various university departments, such as Information Technology Systems (ITS), Web Services, and Marketing and Communications
  • Coordinate with ITS and vendors to keep servers and data storage up and running, such as applying upgrades and troubleshooting
  • Working with other staff, the web coordinator will research, test, implement, and manage web-based applications to bolster current college web functionality and improve internal and external coordination of complex tasks.
  • Perform other duties as assigned.

  • Bachelor’s degree required.
  • Degree in Computer Science, Information Science, Web Development, Graphic Design, Communications, or related academic area, or equivalent experience, preferred.
  • Strong writing and production skills.
  • Ability to work independently, pay attention to detail, lead a team, and collaborate with multiple stakeholders required.
  • Ability to self-teach is essential.
  • Excellent communication skills across organizational levels
  • 3-5 years of relevant web technology work experience, including HTML5, CSS, and Javascript. Experience with Python, MySQL and jQuery a plus.
  • Experience with modern graphics packages such as Adobe Creative Suite.
  • Ability to work independently, diagnose issues, and find solutions with great attention to detail
  • Experience with content management systems, particularly Ektron
  • Familiarity with web analytics and SEO a plus.



Website: Arts & Sciences
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Web Content Strategist, Development

Reporting to the Director of Development Communications, the Web Content Strategist is responsible for planning, editing, publishing, updating and enhancing online content for the University of San Francisco’s giving pages. The Web Content Strategist will develop and implement an editorial schedule with the goal of developing content that clearly and consistently communicates the impact of supporting USF. This includes acquiring information, sourcing images, monitoring web analytics, recommending and implementing improvements and changes to navigation and content, and working collaboratively across the University to identify relevant information, and appropriate online tools and templates. 

USF has gained approval for rapid expansion of its Development efforts. The Web Content Strategist, a member of the Development Communications Department, will play a key role in this expansion by enhancing the organization and presentation of online content that delivers a clear and compelling message to donors, alumni and prospects about the value of investing in the University of San Francisco. The Web Content Strategist will work closely with the Development Writer and throughout the Development Division to produce content that educates, engages, solicits and inspires donors. This position is full-time.


  • Work across the Development Division to create, edit and acquire content for various giving pages and sites in alignment with the division’s strategic goals and in support of the University’s brand.
  • Conduct market research, establish best practices for online giving content and advise others on web content and architecture.
  • Identify appropriate templates and tools within a content management system to enhance Development pages. Identify and acquire appropriate resources and talent to achieve goals, including outside vendors when appropriate.
  • Develop and implement an online communications plan, ensuring regular updates to existing content and the creation of new content or channels that demonstrate the impact of giving to the University.
  • Edit and fact-check online content for accuracy, functionality, clarity, consistency and impact.
  • Serve as the Development Division’s liaison to the Office of Web Services, collaborating with web designers and developers to identify and implement revisions to improve user experience and functionality.
  • Acquire, analyze and produce regular reports on web analytics and other online communications.
  • Identify images and content for social media and other digital platforms.
  • Advise colleagues on content creation, navigation and best practices.
  • Supervise a student intern and vendors, as needed.
  • Other duties as assigned.

  • Bachelor’s degree in digital media, marketing, communications, journalism, public relations, or related field.
  • At least three years of professional experience in digital communications with the ability to think from a user’s perspective when organizing, creating and maintaining content. Experience in higher education or a non-profit fundraising environment preferred.
  • Demonstrated ability to communicate and execute best practices in online content creation.
  • Experience with and understanding of web analytics, information hierarchy and content management systems essential.
  • Track record of successfully managing multiple projects for diverse purposes and audiences.
  • Strong problem solving skills with the ability to prioritize effectively and think critically.
  • Organized self-starter who is equally adept at the big picture and the small details.
  • Excellent communication skills, good judgment and the ability to work as part of a team.
  • Must be able to provide oversight of a digital environment within a larger marketing and communications environment.
  • Passion for working in a diverse, multi-cultural environment and for collaborating across departments and divisions.
  • Willingness and ability to learn new skills and implement new ideas.

Preferred requirements:

  • Advanced degree in related field, such as marketing, digital media, or related fields.
  • Basic understanding of HTML.
  • Experience working in higher education environment.



Website: Development Communications
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: University of San Francisco: Assistant Director of Admission Welcome Center

The Assistant Director of Admission for the University Welcome Center provides oversight and management for the Welcome Center, the first destination for visiting prospective students, including freshmen, transfer, graduate and professional prospects, to learn about the university and academic and degree programs. Reporting to the Director of Freshman Admission, and working with Office of Admission professionals and students, the Assistant Director is charged with providing the highest quality of visitor experience and student engagement, and the highest level of customer service. This position is full-time.


Essential Position Responsibilities:

  • Manages the daily operation of the Welcome Center – processes, programs, and staffing that guarantee a positive, high quality, visitor experience.
  • Manages pre-college visits and special tours; campus tours, and daily visits.
  • Recruits, hires and supervises 40 to 50 student employees, including University Admission Ambassadors and 1-2 student managers. Recruits, hires, and supervises student ambassador staff. Provides periodic performance reviews.
  • Develops an intensive training program for new ambassadors, and continues on-going training and professional development for all ambassadors. Develops training materials, documentation, support and programs to ensure best practices and impact. Meets at least monthly with Ambassadors.
  • With the Director of Freshman Admission to determine the annual operating calendar of visits.
  • Serves as Visitor liaison with other university departments.
  • Schedules University Admission Ambassadors on both a daily and quarterly basis to provide multiple types of tours and to staff the Welcome Center reception desk as well as Admissions Operations.
  • Manages and coordinates logistics for on-campus freshman and transfer admission events and open houses, including electronic and traditional communication plan requests, invitations, outreach, responses, follow-up and evaluation.
  • Schedules daily professional admission counselor coverage for the Welcome Center and daily information sessions.
  • Oversees the physical plant of the Welcome Center and the Admissions Presentation Room.
  • Supervises and serves as information resource and for Welcome Center student employees who field queries from visitors and phone call center.

Additional Responsibilities:

  • As needed, reviews admission files, determines eligibility, decides which applicants are qualified for admission to USF, and makes admission decisions.
  • Deliver presentations on the University during the rotation of daily and Saturday information sessions.
  • Counsel prospective students and families about admission, financial aid, academic programs and student life at USF 
  • Manages visitor data collection.
  • Knowledgeable in admissions, financial aid, and the university.
  • May attend local area college nights.
  • Additional duties as assigned.

Other Responsibilities:
  • Ability to work as an effective member of a team.
  • Ability to work with a diverse community of students, faculty, administrators, and professional colleagues. Ability to develop and maintain effective, collaborative professional relationships with staff and faculty colleagues.
  • Excellent organizational, interpersonal and oral/written communication skills. Ability to communicate effectively, orally and in writing.
  • Ability to work with minimal supervision, establish priorities, handle multiple tasks simultaneously; and follow through and meet deadlines.
  • Demonstrates strong customer service skills.
  • Proficiency with Windows/MAC operating systems, Microsoft Office, electronic mail, CRMsoftware, web content management.
  • Ability to work some evenings and weekends.
  • Commitment to Affirmative Action goals.
  • Understanding of and commitment to USF’s Vision, Mission and Values in creating a learning environment that nurtures among students the faith that does justice.

Minimum Qualifications:

  • A bachelor’s degree with 3 or more years in admissions, student affairs, or related experience.
  • Ability to evaluate and refine programming logistics, service offerings, and scheduling.
  • Experience in supervising students.
  • Experience in planning and implementing visit programs and special event management and coordination.
  • Proven ability to anticipate and respond to changes in program schedules and resources.
  • Demonstrated public speaking experience and excellent written and oral communication skills.
  • Proven ability to successfully plan, prioritize, and multitask.
  • Demonstrated ability to work in a fast-paced, collaborative, team-oriented environment.
  • Strong problem solving and decision-making skills.
  • Advanced computer/technical proficiency.



Website: Enrollment Services
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



University of San Francisco: Program Assistant IV Lane Center and Diversity Studies


Program Assistant IV Lane Center and Diversity Studies

University of San Francisco

Department: Arts & Sciences

Job Type: Full-Time

Job Summary:

Under the general supervision of the Associate Deans for Arts and Humanities and Social Sciences and under the direction of the department chair/program directors, the Program Assistant IV will provide full-time secretarial support services to the Lane Center and Diversity Studies programs. Performs various secretarial and administrative support duties for full- and part-time faculty.

Job Responsibilities:

-Organizes work and sets priorities, and manages department Office under the general guidance of the department chair.

- Helps create warm, welcoming environment and assists faculty, students,staff and other visitors to the office.

- Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.

- Receives and screens a variety of calls.

- Takes information, answers inquiries, provides information using knowledge of University, College and Department/Program academic policies and procedures.

- Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.

- Handles confidential,sensitive materials relating to faculty, student and other issues. – Provides administrative support for professional and scholarly activities of the faculty.

- Hires, trains and supervises student assistant(s).

- Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software on microcomputer equipment. Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign

language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.

– Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program.

– Performs other duties as assigned

Minimum Qualifications:

- Post high school education preferred

- Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.

Other Responsibilities:

- Must be able to work independently without close supervision and as a member of a team.

- Ability to handle diverse situations and meet demanding deadlines.

- Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.

- Knowledge of standard office procedures and functions.

- Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.

- Experience in student services/student advising preferred.

- Ability to maintain confidentiality.

- Ability to word process with speed and accuracy.

- Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.

- Must have or quickly develop an understanding of academic policy and administrative operations.

- Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.

- Previous experience in an educational, multicultural setting preferred.

- Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.

- Additional Duties as assigned



To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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University of San Francisco: Program Assistant IV - Undergraduate Studies


Program Assistant IV - Undergraduate Studies

University of San Francisco

Department: School of Management

Job Type: Full-Time

Job Summary:

The Program Assistant IV for the Office of Undergraduate Studies and Programming will provide full support for all undergraduate programs, as well as on-going and special initiatives coordinated by the Undergraduate Studies and Interdisciplinary Studies divisions. This person will be the primary contact for all inquiries for the undergraduate office and will assist with special programming needs. Specific duties and attendance at events may vary, but attendance and administrative assistance is required for special events as needed.


The Program Assistant IV will work to carry out the daily efforts for all undergraduate programming needs, with a focus on efficiency, effectiveness, and excellence in all aspects of the undergraduate student experience. In fulfilling this charge, they will take into account the overall best interests of the School by working with other units to ensure the best and highest use of the School’s resources. Furthermore, the Program Assistant IV will ensure that the University’s Vision, Mission, Values Statement are the foundation of decision-making and action within their duties in the undergraduate studies division.


Supervisors: Associate Dean of Undergraduate Programs and Assistant Dean of Undergraduate Studies

Job Responsibilities:

Administrative Support:

• Provides key administrative services as a stable point of contact for a highly dynamic and fast paced undergraduate studies division.

• Acts a resource liaison between and among faculty, students, the University community, and members of the public. Must establish and maintain effective working relationships with peers in other offices.

• Helps sustain a welcoming, professional, and collaborative work culture/environment. Providing excellent customer service to all faculty, staff, students, and guests of the School of Management.

• Is the point of initial contact for The Office of Undergraduate Studies and Programming’s front office, providing reception and customer service as required.

• Facilitates the ordering of supplies, duplicates, special orders, etc.

• Coordinates the overall professional look and organization of the office.

• Assists with proofreading, formatting documents, and word-processing.

• Maintain and order office supplies for the department and handles requests for scanning, faxing, publication materials, etc.

• Acts as the liaison with courier and department vendors for department’s needs.

• Set-up and maintain procedure manuals for specific projects, computer programs and office.

• Assists with the supervision of student employees.

• Record and disseminate minutes for department or other meetings.

• Prepares and submits to the Office of Finance & Budgeting and the Office of Administration, departmental purchases, payments, reimbursements through the use of purchase requisitions, check requests, petty cash vouchers, etc.

• Maintain databases and other University information as required for the various departments and University initiatives

• Organize the departmental office and maintain the professional appearance of all related materials (including undergraduate information racks and all related billboards in hallways).

• Assist with new student orientation, McLaren FARE, Commencement, and other special events.

• Assist with WebTrack initiatives for the School of Management Undergraduate Studies division.


Administrative Support to Undergraduate Students:


• Serve a body of approximately 2200 undergraduate students on a daily basis of all aspects of the program. Resolve day-to-day student issues via email, phone, or in-person regarding problems, concerns, questions, etc. Maintains and constantly updates student emails and mailboxes for effective communication.

• Manages general information distribution- ensures availability of information including drop-in office hours, university notices, registration, key calendar dates, etc. Communicates with students daily to provide information/directions on university policy, regulations, etc.

• Organizes the dissemination of information via email, fliers/posters, UG bulletin boards, social media, and the “UNeed2Know” communication platforms.

• Responsible for Dean’s List, administrative assistance for Beta Gamma Sigma, Pi Alpha Alpha, and other honor societies. Including assistance for Commencement awards selection and communication to all UG student populations.

• Maintain databases and generate various reports and print-merge documents under different criteria.

• Support the efforts of the Student Leadership Advisory Board (SLAB) by reserving rooms, approving receipts, and facilitating access to University facilities.


Other Responsibilities

• Performs other duties as assigned by the Associate Dean of Undergraduate Programs, Assistant Dean of Undergraduate Studies, and Director of Interdisciplinary Studies.

Minimum Qualifications:

Post high school education preferred. Four years of increasingly responsible experience in administrative support work or related relevant administrative position is required. Strong priority management and attention to detail, including ability to prioritize multiple assignments and deadlines accurately under pressure within a student services environment. Demonstrates strengths in the areas of service and team skills; including evidence of ability to work independently and in close conjunction with others. Excellent interpersonal skills are essential. Experience dealing with a variety of people in a professional manner. Advanced word processing, database applications (FileMaker Pro & Banner), University reimbursement systems (Concur), and spreadsheet (Excel) skills required. Technological ability to learn new systems quickly. Comfortable using a variety of creative programs for social media outreach and engagement. Knowledge of and experience with layout programs a plus. Works well individually as well as collaboratively in a team environment.

The position requires work on occasional weekends and evenings to support the department, as well as internal and/or external events. In the event of work outside the traditional 8:30am – 5:00pm schedule, hours will be traded for regular work hours in agreement with his/her supervisor.

Other Responsibilities:

• Advanced knowledge about administrative concepts, principles and practices. Handles diverse situations and uses written and unwritten policies and practices in addition to judgment to resolve conflicts and concerns.

• Initiates and is held responsible for the completion of special assignments/projects. Manages multi-project deadlines. Evaluates tasks priorities and effectively delegates if needed to their student workers. Makes suggestions on the most efficient methods in handling multi-tasks.

• Works cooperatively and establishes effective working relationships with peers in other departments. Uses tact, diplomacy, discretion and judgment in regular contact with faculty, staff, student and others within and outside USF.

• Ability to perform multiple tasks and keep track of multiple boundary conditions. Able to be self-motivated to start and/or complete projects independently. Able to seek direction when needed. Assertive and able to communicate risks and organizational exposures.



To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Santa Clara University: Santa Clara University: Associate Director, Campaign Engagement

The Development Office of University Relations seeks outstanding candidates for the position of associate director of campaign engagement. In preparation for the University’s next campaign, we are strategically positioning resources to expand the stewardship of donor gifts and deepen donor relationships and engagement with the University. This position reports to the director of donor relations in the Office of Development.

University Relations upholds and builds SCU’s excellence and character by strengthening relations with alumni, parents, and friends of the University, raising public awareness, and increasing private philanthropy, which supports the University’s growth and reputation. University Relations provides the overall direction for the campus’ fundraising, government relations, alumni relations, and marketing and communications efforts.

The donor relations department helps nurture lasting relationships between the University and those who support the institution with private gifts. An active advocate for donor interests, donor relations promotes shared responsibility and accountability through timely and motivating acknowledgement, stewardship, recognition and donor engagement practices and policies across the campus and the donor giving spectrum.

The associate director, campaign engagement works collaboratively with partners across the University to design and execute a donor engagement strategy for the University’s campaign. The diversity of workload requires leadership, flexibility, efficiency, attention to detail, and the ability to prioritize tasks and meet deadlines for a wide variety of assignments. This position also requires tact, diplomacy and confidentiality in dealing with members of the University community and the University’s donors.

The ideal candidate will be comfortable driving strategic campaign engagement development as well as managing tactical day-to-day campaign deliverables. He/she should be articulate and engaging, possess creative and strategic sensibilities, and have demonstrated skill in executing sophisticated donor engagement activities.


1. Job Responsibilities

• Works collaboratively with University partners to:

o Coordinate the design and execution of an engagement strategy for the university’s campaign. 

o Plan and execute campaign events (including salon dinners, building dedications, and the campaign launch),

o Manage the deployment of the University’s key faculty and administrators for campaign engagement opportunities.

• Works closely with the following staff and volunteers (but not exclusively): VPs, AVPs, director of donor relations, development officers, directors of external relations, marketing and communications department, volunteer board members, and the President’s Office.

• Contributes to a culture of high performance, excellence and quality.

2. Representative Duties

• Plans, coordinates, and implements events related to the campaign, including events at the national, regional, and local levels.

• Develops and manages comprehensive planning timetables and budgets for events.

• Communicates in an efficient and timely manner with other offices and individuals on campus involved in producing events, including the offices of Alumni Relations, University Events, and Marketing and Communications.

• Communicates with outside vendors concerning the provision of services for events, including negotiating prices, executing contracts, and overseeing activities to ensure that the services are fulfilled.

• Communicates with faculty and administrators regarding their participation in and/or attendance at events, both on and off campus, and coordinating schedules accordingly.

• Works with the Office of Marketing and Communications or independently as appropriate to prepare event-related materials, including postcards, print and digital invitations, and other promotional materials, and then ensuring their timely distribution and/or mailing.

• Utilizes the University’s Constituent Relationship Management database (CLARA) to coordinate information- sharing and historical documentation of donor and prospect engagement.

• Manages the staffing for campaign engagement events and ensures adequate coverage (e.g., staffing the registration table, stewarding special guests, etc.). 

• Conducts post-event debriefings to evaluate what elements were successful and what problems were encountered, incorporating that information into the planning and execution of subsequent events.

1. Recommends initiatives and implements changes to improve quality and services.

2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. 

3. Maintains contact with customers and solicits feedback for improved services.

4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

5. Researches and develops resources that create timely and efficient workflow. 

6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. 

7. Prepares and submits reports as requested and required.

8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction

• Does not provide work direction

• Receives work direction from the Director of Donor Relations


Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material.

Knowledge

• Must be goal-oriented and a self-motivated individual who can demonstrate accountability, initiative, creativity and focus in a rapidly changing and intellectually stimulating environment.

• Strong working knowledge and understanding of campaign fundraising and donor relations concepts, principles, procedures and techniques. Campaign experience highly preferred.

• Understanding and appreciation of the vision and values of a Jesuit Catholic educational mission

Skills

• Exceptional verbal and writing skills, preferably demonstrated in an academic setting.

• Excellent computer skills; proficiency in using advanced functions of word processing, Excel spreadsheets, and web resources. Ability to use databases and conduct research.

• Demonstrated interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and/or expectations.

Abilities

• Ability to motivate, build long-term relationships with and gain the respect of internal and external colleagues and donors.

• Demonstrated organizational ability to manage time and work load to multitask and achieve goals in a deadline driven environment while maintaining a strong attention to detail.

• Demonstrated ability to execute sophisticated events for varying constituencies.

• Demonstrate a genuine appetite to contribute to a collaborative and professional team environment with a positive attitude, sense of humor and flexibility

Education and/or Experience

• Bachelor’s degree required. A Master’s degree is desirable.

• Minimum of seven years professional experience in institutional development and alumni relations, or a related field is required.


Open Until Filled: Yes

To view the full job posting and apply for this position, go to https://jobs.scu.edu.


Website: Development Individual Giving
Contact Information:

About Santa Clara University: Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world. 

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



Santa Clara University: Santa Clara University: Associate Director, LEAD Scholars Program

LEAD – Leadership Excellence and Academic Development – The LEAD Scholars Program is a four-year program for first generation college students (students whose parents did not attend college) focused on academics, community engagement, and service. The program begins the week before the first year to ensure students’ smooth transition from high school to college and continues through the senior year, connecting students with leadership opportunities, internships, and other resources. The program provides an integrated, collaborative, and strategic approach to academic support and retention services for first-generation students.

Working with the LEAD Scholars Program Director, the Associate Director of the LEAD Scholars Program will recruit first-generation students admitted to Santa Clara University for participation in the LEAD Scholars Program; develop, facilitate, and assess curriculum, events, and programs for LEAD Scholars, especially LEAD Week programs and first-year courses for LEAD Scholars; select, train, and supervise student staff who assist with LEAD Week; advise LEAD Scholars during summer orientation and throughout the academic year; teach one or more sections of LEAD first-year seminars, LEAD 10 and 110 (Difficult Dialogues), and capstone courses for LEAD Scholars; and schedule other classes for LEAD Scholars.


I. ESSENTIAL RESPONSIBILITIES

A. Coordinate administration of the LEAD Scholars Program (20%)

1. Manage the budget

2. Manage the web site 

3. Provide information about the program for other campus units and prospective students and their families 

4. Work with the Program Director and staff in Admission and Enrollment Services to manage the process of recruiting and selecting first-generation freshmen and transfer students for the program 

5. Identify, collect, and analyze data related to the success of the program

6. Provide regular reports on retention and achievement of LEAD Scholars

7. Provide regular reports on curriculum and programs

B. Curriculum and Programs: Summer Orientation, LEAD Week, and academic year courses and co-curricular programs (50%)

1. Collaborate with the Program Director to select faculty and schedule LEAD seminars, Critical Thinking & Writing sequences, and other courses as needed during LEAD Week and/or the academic year 

2. Teach LEAD seminars as needed

3. Collaborate with the Program Director to develop supplemental programming for LEAD Scholars during Summer Orientation and the academic year 

4. Provide leadership for other LEAD instructors on curriculum, pedagogy, and instructional technologies 

5. Hire, train, and supervise student staff

6. Develop and deliver or manage delivery of workshops, programs, and other resources on college success, including group mentoring sessions, large group social activities, and other programs for LEAD Week and during the academic year 

7. Participate in national conversations relevant to first-generation college students.

C. Student Support/Mentoring/Advocacy (30%)

1. Collaborate with the Program Director to select faculty and/or staff to assist with advising during Summer Orientation 

2. Provide supplemental advising for LEAD Scholars who are struggling academically, financially, or emotionally

3. Convene and supervise the LEAD Advisory Council

4. Manage the LEAD Commons resources

5. Collaborate with staff in the Drahmann Center, Office of Student Life, and other offices to make sure LEAD Scholars are aware of resources available for all students.

Provides Work Direction

This position does not provide work direction to staff. There may be certain times of year that the Associate Director will supervise and/or provide work direction for up to 24 student employees.

Qualifications

• Familiarity with and commitment to the mission, goals and vision of Jesuit education, and of Santa Clara University in particular, preferred. 

• Creativity, flexibility, and self-motivation.

Knowledge

• Comprehensive knowledge and background in topics related to first- generation students and higher education

• Knowledge of and experience with pedagogies related to first-generation students and diversity in higher education, including instructional technologies

• Knowledge and understanding of student information systems in a university setting (PeopleSoft experience preferred).

Skills

• Excellent time management, organization, and ability to see assigned tasks through to completion. Skill and effectiveness in managing multiple projects concurrently, with several projects in various stages of completion. 

• Excellent interpersonal skills, including effective oral and written communications with the campus community, internal customers, and team members to develop working relationships, secure and/or provide information, identify and resolve problems, and develop solutions to accomplish organizational goals. 

• Proven skill in collecting, analyzing, and presenting data related to student success.

Abilities

• Ability to handle confidential information appropriately according to state and federal laws, as well as campus procedures.


• M.A. required; Ph.D preferred.

• Three to five years of increasingly responsible advising, teaching and leadership experience in a post-secondary institution.

• Two to three years of experience supervising student staff and directing and leading teams.


Hiring Range: $60,992 - $70,884 per year

Special Instructions to Applicants: The start date for this position is July 1, 2014.

Applicants should provide the following:

1. A letter of application that includes a statement of the applicant’s interest in a program that supports first-generation students in a Jesuit setting.

2. A resume which clearly demonstrates the candidate’s compatibility with the responsibilities and qualifications for the position.

3. The names, addresses, and phone numbers of three professional references. At least one reference should be a direct supervisor.

4. Candidates selected for an interview will be asked to provide a writing sample.

To view the full job posting and apply for this position, go to http://apptrkr.com/455073.


Website: Office of Undergrad Studies
Contact Information:

About Santa Clara University: Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world. 

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



Santa Clara University: Santa Clara University: Benefits Specialist I

This position serves as support for daily interactions and transactions with faculty, staff, and vendors/providers regarding benefits program features, eligibility, plan enrollment, status changes, claims processing, review, assistance and troubleshooting. This position requires a high level of customer service during all communications and encounters with employees and visitors. It supports the Department of Human Resources in its commitment to serve the students, faculty, and staff of Santa Clara University in their individual and collective efforts to fulfill the University’s mission, as well as their own potential. This is a regular, full-time, non-exempt position.


Essential Duties and Responsibilities

1. Provide Service and Administrative Support to Benefits

• Answer general and routine questions from faculty and staff concerning benefit-related issues.

• Assist with Managing the benefits open enrollment process

• Process new hire paperwork, including benefits enrollments and separations; and open enrollment/ life changes through Automated Enrollment System.

• COBRA notifications to third party 

vendor for generation of COBRA notifications.

• Setup, update and maintain manual and electronic benefit plan records and 

changes for all eligible employees.

• Ensure all additions, changes and terminations of enrollment information that is 

entered in all benefit management systems are audited for accuracy, in a 

timely manner. Assist participants in reviewing on-line data.

• Maintain benefit supplies and update materials.

• Assist in reconciliation of benefit accounts, between HR and GL, and HR and

vendor listings.

• Responsible for billing and paying activities, including reconciliation of benefit accounts between HR and GL, and HR and vendor listings.

• Prepare and initiate wire transfers, including notifying the appropriate Finance representative, for the participant’s deferrals to the 401(a), 403(b), H.S.A., and Flex Care plans.

2. Worker’s Compensation Administration

• Serve as support and backup to Benefits Specialist II on worker’s compensation claims.

• Assist employees and supervisors regarding worker’s compensation process.

• Assist with worker’s compensation process and filings.

• Assist in performing timely, accurate and compliant processing of industrial disability leaves.

3. Faculty and Staff Leave Processing

• Serve as support and backup to Benefits Specialist II to assist faculty, staff, supervisors, and department chairs regarding leave process.

• Perform timely, accurate and compliant processing of all faculty and staff leaves. 

• Handle any system related processing of leaves.

4. Account Reconciliation

• Responsible for the monthly reconciliation of the benefit accounts.

• Assist on an as needed basis with the Worker’s Compensation and the University’s annual audits as they relate to the Human Resources functions.

5. Contribute to HR Outreach and Communications

• Assist with answering telephone calls and responding to inquiries regarding the Department of Human Resources policies and procedures.

• Assist in planning Benefit and Retirement related workshops

• Assist with mass mailings, report preparations(s), employment/benefit packages.

• Demonstrate continuous effort to improve operations, decrease turnaround times, 

• Streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

6. Perform Other HR Related Duties

• Perform benefits related systems testing as determined by the Manager of Benefits and the schedule of patches, tax updates and functional upgrades.

• Perform benefits related data and system audits

• Participate in the University community via committees, projects, and events.

• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

• May be required to occasionally travel to outside customers, venders or job fairs.

• Assist in the review of HR department policies, procedures, and systems with a goal of improving service, functionality and efficiency.

• Perform other duties and projects as needed or assigned to fulfill the goals of the HR department.

7. Perform Other Duties as Assigned


Provides Work Direction

In charge of Benefits filing to ensure all the documents are filed, need work with student workers.


Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.


Knowledge

• PC proficiency required. MS office highly desired.

• Knowledge of HRIS systems desired, PeopleSoft preferred.

• Commitment to understand and support Santa Clara University’s distinctive Jesuit educational vision and willingness to model institutional values of competence, conscience and compassion, in pursuit of its mission and goals.


Skills

• Demonstrated proficiency in business math and writing.

• Excellent communication, organization, and time management skills, including attention to detail.


Abilities

• Ability to maintain high levels of customer service and data input accuracy in an extremely busy and often interrupted environment.

• Ability to comprehend and interpret benefit information as it applies to the daily operation of the benefits department

• Ability to handle confidential information with sensitivity and discretion.

• Ability to exercise professional and courteous demeanor in responding to the public, including commitment to customer service, both internal and external to the department.


Education and/or Experience

• Equivalent to an AA degree 

• Minimum of three to five years of full-time work experience in Human Resources

Preferred: 

• Bachelor’s preferred. 

• Experience in higher education preferred.

Required:

• Minimum of 2 years Benefits administration experience required.


Hiring Range: $22.42/hr - $25.88/hr

Open Until Filled: Yes

To view the full job posting and apply for this position, go to http://apptrkr.com/455850.


Website: HR - Administration
Contact Information:

About Santa Clara University: Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world. 

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



Santa Clara University: Santa Clara University: Donor Relations Writer

The Development Office of University Relations seeks outstanding candidates for the position of donor relations writer. In preparation for the University’s next campaign, we are strategically positioning resources to expand the stewardship of donor gifts and provide donors with compelling, creative narratives and digital content which reflect the impact of their philanthropy and foster trust and continued support of Santa Clara University’s (SCU) strategic initiatives. This position reports to the director of donor relations in the Office of Development.

University Relations upholds and builds SCU’s excellence and character by strengthening relations with alumni, parents, and friends of the University, raising public awareness, and increasing private philanthropy, which supports the University’s growth and reputation. University Relations provides the overall direction for the campus’ fundraising, government relations, alumni relations, and marketing and communications efforts.

The donor relations department helps nurture lasting relationships between the University and those who support the institution with private gifts. An active advocate for donor interests, donor relations promotes shared responsibility and accountability through timely and motivating acknowledgement, stewardship, recognition and donor engagement practices and policies across the campus and the donor giving spectrum.

The donor relations writer is responsible for researching and developing narratives that communicate the impact of a donor’s philanthropy, including stewardship reports and other written and digital materials. The ideal candidate will be a key collaborator who will work across the organization building and managing relationships and systems which facilitate content collection. He/she is inquisitive and articulate with strong storytelling experience, and can translate general information about the use of donor gifts into persuasive content.


Job Responsibilities

• Write, edit, and manage the creation of compelling collateral for donor cultivation and stewardship, ensuring that donors receive professional and timely information regarding the impact of their philanthropy.

• Develop, implement and regularly evaluate processes for effectively and efficiently collecting and presenting impact information from University collaborators, including administrators, faculty, staff, fundraisers, and the Office of Marketing and Communications. Utilize strong interpersonal skills to manage collaborator and client expectations. 

• Develop and implement new storytelling strategies that utilize digital content.

• Edit and proof final donor relations materials, ensuring that the best editorial standards are met. Stay abreast of best practices in communications and updates to the University style guide.

• Contribute to a culture of high performance, excellence and quality.

Representative Duties

• Manage the development of the University’s annual Endowment Report and create inspired, ancillary gift impact content for donors.

• Research and write personalized impact reports for principal gift level donors.

• Research and write tailored impact reports for select corporate and foundation donors.

• Work collaboratively with University stakeholders to develop and implement new capital gift reporting and expendable gift reporting formats for University donors.

• Work collaboratively with University stakeholders to develop impact collateral for annual giving and Reunion donors.

• Research, develop, and implement new strategies for telling gift impact stories through digital content.

• Perform other work-related duties as assigned.

1. Recommends initiatives and implements changes to improve quality and services.

2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices. 

3. Maintains contact with customers and solicits feedback for improved services.

4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.

5. Researches and develops resources that create timely and efficient workflow. 

6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions. 

7. Prepares and submits reports as requested and required.

8. Develops and implements guidelines to support the functions of the unit.


Provides Work Direction

• Does not provide work direction

• Receives work direction from the Director of Donor Relations


Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.


Knowledge

• Excellent computer skills; proficiency in using advanced functions of word processing, Excel spreadsheets, and web resources. Ability to use databases and conduct research.

• Strong working knowledge and understanding of fundraising and donor relations concepts, principles, procedures and techniques.

• Understanding and appreciation of the vision and values of a Jesuit Catholic educational mission.

• Demonstrate a genuine appetite to contribute to a collaborative and professional team environment with a positive attitude, sense of humor and flexibility.


Skills

• Must be goal-oriented and a self-motivated individual who can demonstrate accountability, initiative, creativity and focus in a rapidly changing and intellectually stimulating environment.

• Exceptional verbal, writing, research, and editorial skills, preferably demonstrated in an academic setting; ability to synthesize information and compose clear and creative prose that motivates target constituencies. 

• Demonstrated interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and/or expectations. 

• Excellent computer skills; proficiency in using advanced functions of word processing,


Abilities

• Strong storytelling experience and the ability to create thoughtful and engaging content.

• Interest in or experience with digital content formats.

• Demonstrated ability to manage time and work load to multitask and achieve goals in a deadline driven environment while maintaining a strong attention to detail.

• Ability to motivate, build long-term relationships with and gain the respect of internal and external clients. 

• Exceptional verbal, writing, research, and editorial skills, preferably demonstrated in an academic setting; ability to synthesize information and compose clear and creative prose that motivates target constituencies. 

• Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material.

• Portfolio of creative writing samples required.


Education and/or Experience

• Bachelor’s degree in English, journalism or a related field. A Master’s degree is desirable.

• Minimum of five years professional writing experience in institutional development and alumni relations, or a related field such as journalism, communications, marketing, or public relations is necessary.


Hiring Range: $25.66/hr - $29.71/hr

Open Until Filled: Yes

To view the full job posting and apply for this position, go to http://apptrkr.com/454548.


Website: Development: Individual Giving
Contact Information:

About Santa Clara University: Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world. 

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



Santa Clara University: Santa Clara University: Program Director, Impact Capital

Reporting to the Director of Impact Capital, the Program Director, Impact Capital position in the Center for Science, Technology, and Society leads examination of tools, processes and market mechanisms that are critical to creating investment vehicles for social enterprise. Responsibilities include grant solicitation and management, education programs on finance and investment for social entrepreneurs, research into potential funding vehicles, and providing thought leadership in the broader impact capital community.


ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Grant Research and Project Management (time%)

• Define, implement and monitor impact investment programs as required by the Center’s existing and future grants related to financing options for social entrepreneurs , including the Argidius grant. Ensure that funds are spent in accordance with grant requirements. Write grant reports. 

• Work with Center management and the SCU Development Office to identify potential sources of grant support for Impact Capital research.

• Develop specific funding proposals, including program narrative and budget; submit at least four funding proposals per year.

• Recruit, hire and manage students employees to support grant-related activities.

2. Education Programs on Impact Investing (time%)

• Develop educational materials for GSBI participants to help them understand available financing options.

• Maintain a reference library of impact investing research reports and statistics.

• Make presentations that describe impact capital initiatives and research findings to potential investors, Silicon Valley executives, and other interested audiences.

3. Practical Research on Impact Investing (Time %)

• Advise individual GSBI participants and alumni on appropriate financing strategies. Facilitate connections between investors, social enterprises, and in-country organizations. On behalf of these social enterprises consult with lawyers to develop financial securities documents for specific investment opportunities. 

• Work with Center management and staff to identify new areas for research on financing options for social enterprises. 

• Develop a research plan for the most promising areas; manage the development of all research content and deliverables for Impact Capital projects. 

• As appropriate recruit and supervise student teams to conduct research on relevant topics. Develop a clear project plan for each student research project, and monitor progress against plan . Ensure that student research and reports are accurate and of high quality.

• Work with Center marketing staff and OMC (Office of Marketing Communications) to share research results via hard copy and electronic publications, web postings, blogs, and speaking engagements at conference.

4. Thought Leadership in the Impact Capital Community (Time %)

• Establish the Center’s thought leadership through participation in and speaking engagements at conferences and seminars on impact capital and impact investing.

• Assist Center management in maintaining strong relationship with the Aspen Network of Development Entrepreneurs (ANDE) [are there others we should list explicitly] and other key players in the impact investment community.

• Collaborate with Center and University staff and with relevant outside organizations to increase the visibility and reach of the Center’s impact investment programs.

PROVIDES WORK DIRECTION

Provides work direction to student employees. Works cooperatively with other Center staff, especially the GSBI and Marketing teams.

RECEIVES WORK DIRECTION FROM

Receives work direction from the Director of Impact Capital.


Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred. This position requires the ability to effectively establish and maintain cooperative working relationships within a fast-paced diverse multicultural environment.


Knowledge

• Understanding of and support for the principles of Jesuit education 

• Customer focus


Skills

• Excellent organizational skills and follow-through

• Excellent interpersonal and communications skills, including strong writing skills


Abilities

• Ability to work effectively with members of the venture capital community, foundations, and other outside business networks

• Ability to handle multiple projects, set priorities, meet deadlines, and maintain a high level of performance in a fast-paced multicultural environment


Education and/or Experience 

• Bachelor’s degree required; Master’s degree in Finance or Business Administration preferred

• At least 10 years foundation, investment banking, or private equity experience 

• A minimum of five years progressively responsible research experience, including experience in financial analysis and management

Preferred: 

• Experience with social enterprise and/or impact investing preferable

• Experience working in the developing world a plus


Hiring Range: $53,382 per year

Open Until Filled: No

Special Instructions to Applicants: This position is fixed-term with the possibility of extension or conversion to regular status dependent on funding and/or business need.

To view the full job posting and apply for this position, go to http://apptrkr.com/454837.


Website: Center for Science, Technology, and Society
Contact Information:

About Santa Clara University: Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world. 

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



Santa Clara University: Archives Processing Assistant


Archives Processing Assistant

Santa Clara University



This position processes manuscripts, personal papers, and other archival collections to enhance their accessibility to the patron community, ensure their long-term availability to scholars, and provide context for understanding the collections in research and instructional environments.

Department
University Library

Essential Duties and Responsibilities
1. Archival processing
•Processes archives collections, including arrangement, description, and the creation of MARC and EAD records for inclusion in local, regional, and national databases
?Creates basic content lists and/or detailed collection inventories
?Creates and enhances collection-level records for inclusion in the library catalog(s)
?Converts paper finding aids to electronic formats, including updating the standards of information to comply with current trends in archives access
?Enhances existing finding aids
?Drafting new finding aids for collections not yet represented
?Uses archival software (currently Archivists Toolkit) to encode finding aids in Encoded Archival Description
?Working with Archives & Special Collections staff, researches items in our collections for cataloging and inclusion in the Online Archive of California
?Follows “More Product, Less Process” archival processing methodology as well as recognized professional standards
•Organizes the physical materials in archival collections, including rare and special books, manuscripts, ephemera, photographs, maps, media, fine art, and university archival records
•Evaluates collections and identifies materials that are candidates for preservation and conservation work
•Monitors storage conditions
2. Student supervision
•May train and coordinate students and interns in processing records to archival standards
3. Public service
•Working under the direction of the Head of Archives & Special Collections or their designee, may provide reference and/or instruction assistance in support of the academic and research uses of the collections
4. Other duties as assigned.

Provides Work Direction
May train and coordinate students and interns in processing records to archival standards.

Qualifications
•Familiarity with Microsoft Office products
•An understanding of how patrons search for information and how that might inform the creation of high-quality finding aids
•Demonstrated understanding of Archivists Toolkit, Encoded Archival Description (EAD), and/or Describing Archives: A Content Standard (DACS)

Knowledge
•Demonstrated understanding of Archivists Toolkit, Encoded Archival Description (EAD), and/or Describing Archives: A Content Standard (DACS)
•Archival processing

Skills
•Familiarity with Microsoft Office products
•Organize the physical materials in archival collections
•Evaluate collections
•Monitors storage conditions
•Student supervision
•Public service

Abilities
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with internal and external customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
6. Develops and implements guidelines to support the functions of the unit.

Education and/or Experience
•Bachelor’s degree
•At least two years working in a library or archives setting, including at least one year of relevant experience working with archival or rare materials; or equivalent coursework in archival theory and practice (i.e. coursework toward a master’s degree)

Hiring Range
$19.65 - $22.60 Per Hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: University Library
Contact Information:



Santa Clara University: Area Coordinator


Area Coordinator

Santa Clara University



Reporting to the Director of Residence Life, the Area Coordinator serves in a collaborative role with Residence Life staff in overall program development and works collaboratively with the Residence Life professional staff, Housing central staff, the Office of Student Life, along with other campus colleagues to further develop and strengthen the residential program. This position has primary oversight of the University Villas, a townhouse complex, and will have responsibility to facilitate and support the development of the community serving junior and senior residents by creating an environment that allows for the academic, social, and spiritual growth of each student.
Due to the live-in nature and high visibility of the position, it is essential that the Area Coordinator model the values of a Jesuit, Catholic university and demonstrate the Department of Residence Life’s commitment to the mission of Santa Clara University.
Position is a full-time, 12 month, three year fixed term position ending June 30, 2017 and requires flexibility of work hours, including work performed on weekends and evenings.

Department
Residential Learning Communities

Essential Duties and Responsibilities
Community Development
1. Actively and collaboratively lead to create an environment which promotes citizenship, respect, growth, compassion and inclusive excellence among residents and staff.
2. Work in collaboration with the Resident Minister to promote the spiritual growth of students and support small group and programming initiatives.
3. Work collaboratively with other University departments to provide residents with opportunities to enhance academic excellence, explore spiritual development, and support general student wellness.
4. Oversee the development and coordination of community programming, publications/newsletters and the budgets related to these functions.
5. Serve as an advisor and resource for individual residents through personal consultation and conflict resolution.
6. Maintain a positive presence within the community by being visible and accessible to residents, by modeling responsible behavior, personal integrity, and commitment to Jesuit philosophy of educating of the whole person.
7. Educate residents about University emergency protocol and procedures.
Student Safety/Welfare and Adjudication
1. Serve as a University Judicial Hearing Officer and adjudicate student conduct violations in conjunction with the Office of Student Life.
2. Communicate, administer and evaluate policies related to student life within the University which protect and ensure the general welfare of students.
3. Consult with students, staff, faculty, administrators, parents and outside agencies as appropriate regarding student welfare issues.
4. Exercise good judgment and ethical decision making, uphold University policies procedures and standards, and initiate disciplinary procedures when appropriate.
5. Effectively respond to and manage emergency and/or crisis situations via participation in campus-wide duty coverage, which requires evening and weekend availability, in addition to overseeing safety and duty procedures for the University Villas community.
Housing Duties and Responsibilities
1. Coordinate and supervise all Housing administrative processes for the University Villas community, including room changes, occupancy reports, following up on maintenance and facility needs, and completion of damage billing paperwork.
2. Participate and assist with oversight of safety and evacuation drills and procedures.
3. Assist Housing staff with University Villas room selection process. Provide training and supervision to desk staff on lock out and encoding procedures.
Residence Life Centralized Duties and Responsibilities
Serve as primary lead for the following areas:
1. Serve as the primary advisor to the Residential Learning Community Association (RLCA).
2. Manage and lead the campus wide service desk program including coordinating staff selection, training, evaluation and the management of student employment administrative processes.
3. In partnership with the RLC Program, Housing Office and Undergraduate Admissions, coordinate and plan for Open House and Preview Weekend programs, including planning committee involvement and coordination of information sessions and building tours.
4. Serve on University and Division committees as assigned.
5. Complete other projects and tasks as assigned.

Provides Work Direction
Staff Supervision and Development
1. Coordinate selection, training, evaluation and supervision of the University Villas staff, including Assistant Area Coordinators, Neighborhood Representatives and Desk Receptionists.
2. Foster staff unity and teamwork, motivate student staff and empower them to promote student growth and development.

Qualifications
Because of Santa Clara University’s commitment to Inclusive Excellence, it is vital that all candidates seeking employment not only be committed to, but also demonstrate skills, knowledge and awareness to serve the unique needs of our diverse campus community.

Knowledge
1. Extensive knowledge and experience in developing professional development and training programs and exercises for paraprofessional staff members.
2. Comprehension and appreciation of the Jesuit mission of the University.
3. An understanding of major developmental issues of students at a highly selective, multicultural, residential university.

Skills
1. Strong interpersonal skills. Demonstrated ability to communicate effectively in both written and verbal form with a variety of people including students, faculty, staff, parents, etc.

Abilities
1. Requires a high tolerance for ambiguity and extensive consultation to build consensus and to earn student, faculty and administrative support.
2. Demonstrated ability to analyze and solve difficult problems, and make well-reasoned and principled decisions on a variety of issues and situations.
3. Ability to resolve conflicts utilizing counseling and arbitration skills.

Education and/or Experience
1. Master’s degree plus one to two years full time professional residential staff experience. Knowledge of residence life best practices and programs essential.
2. Experience supervising others in a complex and dynamic environment.
3. Experience adjudicating policy violations and an understanding of judicial philosophy.
4. Experience working with housing assignments and facility related issues, including room changes, maintenance requests and administrative paperwork needed to manage various processes.
5. Experience advising volunteer student groups.
6. Experience working with multiple building types and upper-class housing.
7. Experience supervising graduate students.
8. Professional residential staff experience working with upper-class and graduate students.

Hiring Range
$46,631 - $53,839 per year

Open Until Filled
Yes

Special Instructions to Applicants
Review of applications will begin immediately and will continue until the position is filled.
For additional information regarding working in Residence Life, please refer to http://scu.edu/residencelife/professional.cfm



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Residential Learning Communities
Contact Information:



Santa Clara University: Cataloging Specialist


Cataloging Specialist

Santa Clara University



This position performs customized cataloging for library materials, works with the Cataloging Librarian to maintain the integrity and serviceability of the library catalog, and may perform original cataloging.

Department
University Library

Essential Duties and Responsibilities
1. Cataloging
•Cataloging of all monographic books, including rush and course reserve materials as well as government documents and e-books:
?Analyzes, improves, and expands pre-existing bibliographic data in the bibliographic utility (OCLC) database to assure that these records will fully and accurately represent the SCU’s library materials in both the utility and the SCU catalog(s)
?Determines and edits access points to conform with local cataloging policies; classifies or reclassifies items as necessary
?Assures that the records will be accessible through a variety of search techniques
?Electronically transfers edited bibliographic records into the library catalog(s)
?Working under the direction of the Cataloging Librarian, creates new bibliographic data to reflect library materials not already in the bibliographic utility.
?Brief record original cataloging of graduate theses; prepare print theses for bindery by Technical Services Assistant
?Brief record original cataloging of undergraduate design theses and projects
•Cataloging of non-book formats according to existing skills: serials, video, audio, printed music, cartographic formats
•Leverages Internet cataloging resources as reference materials and also for professional development purposes.
•Provides bibliographic clarification and problem solving to colleagues; helps formulate cataloging policy.
2. Database maintenance

•Works on database maintenance projects as assigned, such as reclassifying materials, changing locations or call numbers, processing withdrawals, or correcting and enhancing pre-existing records in the library catalog(s)
•At the discretion of the Cataloging Librarian, may load authority data and/or address data discrepancies identified when new data is loaded
3. Other duties as assigned.

Provides Work Direction
N/A

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
•Demonstrated knowledge of MARC (Machine Readable Cataloging) and AACR2 (Anglo-American Cataloging Rules, 2nd ed.)
•Demonstrated knowledge of the Library of Congress system of classification
•Knowledge of academic libraries and how cataloging fits into the mission of higher education
•An understanding of how patrons search for information and how that might inform the creation of high-quality cataloging data
•Demonstrated aptitude for providing subject analysis and/or performing original cataloging
•Demonstrated aptitude for cataloging non-monographic formats (especially serials and video formats) and/or advanced copy cataloging areas such as government documents

Knowledge
•Knowledge of academic libraries and how cataloging fits into the mission of higher education
•An understanding of how patrons search for information and how that might inform the creation of high-quality cataloging data
•Demonstrated aptitude for providing subject analysis and/or performing original cataloging
•Demonstrated aptitude for cataloging non-monographic formats (especially serials and video formats) and/or advanced copy cataloging areas such as government documents

Skills
1. Cataloging
2. Database maintenance
3. Demonstrated knowledge of MARC (Machine Readable Cataloging) and AACR2 (Anglo-American Cataloging Rules, 2nd ed.)
4. Demonstrated knowledge of the Library of Congress system of classification

Abilities
1. Recommends initiatives and implements changes to improve quality and services.
2. Maintains contact with internal customers and solicits feedback for improved services.
3. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
4. Researches and develops resources that create timely and efficient workflow.
5. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
6. Develops and implements guidelines to support the functions of the unit.

Education and/or Experience
•Bachelor’s degree
•Three years or more experience using a bibliographic utility like OCLC and integrated library systems (such as Millennium or Sierra), including functions such as authority control and batch loading and batch updating of records

Hiring Range
$22.42 - $25.88 Per Hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: University Library
Contact Information:



Santa Clara University: Digital Initiatives Assistant


Digital Initiatives Assistant

Santa Clara University



This position provides imaging services for rare and unique physical collections as well as individual items for which digital surrogates are wanted; creates metadata for those digital surrogates; manages digital collections in one or more platforms; and may conduct outreach activities to increase patron participation in and use of digital collections.

Department
University Library

Essential Duties and Responsibilities
1. Imaging Services
•Uses in-house equipment to create digital surrogates of collections and individual items identified for digital conversion; may train student employees and interns to do same
?Provides technical expertise in all areas of the production process: image capture, image manipulation, image processing, quality assurance and image delivery
•Exercises appropriate awareness of preservation best practices when handling rare or valuable collections; identifies materials requiring special handling
•Assists other staff in Archives & Special Collections in preparing collections to be sent for off-site digital processing
•Assists the Digital Initiatives Librarian in updating existing procedures and devising new procedures to improve efficiency, increase output, and digitize a broader spectrum of materials
•Maintains the equipment and software, troubleshoots minor problems, coordinates with the appropriate individuals when repairs are needed, and makes recommendations to the Digital Initiatives Librarian on software and hardware purchases
2. Metadata Creation
•Annotates administrative metadata for digital collections created in-house
•Under the direction of the Cataloging Librarian, may create or edit descriptive metadata for digital collections
3. Managing Digital Collections
•Uses one or more platforms to manage digital collections, including loading of images and/or metadata to create collections or online exhibits
4. Outreach Activities
•Responds to requests from patrons and other campus entities for digitization services
•May assist other staff in Archives & Special Collections in identifying digital collections to be used in online exhibits, etc.
•Working with the Digital Initiatives Librarian, may work directly with departments or individual faculty and/or students to solicit and encourage participation in the Institutional Repository
•Working with the Digital Initiatives Librarian, may identify obstacles to participation that could be removed or mediated to encourage participation in the Institutional Repository; may remove or mediate those obstacles
5. Other duties as assigned.

Provides Work Direction
May manage student workers.

Qualifications

Demonstrated proficiency using photo-editing software (such as Photoshop), preferably using Photoshop for imaging tasks in a production environment.

Demonstrated experience in operating digital SLR cameras and a variety of scanners (flatbed, overhead, sheet-fed etc.)

Ability to quickly and independently learn how to operate new software and hardware in a Windows OS environment.

Ability to quickly and accurately adjust color, density, contrast and saturation for digital images.

Ability to work within complex workflows and manage simultaneous imaging projects and/or tasks.

Ability to maintain high level of quality and productivity.

Excellent organizational skills and the ability to work accurately and with close attention to detail.

Ability to take initiative, solve problems and prioritize work effectively to meet deadlines.

Knowledge
•Demonstrated proficiency using photo-editing software (such as Photoshop), preferably using Photoshop for imaging tasks in a production environment.
•Demonstrated experience in operating digital SLR cameras and a variety of scanners (flatbed, overhead, sheet-fed etc.)
•Ability to quickly and accurately adjust color, density, contrast and saturation for digital images.
•Ability to work within complex workflows and manage simultaneous imaging projects and/or tasks.
•Ability to maintain high level of quality and productivity.
•Excellent organizational skills and the ability to work accurately and with close attention to detail.
•Ability to take initiative, solve problems and prioritize work effectively to meet deadlines.

Skills
•Create digital surrogates of collections and individual items identified for digital conversion
-Technical expertise in all areas of the production process
•Exercises appropriate awareness of preservation best practices when handling rare or valuable collections
•Assist other staff in Archives & Special Collections in preparing collections to be sent for off-site digital processing
•Assist the Digital Initiatives Librarian in updating existing procedures and devising new procedures to improve efficiency
•Maintain the equipment and software, troubleshoots minor problems
•Annotates administrative metadata for digital collections created in-house
•Under the direction of the Cataloging Librarian, may create or edit descriptive metadata for digital collections
•Uses one or more platforms to manage digital collections
•Respond to requests from patrons and other campus entities for digitization services
•Working with the Digital Initiatives Librarian, may work directly with departments or individual faculty and/or students to solicit and encourage participation in the Institutional Repository
•Working with the Digital Initiatives Librarian, may identify obstacles to participation that could be removed or mediated to encourage participation in the Institutional Repository; may remove or mediate those obstacles

Abilities
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with internal customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
6. Develops and implements guidelines to support the functions of the unit.

Education and/or Experience
•Bachelor’s degree
•One year work experience working in digital imaging technologies

Hiring Range
$19.65 - $22.60 Per Hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: University Library
Contact Information:



Santa Clara University: Electronic Resources Assistant


Electronic Resources Assistant

Santa Clara University



This position provides database maintenance activities for a variety of database and electronic journal resources to facilitate patron discovery and ensure consistent patron access of these resources; and takes a leadership role in the batch-loading of data from multiple sources into the catalog.

Department
University Library

Essential Duties and Responsibilities
1. Database maintenance for electronic resources
•Assists in maintaining and updating links to electronic serials, databases, and ebooks in the library catalog.
•Working under the direction of the Electronic Resources Librarian, loads journal holdings coverage data into library catalog.
•Updates holdings with database vendors.
•Updates SerialsSolutions tracking of databases and individual e-journal titles
2. Resolving access issues
•Troubleshoots, resolves, and escalates on- and off-campus access problems connecting to electronic serials, databases, and ebooks.
•Problem resolution for e-resource access challenges identified by users, ILL, etc.
•Searches online resources (e.g. EBSCONet, SWETSWise, SerialsSolutions KnowledgeBase) for information and problem resolution
3. Batch loading of records
•Takes the lead on batch loading of records from various sources; this may include electronic books, electronic journals, databases, microform sets, and/or government documents
•Working with the Library Systems Manager, maintains and updates Load Profile Tables to ensure loading and exporting of library data and records of all types is accurate and optimizes system configuration options
4. Other duties as assigned.

Provides Work Direction
N/A

Qualifications
•A strong working knowledge of how component parts of electronic access work together, including patron identity verification, proxy servers, and database aggregators
•At least one year of experience and aptitude for troubleshooting electronic access issues, including an ability to explain to other library employees how to conduct simple troubleshooting themselves

Knowledge
•Strong working knowledge of how component parts of electronic access work together, including patron identity verification, proxy servers, and database aggregators
•At least one year of experience and aptitude for troubleshooting electronic access issues, including an ability to explain to other library employees how to conduct simple troubleshooting themselves

Skills
1. Database maintenance for electronic resources
2. Resolve access issues
3. Batch loading of records
4. Experience maintaining records in an Integrated Library System (ILS)

Abilities
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with both internal and external customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Develops and implements guidelines to support the functions of the unit.

Education and/or Experience
•Bachelor’s degree
•At least one year of experience maintaining records in an Integrated Library System (ILS), preferably records for electronic journals and/or electronic resources

Hiring Range
$19.65 - $22.60 Per Hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: University Library
Contact Information:



Santa Clara University: Technical Services Assistant


Technical Services Assistant

Santa Clara University



This position assists in maintaining the library’s serials and government documents collections; may assist faculty, staff, students, and community patrons with those collections; and supervises and trains student assistants.

Department
University Library

Essential Duties and Responsibilities
1. Serials processing
•Identify new titles and title changes as they are received; assist the Electronic Resources (ER) Librarian and/or Cataloging Librarian in maintaining serials records in the library catalog(s)
•Claim periodical issues not received for selected, at-risk titles
•Work with bindery for materials we continue to bind: selected, at-risk periodicals; theses; selected government docs
•Process/route opened mail that students cannot process
2. Student supervision
•Supervise and train students in the daily processing of serial issues including barcoding and marking.
•Manage student employees for all of Technical Services, which includes working with all Technical Services Staff to meet their student assistant needs
3. Government documents processing
•Receive new government documents in print formats and create item records
•Identify new titles and title and Superintendent of Documents (SuDoc) number changes as materials are received
•Assist Access Services with locating and shelving government documents
•Assist Government Documents Librarian with withdrawals processing
4. Other duties as assigned.

Provides Work Direction
Multiple student employees working on disparate technical services tasks.

Qualifications
•Strong attention to detail
•An ability to balance competing priorities
•Some understanding of cataloging and/or MARC (Machine Readable Cataloging) records
•Demonstrated aptitude for working in a technical services role and/or in an academic library
•Demonstrated aptitude for managing and inspiring part-time employees to achieve their personal best
•Demonstrated experience at workflow optimization

Knowledge
•Strong attention to detail
•Demonstrated aptitude for working in a technical services role and/or in an academic library
•Demonstrated aptitude for managing and inspiring part-time employees to achieve their personal best

Skills
1. Serials processing
2. Student supervision
3. Government documents processing
4. Some understanding of cataloging and/or MARC (Machine Readable Cataloging) records
5 Ability to balance competing priorities
6. Demonstrated experience at workflow optimization

Abilities
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with (internal) customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
6. Develops and implements guidelines to support the functions of the unit.

Education and/or Experience
•Bachelor’s Degree
•At least one year of experience working in a library

Hiring Range
$19.65 - $22.60 Per Hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: University Library
Contact Information:



Santa Clara University: Staff Psychologist


Staff Psychologist

Santa Clara University



The Staff Psychologist is a member of the Student Health and Counseling and Psychological Services (CAPS) team of psychologists, psychology trainees and psychiatrist. Together this team practices in the unique environment of college health and directly contributes to student success by delivering integrated mental healthcare to SCU students utilizing the services of the Cowell Center. The Staff Psychologist provides the highest quality of mental health services to students while supporting the vision of the University to make student learning a central goal by facilitating the psychological well-being of the student body.

Department
Counseling Center

Essential Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Patient Care:
• Conduct evaluation and brief therapy for students.
• Engage in crisis management; assessing, intervening and stabilizing clients.
• Conduct group therapy offering a group approach to working with a variety of therapeutic issues.
• Demonstrate knowledge and skills related to the differences in care requirements for adolescents and adults, including, but not limited to: growth and development, psychological and psychosocial needs.
• Provide health education related to promoting client self-care and psychological health.
• Daily manage and triage crisis/urgent cases
• Maintain confidentiality of all client, CAPS and Cowell Center information at all times.
• Electronically complete written intake assessments of students in a timely manner.
• Electronically complete written follow-up progress notes of students in a timely manner.
2. Consultation, Referral and Outreach Duties
• Utilize effective communication techniques with students, faculty, staff, parents, family members and concerned others to promote good, quality client care.
• Utilize effective communication techniques with community providers.
• Appropriately refer clients on-campus and to off-campus community providers.
• Appropriately document all consultations.
3. Outreach Duties
• Serve as a liaison to/partner with the residence hall community.
• Serve on university-wide committees as appropriate.
• Provide psycho-educational outreach programming to the campus community.
• Develop and direct outreach programs to the campus community
4. Supervisory and Training Duties
• Supervise and train advanced practicum trainees and pre-doctoral interns.
• Provide mental health training to Emergency Medical Technicians (EMTs).
5. Departmental Development
• Actively and collaboratively support the mission, goals, and initiatives of the Cowell Center.
• Observe all Cowell Center policies and procedures.
• Keep abreast of changes in psychological care that affect CAPS and the campus community.
• Conduct all work activities with respect for rights and wishes of clients, families, and co-workers.
• Attend scheduled staff meetings.
• Serve on departmental committees as appropriate.
• Maintain cooperative interactions with other clinical and support staff.
• Display a positive attitude within the Cowell Center and across departmental lines to contribute to staff morale and overall customer satisfaction.
• Participate in departmental performance improvement activities.
• Develop and foster relationship and trust with employees and the SCU Community.
• Work individually and as a team in a collegial, respectful, and professional manner.
• Demonstrate collaborative practice with team members utilizing conflict resolution and chain of command as necessary.
OTHER DUTIES AND RESPONSIBILTIES:
1. Collaborate and appropriately consult with psychiatrist and Student Health Services to provide care to students who need medical management of emotional problems.
2. Provide advice, consultation, and support in the development, implementation and evaluation of department wide policy.
3. Maintain membership in Professional Organizations as deemed appropriate.
4. Remain knowledgeable of best practices in the field of psychology and university counseling centers while staying abreast of the latest trends in the discipline of psychology.
5. Perform other work-related assignments as assigned and/or required.
Nothing in this position description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.

Provides Work Direction
This position does not provide work direction.

Qualifications
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
1. Commitment to understand and support Santa Clara University’s distinctive Jesuit tradition and educational vision and willingness to model institutional values of service to others, community, and diversity.
2. Commitment to understand, support, and model the values of a Jesuit, Catholic university as they relate to Counseling and Psychological Services.
3. Santa Clara University is committed to Inclusive Excellence, therefore, it is vital all candidates seeking employment be committed to and demonstrate skills, knowledge and awareness to serve the unique needs of our diverse campus community.

Knowledge
KNOWLEDGE:
1. Demonstrated ability to use technology in improving the delivery and evaluation of programs and services.
2. Demonstrated knowledge in the application of student development theories.
3. Demonstrated knowledge in addressing the needs of a diverse student population.

Skills
SKILLS:
1. Demonstrated presentation skills and ability to communicate effectively in both written and verbal form with a variety of people including students, faculty, staff, alumni, and parents.
2. Demonstrated skills in the application of student development theories

Abilities
ABILITIES:
1. Ability to establish professional relationships; interact effectively with diverse constituencies; and
maintain confidentiality when required.
3. Ability to work well both individually and as a part of a team in a collegial, respectful, and professional manner.
4. Ability to work independently with a wide variety of student psychological needs.

Education and/or Experience
EDUCATION AND/OR EXPERIENCE:
1. Doctorate degree (Ph.D., Psy.D., Ed.D.) in counseling or clinical psychology from an accredited program in psychology.
2. California licensed psychologist or licensed eligible.
3. Prior college or university counseling experience, preferred.
4. Prior experience addressing the needs of a diverse student population, preferred.
5. Two years post-degree experience with young adults, preferred.

Hiring Range
$25.66 - $29.71 per hour

Open Until Filled
Yes

Special Instructions to Applicants
This is a part-time (.5 FTE), part-year (10 months) position.



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Counseling Center
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University of San Francisco: Office Assistant VII, Development and Alumni Relations, School of Law


Office Assistant VII, Development and Alumni Relations, School of Law

University of San Francisco

Department: Law School

Job Type: Full-Time

Job Summary:

The University of San Francisco School of Law is seeking an individual with strong organizational abilities, excellent interpersonal skills and a committed work ethic to assist in enhancing the productivity, efficiency and responsiveness of the Office of Development and Alumni Relations at the School of Law. The successful candidate will have key responsibility for providing a welcoming presence to alumni, donors and guests. Under the general supervision of the Director of Development and Alumni Relations at the School of Law, the position provides full-time administrative support services in the areas of database management, financial tracking, file maintenance, event support and gift acknowledgement of donations.

Job Responsibilities:

Administration

• Manage the daily operations of the office including main phone line, fax, printer, stationery, office supplies. Establishes and maintains systems for alumni list requests/RSVP lists, publication inventories and fulfillment, event calendars, and event and vendor files. Administers vendor payment process (purchase orders/check requests.), processes gifts in coordination with University’s gift processing department

• Accounting and Budget: Prepare spreadsheets reporting on department budget and accounting transactions. Process check requests for event expenses and reconcile event registration with ticket sales. Work in collaboration with University Advancement to submit and ensure consistent processing of donations.

• Hire, train, supervise, and manage workflow of 4 student workers. Responsible for overseeing major student projects – including numerous call campaigns, drafting of acknowledgments, event related assignments and other special projects. Ensure the professional development and retention of the student workers. Coordinate with the Director regarding HR student staffing actions – including hiring, distributing raises and terminations.

Development

• Database Management

o Responsible for requesting, maintaining and updating constituent records through university software applications and internal databases. Coordinate with ITS & Development Services staff to design reports, ensure proper coding and reporting of constituent data.

o Manage special research projects (ex. practice area project), produce quarterly reports and other donor tracking reports as needed.

o Database management for Second Century campaign prospects and other campaign related reports.

• Coordinate all administrative work for special giving campaigns like: Gilmore Award, Estate Planning letter, etc.

• Acknowledgment letters: Oversee multi-step acknowledgment letters process working with Associate Director and student workers. Includes: ensuring timely drafting of acknowledgment letters and oversight of process. Serve as point of contact for University Development staff for gift processing and acknowledgement.

• Scholarships: Manage scholarship application processing, advertising and online administration. Works with the Associate Director to publicize scholarships to students, assist in creating timelines, send applications to committees, and announce decisions in mailings to students, answer questions posed by students about criteria, logistics of applying, etc.

• Work closely with Director to support Law School Dean with respect to immediate high-level giving and prospect management data needs.


Alumni Relations

• Event Planning: With Associate Director help plan and execute communications for Alumni Regional events and some on campus receptions and joint student/alumni mixers – including building electronic communications: creation of email invitations, online registration pages, rsvp process, nametags, etc. May coordinate with campus facility and catering services, and work with outside vendors. Staff events held on campus and at off-site locations; train event volunteers when appropriate. Work with Coordinator of Events to assist with additional School of Law signature events (Alum Grad, Reunion, Dean’s Circle, etc.)

• Work with OCP to identify alums for various individual student requests, and produce reports requested by Sr. Director (all alumni in San Diego, for ex; or all in X practice area). Help train OCP staff on Banner and related database system

• Coordinate Board of Governors/Counselors meetings (coordinate logistics, meeting place, food, nametags, AV)

• Work with law school departments to produce mailing lists for their events and to code their records for future reference (FSO for example)

• Research for Event Briefing packet for use by the Dean and Director for each alumni regional event

• Assist in cultivation and support of alumni as point of contact for office.

• Liaise with law school departments and other university departments regarding ongoing alumni relations projects or general inquiries

• Judges wall project: Communicate twice a year with all alumni judges who do not yet have a photo in the Moot Court Room. Create database to track judge photos and coordinate with appropriate offices to ensure that photos are placed on the judges’ wall.

• Create and distribute surveys sent to alumni in order to collect updated information regarding employment information and ask various questions about alumni relations outreach.


Communications, Marketing and Web Management

• Webpage development and maintenance of various alumni relations webpages

• Electronic communication development (using iModule software), report pulling and working with the e-communications office to ensure best practices in email design and email distribution.

• Work with the Communications Department to assist in writing and editing web content, event-related communications/programs, marketing materials. Responsible for following a unified strategy and consistent look for all School of Law marketing pieces.

• Coordinate with University Development and utilize Business Intelligence (B.I.) software to produce constituent reports for email campaigns and mass mailings.

Minimum Qualifications:

At least five years of increasingly responsible work experience in assisting senior level individuals in alumni affairs, fundraising, event planning, web content research, writing and editing, preferably within higher education. Previous supervisory experience. Excellent planning, project management, and organizational experience as well as superior oral and written communication skills including proficiency in Word and Excel required. Ability to protect confidentiality of financial information and discretion with alumni personal information is required. Customer-service orientation of helping alumni required.

Other Responsibilities:

Experience with database management software and communications software preferred (such as iModules, Mailchimp or equivalent). Proficiency in html and/or experience in basic web design is helpful.



To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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University of San Francisco: Web Producer


Web Producer

University of San Francisco

Department: Web Communications

Job Type: Full-Time

Job Summary:

The Web Producer will coordinate, manage and update marketing content on the external facing USF website. The position is responsible for ensuring consistency with the website vision and style guide, while developing strategies to help keep content fresh and dynamic. Successful candidates will have hands-on experience managing web and content production, understand information architecture, user experience, interactive design, visual design initiatives, and analytics/testing (including mobile). The ideal candidate will be a well-rounded professional with strong customer-service orientation and committed to delivering innovative, high-quality web interface solutions.

Job Responsibilities:

• Create, update, and maintain content in web content management system

• Collaborate with other web producer and a cross-functional team (creative, development, writer, client managers and clients) to implement state-of-the-art online solutions

• Responsible for working with clients to evaluate their content requests, provide constructive feedback and translate the content to meet marketing best practices

• Effectively anticipate problems and proactively generate solutions. Contribute to the overall user experience of www.usfca.edu

• Develop an understanding of the external stakeholders’ (prospective students, donors, alumni, employees) goals in order to recognize and optimize user actions within the sites

• Quality control content on the external website. Ensure content is relevant and up-to-date. Manage process for monthly audit/content review of key pages and ensure all pages are reviewed on schedule.

• Ensure that marketing materials comply with brand and messaging standards

• Follow established coding standards, writing and design style guides

• Provide digital graphic production art support

• Utilize web analytics and performance data to recommend strategy and improvements to the sites

• Perform other duties as assigned

Minimum Qualifications:

• Understanding of and commitment to USF’s Vision, Mission and Values

• Bachelor’s degree in digital media, marketing, communications, journalism, design or related field

• 3+ years relevant web production and design experience

• Possess critical thinking, analytical, and creative talent to develop a concept, idea, or content into a strong visual presentation that maximizes marketing effectiveness

• Excellent written and verbal communication, including strong editing, grammar, and proof reading skills

• Ability to meet deadlines and work on multiple initiatives and projects simultaneously

• Excellent organizational and prioritization skills, with some project management experience

• Experience working cross-functionally within a team

• Ability to work independently

• Strong customer service orientation

• Provide sample of recent web work

Other Responsibilities:

• Experience and proven track record updating websites utilizing a web content management system.

• Digital graphic art production/design and layout, Photoshop experience preferred

HTML

• Knowledge of website development best practices including SEO techniques and complying with Section 508 accessibility guidelines



To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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University of San Francisco: Upward Bound Tutor and Teaching Assistant Jobs


University of San Francisco

Upward Bound Tutor and Teaching Assistant Jobs

Job ID:
2014-1423
# Positions: 1
Location: US-CA-San Francisco
Posted Date: 4/10/2014
Category: Education

Overview:
The Upward Bound Math & Science Tutor and Teaching Assistant provide individual and small group assistance to students in class as needed and during evening tutorials. Additionally, Tutors and Teaching Assistants are required to attend classes.

Responsibilities:
• Attend Project Orientation during the month of May with exact dates and time to be determined
• Participate and assist in supervision of all project student activities and functions
• Assist instructor with classroom activities and record-keeping, audio-visual, duplicating, and grading homework assignments
• Complete written evaluations of students tutored and keep a daily record of tutoring sessions
• Assist in supervising evening & weekend activities

Qualifications:

Required:
• Two or more years of post-secondary education in Mathematics, English, Foreign Language, History, or Science

Preferred:
• Previous experience tutoring multi-ethnic student and/or low-income students on the secondary level, preferably in college preparatory academic subjects
• Demonstrated ability in the above mentioned academic areas
• Ability to form good working relationships with ethnically diverse student body
• Ability to assess student academic needs and encourage independent skills
• Ability to tutor students in Math, Science, Technology, English, and Spanish or individually and in small groups

To apply, visit: https://careers-hroptions.icims.com/jobs/1423/usf---upward-bound-tutor-and-teaching-assistant-jobs/job




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University of San Francisco: Upward Bound Residential Advisor


University of San Francisco

Upward Bound Residential Advisor

Job ID:
2014-1422
# Positions: 1
Location: US-CA-San Francisco
Posted Date: 4/10/2014
Category: Education

Overview:
The Upward Bound Math & Science Resident advisor will be responsible for the over all saftey of high school students who are participating in a five-week educational Summer Program at the University of San Francisco (USF).

Responsibilities:
• Responsible for the over all safety of 28 – 32 minors in residence
• Attend staff orientation session prior to 5 weeks residential session
• Live in residence hall for 5 weeks
• Conduct inventory of assigned residence hall floors prior to check-in and at residential program end
• Be on call 24 hours a day while students are in residence
• Assist the Educational Advisor in the positive implementation of the CDE Summer Food & Nutrition Program
• Coordinate and facilitate developmental and social awareness seminars impacting youth
• Advise program students in the college admission process
• Plan and conduct resident floor activities
• Provide tutorial assistance to program students and assist Lead Instructor & instructional staff in the supervision of evening tutorials
• Maintain and keep daily contact with a caseload of approximately (10) students
• Participate in all project activities; overnight; weekend; off-campus activities; and summer staff training scheduled prior to the beginning of 5 week session, and 4 day college tour conducted at the end of the summer session.
• Complete all written reports as required by the Associate Director & Educational Advisor
• Attend and participate in all advising staff, and general project staff meetings
• Comply with all policies and procedures set forth in the Upward Bound staff manual

Qualifications:
• Guidance and A-G advising experience with high school youth
• Knowledge of college admissions process
• Ability to work closely with high school youth, ages 14 -18 in residence
• Prior work experience with TRIO and other educational equity programs
• Ability to work long hours
• Ability to work under pressure
• AA degree or 2 years college or equivalent
• Knowledge of STEM majors preferred
• Bilingual in Spanish, Cantonese, Vietnamese, or Tagalog preferred

To apply, visit: https://careers-hroptions.icims.com/jobs/1423/usf---upward-bound-tutor-and-teaching-assistant-jobs/job




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Santa Clara University: Manager of Womens Basketball Operations & Video


Manager of Womens Basketball Operations & Video

Santa Clara University



I. Purpose
Reporting to the Head Coach of Women’s Basketball, the Manager of Women’s Basketball Operations & Video is responsible for all aspects of running the operations of a Division I Women’s Basketball Program including, but not limited to: day to day operations, travel arrangements, and game video analysis.

Department
Basketball Women

Essential Duties and Responsibilities
II. Essential Duties and Responsibilities
A. Direct day to day operations regarding the Women’s Basketball program.
B. Direct the Women’s Basketball game video analysis.
C. Direct travel arrangements for the Women’s Basketball program.
D. Direct community, alumni and external relations for the Women’s Basketball program.
E. Fulfill NCAA allowed sport-specific tasks.
F. Serve as a liaison between the Head Women’ Basketball Coach and the other administrative units.
G. Equipment and facility operations.
H. Fulfill general administrative tasks.
I. Display commitment to the academic success of student-athletes.
J. Abide by all conference, department and NCAA regulations and assist to ensure departmental compliance.
K. Other Duties as Assigned.
III. Specific Duties
A. Direct day to day operations regarding the Women’s Basketball program
a. Supervise, train and evaluate student managers
b. Communicate with the members of the athletic department to ensure that the Women’s Basketball staff is up-to-date and aware of the latest information as needed.
c. Responsible for communications with the compliance office. Compile countable hours time sheets and complete all necessary forms for official and unofficial visits and any additional forms as directed for NCAA compliance purposes.
d. Determine practice times and notify appropriate parties.
e. Direct the home and away ticket allocation procedure. Distribute and manage home and away ticket lists. Work with Athletic Department Ticket office to manage ticket usage and distribution.
f. Represent Head Coach in meetings when required.
g. Coordinate competition schedule with appropriate parties.
B. Direct the Women’s Basketball game video analysis
a. Utilize video analysis software and other tools to analyze match and practice film.
b. Using advanced knowledge of both the sport as well as technology, analyze and edit video to provide the best instruction possible to student-athletes.
c. Analyze both individual and team dynamics, strength and weaknesses, and areas for improvement.
d. Advise the coaching staff on the best use of game film for instruction and game preparation.
e. Manage and supervise student video workers.
f. Record and upload all practices and matches.
g. Track statistics utilizing video as requested.
h. Coordinate and distribute match video to opponents as requested or required in accordance to NCAA and WCC rule and regulations.
i. Maintain functionality of all video equipment.
j. Coordinate any and all video analysis as requested by the Women’s Basketball staff.
k. Complete all necessary training as needed to fulfill duties as video coordinator.
C. Direct travel arrangement for the Women’s Basketball program.
a. Evaluate travel options for the program and determine most efficient and effective travel for the program.
b. Serve as the point person for travel arrangement for the Women’s Basketball program.
c. Determine the appropriate travel needs to ensure adequate preparation for each trip.
d. Determine away practice times at opponent’s facility, pre and post competition locker rooms accommodations and game video when required.
e. Determine all team meals.
f. Travel with the team when necessary to assist with transportation, arrange and prepare all meals as needed.
D. Direct community, alumni and external relations for the Women’s Basketball program.
a. Serve as a role model and example of sportsmanlike conduct and of the qualities taught by Santa Clara University.
b. Maintain active communication with community constituencies.
c. Direct all fundraising, alumni and community programs that involve the Women’s Basketball program.
d. Assist with or direct as requested all Women’s Basketball special events, such as alumni day or end of the year banquet.
e. Create and distribute a newsletter to interested parties.
f. Coach, organize and direct any community Basketball clinics and Basketball camps.
g. Assist the media relations staff with the scheduling and coordination of various media requests of the Head Coach.
h. Assist the marketing staff with the scheduling and coordination of various marketing requests.
E. Fulfill NCAA allowed sport-specific tasks
a. Attend all trainings and home and away matches as directed by the head coach.
b. Evening and weekend work required.
c. Observe and film practices and matches and track relevant statistics as directed by the head coach.
d. Compile and present statistics to coaching staff as requested.
e. Assist in supervising student managers and their responsibilities.
F. Serve as a liaison between the Head Women’s Basketball Coach and other administrative units.
a. Work with Athletic Department staff to liaison with the University housing office and dining services.
b. Work with other administrative units on campus to effectively manage the operations of the Women’s Basketball program.
G. Equipment and facility operations.
a. Determine visiting team practice times. Greet visiting team at practice.
b. Wash, clean, and properly store all team uniforms and training equipment at home, and on the road if necessary.
c. Ordering necessary training equipment while working within the parameters of the designated budget.
H. Fulfill general administrative tasks.
a. Perform general administrative and/or clerical tasks at the direction of the Head Coach including, but not limited to: data entry, filing, copying, faxing and archiving documents.
b. Complete appropriate expense report for members of the coaching staff.
c. Work with members of the athletic department to complete any routine forms or gather information as needed.
I. Display commitment to academic success of student-athletes.
a. Work cooperatively and effectively with Academic Support Services staff.
b. Assist, attend and monitor study hall programs.
J. Abide by all conference, department and NCAA regulations and assist to ensure departmental compliance.
a. Attend all compliance seminars and reviews.
b. Maintain current CPR certifications
K. Other Duties as Assigned.

Provides Work Direction
n/a

Qualifications
*

Knowledge
*

Skills
A. Strong, positive written and oral communication skills.

Abilities
*

Education and/or Experience
A. Bachelor’s degree required.
B. Minimum of (5) years of Basketball experience at the collegiate or post-collegiate level (playing, coaching or other relevant Basketball experience) preferred.
C. Minimum of (3) year of video editing experience preferred.

Close Date
04/29/2014

Open Until Filled
No



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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University of San Francisco: Program Assistant IV- MFA in Writing Graduate Program


Program Assistant IV- MFA in Writing Graduate Program

University of San Francisco

Department: Arts & Sciences

Job Type: Full-Time

Job Summary:

Under the general supervision of the Associate Dean for Arts and Humanities, and under the direction of the Program Directors, the Program Assistant IV will provide full-time secretarial support services to the MFA in Writing Graduate Program. Performs various secretarial and administrative support duties for full- and part-time faculty.


Please note: Work schedule will be Monday through Friday, with Tuesdays and Wednesdays from 10am-6:30pm; and Monday, Thursdays and Fridays from 8:30am-5pm.

Job Responsibilities:

• Organizes work and sets priorities, and manages Program Office under the general guidance of the Program Director.

• Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.

• Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.

• Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Department/Program academic policies and procedures.

• Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.

• Handles confidential, sensitive materials relating to faculty, student and other issues.

• Provides administrative support for professional and scholarly activities of the faculty.

• Hires, trains and supervises student assistant(s).

• Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software on microcomputer equipment (usually Macintosh). Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.

• Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program.

• Performs other duties as assigned.

Minimum Qualifications:

• Post high school education preferred

• Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.

• Must be able to work a non standard schedule, including two days (Tuesdays and Wednesdays) a week from 10am-6:30pm.

Other Responsibilities:

• Must be able to work independently without close supervision and as a member of a team.

• Ability to handle diverse situations and meet demanding deadlines.

• Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.

• Knowledge of standard office procedures and functions.

• Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.

• Experience in student services/student advising preferred.

• Ability to maintain confidentiality.

• Ability to word process with speed and accuracy.

• Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.

• Must have or quickly develop an understanding of academic policy and administrative operations.

• Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.

• Previous experience in an educational, multicultural setting preferred.

• Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.

• Additional Duties as assigned

• Interest in creative writing and familiarity with social media tools a plus.



To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Santa Clara University: Finance and Operations Analyst


Finance and Operations Analyst

Santa Clara University



The Finance and Operations Analyst will contribute to the effective administration of the Ignatian Center for Jesuit Education. As a member of the operations team that provides general operational support of ICJE, the Finance and Operations Analyst will collaborate with other members of the staff to assist in the effective execution of its programs. The position ensures the implementation of sound financial practices and will also provide the primary administrative support to the Executive Director. This is a full-time, non-exempt position reporting to the Director of Communication and Operations.

Department
Ignatian Center

Essential Duties and Responsibilities
1. Collaborates with other members of the operations team to provide general programmatic support for all ICJE programs
• Contributes proportionately to the support of signature programs (Bannan Institute, Community-based Learning, Immersions, Spiritual Exercises).
• Provides for day-to-day management and maintenance of material needs of programs.
• In consultation with Director of Communications and Operations, provides appropriate support of secondary programs (e.g., IFF, Fellowships, etc.)
• Provides for all necessary set-up needs, including facilities and other logistics.
2. Manages financial support for ICJE.
• In consultation with ED and DCO, manages planning process for ICJE annual budget.
• Generates appropriate short and long-term financial reporting.
• Provides for regular financial analysis of ICJE programs and activities.
• Serves as primary liaison with University Finance Office.
• Manages financial details regarding ICJE grants.
• In collaboration with Logistics and Operations Specialist, assures the timely reconciliation, processing of requests, quick vouchers, budget/expense transfers, purchase orders, invoices, petty cash, gifts, fees, cash advances, and business travel expenses, deposits/payments, and other financial activities of ICJE.
• In collaboration with Logistics and Operations Specialist, manages setup, input of ICJE budget into PeopleSoft Financials.
3. Provides administrative support to the Executive Director
• Manages ED’s calendar and sets appointments as appropriate.
• Completes other duties as assigned
4. Collaborates on Event Planning
• In consultation with Operations Team, plans and executes all ICJE events.
• Coordinates event logistics and manages event budgets.
• Coordinates event advertising and correspondence.
• In consultation with Operations Team, tracks and reports appropriate data relative to all ICJE events and participants.
• In collaboration with other members of Operations Team, coordinates travel and hospitality for Center visitors.
5. Manages Stakeholder Relations
• Provides professional and welcoming atmosphere for all stakeholders.
• In collaboration with Operations Team, manages processes for reception of guests and inquiries (in person, on telephone, and via internet).
6. Coordinates office management of ICJE with operations team
• Provides for day-to-day management and maintenance of ICJE offices.
• Maintains ICJE filing systems.
• Manages bulk mailings.
• In collaboration with the DCO, provides for hiring, training, and oversight of student workers.
• Shares responsibility for managing office space and operating office equipment.
• In collaboration with the DCO, contributes to the ongoing maintenance of the website and other key communications.
7. Collaborates with the broader work of ICJE.

Provides Work Direction
N/A

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Familiarity with Jesuit educational mission.

Skills
• Good working knowledge of Microsoft Word, Excel and Access; PeopleSoft financial management software; Common Spot web software; ability and willingness to learn new computer applications as necessary.
• Ability to hand many details of multiple events in various stages of production calmly and confidently.

Abilities
• Presents polished, professional demeanor in working with faculty, staff, and students, internal and external stakeholders, as well as Center staff.
• Good sense of humor, high energy and demonstrated ability to work independently and in a team environment.
• Ability to work non-traditional hours

Education and/or Experience
• Minimum of two years post secondary education; Bachelor’s Degree preferred.
• Minimum three years event planning or financial management experience.

Hiring Range
$22.42/hour - $25.88/hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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University of San Francisco: Office Assistant VII, Coordinator of International Student Exchange and International Summer Programs. This position is provisional.


Office Assistant VII, Coordinator of International Student Exchange and International Summer Programs. This position is provisional.

University of San Francisco

Department: Law School

Job Type: Full-Time

Job Summary:

The University of San Francisco School of Law is seeking an individual with experience traveling abroad to support multiple international programs including conventional summer abroad classes, externships, and semester exchange programs for law students. You will assist the department by identifying and resolving various problems and situations that affect the efficient flow of work between departments or outside agencies.


The Office Assistant will support the admissions, enrollment, communications and business services processes for the programs. This position will track applicants, through the admission process and communicate: interview results, acceptances to the program, send reminders, and advise on payment and financial aid deadlines. Manage and track all documentation required for program participants.


This position serves as the primary contact for all student and faculty participants, including foreign faculty members. Ensure all programs are compliant with ABA standards.

Job Responsibilities:

FOR ALL PROGRAMS:

• Advertising, including some basic design of materials.

Updating the website information and keep abreast of industry standards.

• Manage student admission, enrollment, and submission of required insurance and travel documents.

• Maintain appropriate student and program records

• Assist with budget reporting for each program.

• Initiate payments such as invoices for facilities rental, and process reimbursements for faculty using CONCUR.


FOR SUMMER ABROAD CLASSROOM PROGRAMS (previously held in Dublin and Prague but suspended for 2014)

• Develop Class Schedules for each site based on ABA standards and information received from the faculty Chairperson.

• Arrange exams for accommodated students

• Arrange for classroom and dorm rentals through the foreign directors;.

• Reserve facilities and arrange payments for program events at each site.

• Prepare contracts, request payments and process expense reimbursements for faculty -Arrange housing for USF faculty;


FOR THE INTERNATIONAL EXTERNSHIP PROGRAMS:

(Summer 2014 sites include: China, Philippines, Vietnam and cities in Europe)

• Admission responsibilities include, setting interview schedule and routing appropriate documents to faculty directors in electronic format.

• Process service payments for some programs


STUDENT EXCHANGE/SEMESTER ABROAD PROGRAMS

• Set up lines of communication with counterparts in foreign universities.

• Assists in developing and administering the program.

• Works closely with student participants.


OTHER RESPONSIBILITIES

• Hire and supervise student workers

• Collaborate with LLM Program Administrators

Minimum Qualifications:

• Post high school education preferred.

• Training or experience equivalent to five years of increasingly responsible work experience in a senior support role preferably in a higher education or business setting or related education

• Must possess proven ability to provide high-quality, administrative support for a busy office.

• Have advanced knowledge about administrative concepts, principles and practices.

• Must be able to work independently without close supervision and as a member of a team.

• Ability to handle diverse situations and meet demanding deadlines.

• Ability to initiate action and discussion with peers inside and outside the university to bring about desired results.

• Excellent oral and written communication skills.

• Advanced knowledge of latest office procedures and functions.

• Must conduct business with tact, discretion, and courtesy.

• Advanced experience working with computer database systems, word processing and spreadsheet software.

• Must be flexible, adaptable, have good organizational skills and prioritizing skills.

• Must have or quickly develop an understanding of academic policy and administrative operations.

• Experience with accounting record keeping desired.

• Experience with travel to foreign countries desired.



To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Santa Clara University: Accounting Manager


Accounting Manager

Santa Clara University



Working with the Assistant Controller, ensure the propriety of general ledger accounting data for accurate reporting. Oversee and/or prepare information for annual external reporting. Provide accounting service to departments. Understand and utilize functionality of the financial accounting system. Develop and enforce proper accounting controls. Manage financial transactions and analysis for student accounting cycle, University gift accounting, and operating cash treasury functions. Supervise four staff and interact daily with Bursar Office and Development Office staff to coordinate and ensure proper revenue recognition. Manage the University’s banking relationships to provide cohesive Treasury management within the University Finance Office and also to various University departments as needed. Manage merchant services and credit card processing for the University. Work closely with Financial Aid department to coordinate Federal loan accounting, drawdowns and support annual external audits.

Department
Controller's Office

Essential Duties and Responsibilities
1. Ensure the propriety of general ledger for accurate reporting
• Ensure that reconciliations for accounts are completed monthly, with reconciling items researched and resolved in a timely manner
• Review journal entries submitted by accounting staff on a daily basis, verifying accuracy and completeness of supporting documentation
• Work with Accounting Systems Manager to ensure timely processing of journals and interfaces for monthly close
• Develop proper accounting controls and enforce performance in order to ensure the reliability and integrity of financial information, safeguard University assets, and ensure compliance with external audit requirements and federal, state, and local laws and requirements
• Apply accounting literature and professional judgment in the interpretation of and implementation of accounting and auditing standards
2. Operating cash/investment management and reporting
• Supervise three accountants responsible for cash reconciliations and ensure timely and proper account reconciliations
• Supervise the University Cashier and provide backup cashiering support as needed. Implement and enforce proper cash handling policies. Participate in the implementation of the CASHNet cashiering module, including ongoing training and maintenance.
• Monitor University’s operating investments
• Monitor process of forecasting daily cash on hand for use by management in making cash flow decisions
• Administer Bank of America CashPro online system for the University and coordinate account maintenance as required
• Use current functionality of the CashPro banking system and PeopleSoft Treasury Management accounting module to devise a more automated method for recording daily cash transactions.
• Supervise escheatment process and sales and use tax reporting
3. Manage student revenue accounting cycle
• Work with Bursar Office and Provost Office as needed to maintain and monitor student receivable accounting transactions to ensure proper posting to the G/L
• Calculate recognized and deferred revenue and expense for undergraduate, graduate, and law school terms that span fiscal years
• Maintain all item types and ensure that they are set up with correct accounting distributions
• Supervise student accounting assistant
• Recommend procedural changes as needed
• Work with Bursar and IT offices on yearly 1098-T reporting
• Ensure compliance with Form 8300 reporting
4. Manage University gifts accounting cycle
• Work with Development Office to ensure proper accounting of University gifts
• Review the quarterly pledge account reconciliation, quarterly gift holding account reconciliation, year-end pledge reserve and discount analyses, and various year-end reports
• Serve as the liaison between the Development Office and the external auditors during the University’s annual audits
• Prepare quarterly analysis of past due pledges to facilitate discussions between the University Finance office and Development; prepare journal entries to write off uncollectible pledges
• Review new endowment agreements and high dollar pledge agreements for appropriate accounting treatment
• Manage the quarterly gift in kind and art gifts analysis, coordinating the capitalization or write off as appropriate
4. Federal loan accounting and reconciliations
• Work with the University Financial Aid Office to ensure that all student loan programs are reconciled to the general ledger
• Perform Direct Lending drawdowns on a timely basis and ensure that amounts equal the disbursements from Financial Aid
• Review loan servicer (ECSI) reports and prepare monthly journal entry upload for three different loan funds
• Coordinate Federal Perkins section of the Fiscal Operation Report and Application to Participate (FISAP), verifying that the FISAP is filed in advance of the deadline
5. Oversee and prepare information for the annual external audits
• Ensure information for the annual Financial Statement audit is ready and available for the auditors, meeting agreed-upon deadlines
• Manage the compilation of documents supporting detailed audit requests
• Draft certain audit footnotes and analyze balance fluctuations compared to the prior year
• Serve as the primary contact for the annual Office of Management and Budget A-133 audit, coordinating external audit requests and support from the Sponsored Projects Office
• Prepare the formatted Schedule of Expenditures of Federal Awards for the A-133 report and calculate the amounts to be included in the related footnotes
• Coordinate all aspects of financial statement preparation and audit support for the annual Katharine and George Alexander Community Law Center audit
6. Payroll and benefit account reconciliations
• Work with Human Resources and Payroll staff to reconcile all University payroll and benefit accounts on a quarterly basis, ensuring agreement of Human Resource records to the general ledger and timely resolution of discrepancies
• Identify opportunities to improve the reconciliation process and coordination between offices, including ways to enhance controls to prevent discrepancies
7. Manage merchant services to facilitate successful acceptance and back end processing of credit
cards
• Provide appropriate infrastructure to support merchant services, ensuring appropriate controls and information security
• Set the direction for supporting campus merchants with innovative and compliant payment solutions
• Collaborate in the implementation of the CASHNet eCommerce system, including verifying that payments are received by the University’s bank account and credited to the appropriate department; developing processes to ensure transactions are reconciled efficiently and timely
• Maintain a focus on compliance with Payment Card Industry Standards (PCI DSS)
8. Provide financial support and analysis to various University departments as assigned.
• Analyze data as requested in order to provide meaningful information to managers to support business decision making
• Other ad hoc analysis as required by departments or the UFO
• Identify needs of Business Managers and the University Community and present potential solutions
9. Other duties as assigned.

Provides Work Direction
Supervises four staff members in their daily tasks, reviews journal entries and balance sheet account reconciliations. Suggests ways to improve efficiency of processes.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Experience in fund accounting, financial aid fund management, knowledge of federal programs and regulations preferred.
• Experience coordinating banking relationships including merchant services preferred.
• Experience with major administration systems such as PeopleSoft, Oracle or SAP desired. Preferably possess advance knowledge of data query and reporting tools (nVision).
• Excellent advanced computer skills (Excel, MS Word, etc.)
• Possess a high degree of initiative, attention to detail and follow through, as well as ability to adjust to changing requirements and priorities.
• Commitment to understand and willingness to support Santa Clara University’s distinctive Jesuit educational vision and institutional values of competence, conscience and compassion in pursuit of its mission and goals.

Skills
• Proven problem-solving and analytical skills, including the ability to identify a problem, develop a solution, and implement that solution in cooperation with others or independently.
• Must possess strong interpersonal, written and oral communication skills.

Abilities
• Strong customer service focus with an emphasis on outreach to departments; ability to listen to and understand the unique needs of each department.
• Ability to interpret and apply complex rules and regulations relating to student loan programs and student receivables.

Education and/or Experience
• Bachelor’s degree in Accounting or CPA required; at least five years of progressively responsible experience in a Finance or Treasury environment preferred.
• Supervisory experience with proven record of team development highly preferred. Ability to identify and implement ideas to improve the efficiency of processes performed by direct reports.

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Controller's Office
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University of San Francisco: Program Assistant IV- Graduate Programs Office


Program Assistant IV- Graduate Programs Office

University of San Francisco

Department: Arts & Sciences

Job Type: Full-Time

Job Summary:
Under the general supervision of the Dean for Arts and Sciences, and under the immediate direction of the Office of Graduate Programs’ Director, the Program Assistant IV will provide full-time secretarial support services to the Department or Program. Performs various secretarial and administrative support duties for full- and part-time faculty.

Job Responsibilities:
- Exercises independent judgment and decision-making abilities, organizes work and sets priorities, and manages Department/Program Office under the general guidance of the Department Chair or Program Director.
- Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.
- Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.
- Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Department/Program academic policies and procedures.
- Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.
- Handles confidential, sensitive materials relating to faculty, student and other issues.
- Provides administrative support for professional and scholarly activities of the faculty.
- Hires, trains and supervises student assistant(s).
- Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software on microcomputer equipment (usually Macintosh). Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalogue copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.
- Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program.
- Assist in the processing of graduate applications and admission decisions, including use of Banner and Xtender systems.
- Serve as a DSO (designated SEVIS officer) in the issuance of I-20 forms to international students admitted to A&S graduate programs.
- Assist in the content updating of A&S graduate web pages.
- Provide support in the recruitment of new graduate students.
-Performs other duties as assigned.

Minimum Qualifications:
• Post high school education preferred
• Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.

Other Responsibilities:
• Must possess proven ability to provide high-quality, administrative support to busy College Officer.
• Must be able to work independently without close supervision and as a member of a team.
• Ability to handle diverse situations and meet demanding deadlines.
• Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.
• Knowledge of standard office procedures and functions.
• Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.
• Experience in student services/student advising preferred.
• Ability to maintain confidentiality.
• Ability to word process with speed and accuracy.
• Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.
• Must have or quickly develop an understanding of academic policy and administrative operations.
• Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.
• Previous experience in an educational, multicultural setting preferred.
• Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.
• Additional Duties as assigned
• Interest in creative writing and familiarity with social media tools a plus.



To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Arts & Sciences
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Santa Clara University: Senior Administrative Assistant


Senior Administrative Assistant

Santa Clara University



The Senior Administrative Assistant supports the Associate Provost for International Programs in implementing a program of comprehensive internationalization at Santa Clara University following the strategic priority identified in the University’s Strategic Plan adopted in 2011. S/he supports the Associate Provost in developing and supporting structures, processes, and mechanisms for communication through the website and other forms related to university-wide programs. The Senior Administrative Assistant is proactive in helping faculty, staff, and students engage with the office and s/he communicates with partners nationally and internationally.

Department
Global Engagement Office

Essential Duties and Responsibilities
Job Responsibilities
• Administrative support the Associate Provost for International Programs including: event planning, scheduling meetings, financial transactions and submission of receipts in the University system, Concur, ordering GEO office supplies, International Studies Minor support, maintains the GEO contacts database, support for University international partnerships (40%)
• Committee support for Associate Provost for International Programs (20%)
• GEO communication including website, newsletter, blog, calendar (20%)
• Supervises GEO student assistants (15%)
• Support for international institutional partnerships/Memoranda of Understanding (5%)
Representative Duties
A. The Senior Administrative Assistant supports committees in which the Associate Provost is involved including the Global Engagement Committee, the Travel Policy Advisory Committee (TPAC), and the India Advisory Committee. Committee support includes scheduling meetings, reserving rooms, technical set-up, catering (if required), managing Google Drive documents, preparing materials, communicating with committee members, and taking notes
B. Maintains a database of international travel requests submitted to TPAC and provides data reports to the Committee on a regular basis
C. Maintains a database of students enrolled in the International Studies Minor and creates/updates forms and webpages related to the Minor, designs and updates forms to support academic advising for the Minor, organizes participation in the Major/Minor fair
D. Support for international institutional partnerships and Memorandum of Understanding (MOUs) including: updating forms and website, communication with offices throughout the University regarding the process and timely processing of documents, maintains a database of current partnerships, maintains website with current partners
E. Supports the Associate Provost in maintaining data related to evaluation and assessment
F. Creation and/or enhancement of forms and organizational processes
G. Website development, including newsletter, blog, and calendar
H. Coordinates GEO monthly electronic newsletter including: writes, edits, formats, sends and utilizes Google analytics to track readership
I. Support for the Associate Provost for financial transactions and submission of receipts in the University system, Concur
J. Event planning and scheduling appointments with students, faculty, and staff
K. Maintains institutional memberships related to Global Engagement
L. Ordering of office supplies
M. Manage Fall and Spring photo contests including promotion of contests, collection of photos, coordination of judges and electronic voting for winning photos, and sharing photos with University
N. Coordinates GEO staff events and retreats
O. Maintains and updates the GEO staff handbook
P. Supervises GEO student assistants including: recruiting, hiring, scheduling, approving timesheets, managing delegation of projects, maintaining an awareness of overall calendar and administrative needs around busy times, developing a regular schedule for meetings or check-ins with staff from International Student Services and SCU Study Abroad Programs regarding front-office needs.
Q. Supports set-up for new staff hires including: maintaining GEO staff handbook, ordering business cards, nameplate, name tag, initial email request, obtaining Access card, GEO calendar permissions.
R. Other duties as assigned

Provides Work Direction
This position does not provide work direction.

Qualifications
*

Knowledge
*

Skills
• Word, Excel, Adobe Acrobat Pro, Power Point, and Google docs required
• Commonspot, Peoplesoft, and Concur skills preferred
• Excellent communication skills

Abilities
• Demonstrated ability to incorporate current technology to improve communication
• Ability to maintain confidentiality and to communicate with a high level of sensitivity and tact
• Demonstrated ability to take initiative and anticipate needs

Education and/or Experience
• B.A./B.S. required
• Experience in an higher education administrative setting, in international programs preferred
• 3-5 years of related experience required

Hiring Range
$19.65 to $22.60 per hour

Open Until Filled
No



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Global Engagement Office
Contact Information:

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University of San Francisco: Development Writer


Director of Development

University of San Francisco

Department:
Major Gifts

Job Type:
Full-Time

Job Summary:
USF is a forward-leaning institution that is currently investing in significant growth of its fundraising capacity. The next five years will be especially transformative as increased investments in staffing prepare the Development division for a substantial comprehensive campaign. The Director of Development will play an integral role in this process at an exciting time in the school’s evolution.

Working closely with the Associate Vice President of Development, the Dean for the School of Nursing and Health Professions and the Dean for the School of Education, the Director of Development manages relationships and secures support from donors capable of making gifts in excess of $100,000 with a yearly goal of $750,000.00 to $1,000,000.00. A key focus of this role will be expanding the major gift pipeline for the School of Nursing and Health Professions and the School of Education and engaging donors in USF’s upcoming comprehensive campaign.

Job Responsibilities:
The Director of Development will be tasked with growing a major gifts program at the School of Nursing and Health Professions and the School of Education rooted in the best practices of the development and fundraising industry. Key duties and responsibilities for this assignment include:

• Coordinating all development activity and communication with the School of Nursing and Health Professions, the School of Education and the leaders in those units. • Staffs the campaign committees for the School of Nursing and Health Professions and the School of Education. Staffing responsibilities include identifying and helping to recruit committee members and playing an integral role in managing and deepening relationships with the committee members.
• Managing an initial personal portfolio of 50-75 prospects, developing ongoing personal relationships with those prospects as well as internally with stakeholders who can support the deepening of those relationships and securing revenue in support of the School of Nursing and Health Professions, the School of Education and other University priorities.
• With the Vice President of Development, the Associate Vice President of Development, the Dean of the School of Nursing and Health Professions and the Dean of the School of Education, establish a five-year strategy to substantially grow contributions at all levels and through all channels to the Schools, increasing the number and amount of major gifts the Schools receive annually. A critical component of this strategy will be securing major gifts from non-alumni. As a result of all of these and related efforts, the goal is to increase the size of the managed portfolio by at least 25% in the first year.
• Collaborating with the Associate Vice President of Corporation and Foundation Relations, Director of Planned Giving and the Annual Fund staff to ensure coordination with other giving programs.
• Participating in Development division team efforts including solicitation strategy teams for key prospects and internal planning efforts.
• Working closely with the Dean for the School of Nursing and Health Professions, the Dean for the School of Education and executive staff to communicate development priorities and secure gifts from key constituents.
• Remaining current on programs and faculty/research/student initiatives in the School of Nursing and Health Professions, the School of Education and at the University as a whole.
• Performs other duties as assigned.

Minimum Qualifications:
• A minimum of a bachelor’s degree with a preference for candidates who have advanced degrees.
• A minimum of 5 years of progressive and successful development experience in major gifts in the higher education arena, with preference for candidates who have experience with comprehensive campaigns.
• Ability to understand the needs and interest of major/principal donors in order to develop relationships between them and the University, and a demonstrated track record of success with identifying, qualifying, soliciting and stewarding major and principal gift donors.
• Excellent written and oral communication skills, including demonstrated writing and editing skills in the preparation of proposals, and in the drafting of related correspondence, often for the signature of institutional leaders.
• Stellar relationship building skills and ability to build rapport with internal and external stakeholders around innovative ideas and programs.
• Commitment to appropriate use of sensitive and confidential constituent data.
• Familiarity with relevant privacy laws.
• Excellent time management and follow-up skills.
• Ability to work well under deadline and to manage multiple projects simultaneously.
• Ability to establish and achieve quantified objectives.
• Ability to work independently and as part of a team.
• Ability to travel around the region and to other areas of the country.
• Must have a valid driver’s license.

Additional Knowledge, Skills, and Abilities:
• Self-starter with discipline in establishing and meeting personal and team goals.
• Mission-driven and identifies with the Jesuit principles and goals of USF.
• Possesses a high degree of emotional intelligence, diplomacy and self-awareness.
• Creative, hardworking and committed to successful fundraising.
• Highly attentive to detail.
• Strong communication, organization and strategic thinking skills.
• Collaborative and transparent with ability to make independent decisions when appropriate.


To be considered for this position please visit our web site and apply on line at the following link:
www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Development Communications
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University of San Francisco: Program Assistant IV - Executive Education


Program Assistant IV - Executive Education

University of San Francisco

Department: School of Management

Job Type: Full-Time

Job Summary:

The Program Assistant IV – Executive Education is responsible for comprehensive administrative support for the Executive Education programs in the School of Management. The position includes the support in the logistics and administration of the Executive MBA Program, and other corporate and international non-degree business, research programs and collaboration agreements. The Program Assistant IV will provide program support for all credit and non¬credit academic programs as well as on-going and special initiatives with domestic and international partners.


Supervisor: Director of the Executive MBA Program

Job Responsibilities:

• Assist with program related functions and operations, including student orientation, completion module, academic services, faculty support, and co-curricular activities for the Executive MBA Program, and other corporate and international non-degree business, research programs and collaboration agreements.

• Provides event planning support for Executive Education programs. Administrative event/class support may include: coordination of room reservations, guest lists, catering, photography, financial tracking of event budget, publicity, set-up and follow-through.

• Assist Director of EMBA in recruiting and admissions processes, including maintaining data for the application and admissions process, and preparing application materials for large-scale distribution. May also assist in the creation of marketing materials for EMBA program.

• Supports EMBA Program Manager with all program logistics for existing and incoming students, including scheduling classrooms, ordering and distributing books, registering students, grade changes, tracking student grades to ensure they get posted in a timely manner by faculty, administration for all class days (seating charts, name badges, catering, facilities / classroom management) and distributing course evaluations.

• First point of contact for current Executive Education students. Acts as a resource person/liaison between and among faculty, students, staff and the University community, as well as members of the public.

• Processes approved invoices and approved charges for Executive Education programs.

• Exercises independent judgment and decision-making abilities, organizes work and sets priorities.

• Helps create a warm and welcoming environment, and assists faculty, students, staff and other visitors to the office.

• Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University and Program academic policies and procedures.

• Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate to implement changes.

• Handles confidential, sensitive materials including instructional relating to faculty, students and other issues.

• May supervise student employees.

• Performs other duties as assigned.

Minimum Qualifications:

Post high school education preferred; four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role. Experience working with high-level executive officers and/or vice presidents. Must be customer service and team oriented. Must have skills and experiences in creating and modifying web pages working with database systems, word processing and spreadsheet software. Must be courteous and patient in working with students as well as professional contacts.


Work hours are as follows: Monday through Friday 8:30am – 5:00pm. One week per month, schedule changes to Tuesday through Friday 8:30am – 5:00pm; Saturday 7:00am – 3:30pm. While programs are not in session Saturdays schedule will be traded for Mondays. Likewise some days may be required to work in the evening. These hours will be traded for regular work hours in agreement with his/her supervisor.

Other Responsibilities:

• Manages multi-project deadlines. Evaluates tasks priorities and effectively delegates. Makes suggestions on the most efficient methods in handling competing priorities.

• Demonstrates a high-level of customer service for all constituents, including students, faculty, and guests.

• Able to be self-motivated to start and/or complete projects independently. Able to seek direction when needed.

• Works cooperatively and establishes effective working relationships with peers in other departments. Uses tact, diplomacy, discretion and judgment in regular contact with top-level officers and executives within and outside USF.



To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: School of Management
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Santa Clara University: Coaching for Life Academy Director


Coaching for Life Academy Director

Santa Clara University



A. The Coaching for Life Academy Director is responsible for development and implementation of strategies as they correspond to the Jerry Smith Coaching for Life Academy. This position is responsible for coordination of events, marketing and promotions, and partnerships that enhance the visibility and recognition of the Academy.

Department
Sch of Educ, Counsel, Psych

Essential Duties and Responsibilities
B. ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Strategic Planning and Vision
• Develop a comprehensive strategic plan; review annually and update as necessary.
• Develop annual operating and communications plan articulating goals and areas of responsibility.
• Develop comprehensive metrics to ensure the program accomplishes the goals set forth in the strategic and operating plans.
• Develop written operating procedures for each of the primary processes to help ensure sustainability of the Coaching for Life Academy.
• Ensure all strategic and operational aspects of the program are consistent with university and mission and values.
2. Academy Operations and Management
• Office operations
o Clearly define the roles, policies, procedures and operations needed for the program.
o Retain records appropriately and in timely fashion
• Event Planning
o Facilitate and coordinate the varied activities pertaining to symposia, workshops, community service events.
• Maintain relationship with the Athletics department
o Provide support services and coordinate content of Bronco Leadership with Athletic Department staff
o Establish and build a pipeline of intern opportunities for atheletes.
• Develop and maintain strategic partnerships with professional sports teams
3. Financial Management
• Develop, set, and meet revenue, fund-raising and membership targets in accordance with strategic plan
• Secure sponsorships
• Prepare and manage annual budget
4. Marketing and Communications
• Develop and implement a marketing program with the goal of increasing visibility
• Oversee all media relations operations
• Serve as spokesperson on all inquiries from the media and the general public
• Manage all third-party relationships related to media relations, marketing, merchandising and community outreach
• Create and produce marketing materials as needed
5. Community Outreach
• Establish relationships with youth sport organizations, leagues, and clubs
• Facilitate community events to promote the Academy
6. Other duties as assigned.
C. PROVIDES WORK DIRECTION TO/RECEIVES WORK DIRECTION FROM
1. This position reports to the Executive Director and Women’s Head Soccer Coach with a dotted line to the Dean of Education and Counseling Psychology
D. GENERAL GUIDELINES
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
n/a

Qualifications
• Proven entrepreneurial spirit

Knowledge
*

Skills
• Demonstrated skills in oral and written communication

Abilities
• Ability to oversee marketing, communication, and event planning
• Demonstrated ability to work effectively with a wide range of internal and external constituents
• Ability to meet deadlines, work autonomously and handle competing demands
• Ability to think strategically while balancing attention to detail, anticipation of needs, and excellent organizational skills.

Education and/or Experience
Bachelor’s degree required.
Minimum of five years in Sports Leadership, Marketing, and Community Outreach

Hiring Range
$60,992 per year

Open Until Filled
Yes

Special Instructions to Applicants
This position is fixed-term with the possibility of extension or conversion to regular and/or full-time status dependent on funding and/or business need.



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: Content Strategist


Content Strategist

Santa Clara University



Santa Clara Law seeks an experienced Content Strategist to provide digital communications
expertise, strategy, and vision. The Content Strategist is responsible for informing and engaging the diverse law community over a multitude of campaigns and mediums. This is a full-time position reporting to the Director of Law Technology and Digital Media.

Department
Law School

Essential Duties and Responsibilities
1. Implementation of Editorial Calendar
• Plans and executes an editorial calendar aimed at promoting Santa Clara Law’s students, faculty, and staff.
• Works with internal business units to ensure correctness of content.
• Coordinates the creation of any supporting materials, such as digital signage and email, for time-sensitive content.
• Measures the effectiveness of content through analytics and feedback.
• Audits existing content to assess value and position in the current architecture.
• Guides the web development process by providing a clear framework for content.
2. Develop and Execute a Digital Marketing Strategy
• Implements guidelines for the brand’s presence on the internet, including the Santa Clara Law website, social media, and other channels.
• Maintains and enforces those guidelines to ensure that branding is consistent across all media.
• Works with key stakeholders to ensure business goals are achieved.
• Works jointly with Law Marketing to ensure cohesiveness in the institution’s overall marketing goals.
3. Monitoring of Digital Content and Campaigns
• Establishes benchmarks, metrics, and reports for web and social media for use in marketing optimization.
• Continually adjusts campaigns and tactics based on reporting information.
• Evaluates new marketing avenues and integrates them into campaigns where appropriate.
4. Other duties as assigned.

Provides Work Direction
This position may involve providing direction to student employees.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Expertise in market research and user-centered research practices
• Knowledge of digital content taxonomy and hierarchy

Skills
• Demonstrated proficiency in Google Analytics and search engine optimization (SEO)
• Experience developing editorial calendars
• Exceptional written and oral communication skills

Abilities
• Ability to use Google analytics and search engine optimization.

Education and/or Experience
Bachelor’s degree required with preference for Digital Marketing, Communications, English, or related field.
Minimum of four years of experience in a role responsible for a business or business unit’s online presence preferred.
Preferred:
• Experience with Content Management Systems such as WordPress, Drupal, etc
• Knowledge of user experience design such as user testing and analysis.
• Experience within the legal field and higher education strongly preferred.
• Familiarity with online content, content marketing, and engagement techniques.

Open Until Filled
Yes



To view the full job posting and apply for this position, go to https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.


Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.


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Santa Clara University: Custodian I


Custodian I

Santa Clara University



Under the supervision of the custodial supervisor, cleans and maintains designated interior areas of campus buildings to established standards of hygiene. This position is included in the SCU Maintenance bargaining unit. Union membership is a condition of employment.

Department
Facilities

Essential Duties and Responsibilities
• Clean floors daily: Manually remove large pieces of litter from floors. Sweep and mop all hard surface floors. Vacuum carpets (using vacuum that weighs about 17 lbs.). Spot clean soiled areas on carpets using chemicals appropriate to the stain.
• Wash walls, furnishing and baseboards: Using the cleaners specified, wipe down surfaces. Spot clean soiled areas using chemicals appropriate for the stain.
• Dust, polish and/or wash furniture, fixtures, ledges, woodwork and metal surfaces: Using the specified cleaners, wipe down surfaces. Spot cleaning soiled areas using chemicals appropriate for the stain.
• Waste receptacles: Empty waste receptacles and dispose of trash. Recycle cans, glass and paper; break-down boxes.
• Restrooms: Clean and maintain restrooms. Using the cleaners specified, wash and disinfect sinks, commodes, urinals, showers and bathtubs.
• Water Fountains: Clean, disinfect and polish water fountains. Replenish supplies to ensure that adequate amounts of cleaner and appropriate tools are available to clean designated areas during any one shift. Record and report all building safety and maintenance needs which are observed during the shift.
Other Duties (duties which may be required of the incumbent, but are not required under the Americans with Disabilities Act)
• Dorms: Clean common areas of dormitories. Clean dormitory residential rooms during the summer. Clean inside and outside windows.
• Beds: Restock in-room linen supplies, make beds, and deliver hospitality supplies in guest rooms as needed.
• Classrooms: Clean chalkboards and restore chalkboard surfaces. Clean emser troughs. Arrange or rearrange furniture to its specified, proper position. Clean inside and outside windows.
• Special: Move furniture and perform special furniture set-ups and tear-downs for events. Perform emergency clean-ups. Perform other special clean-up projects as assigned.
Cleaning tasks could require the wear of personal protective equipment, i.e. gloves, face shield, boots, and aprons all provided by SCU after thoroughly trained.

Provides Work Direction
N/A

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Sufficient mental clarity to retain instructions and focus on a task until its completion.
• Demonstrated understanding of approved methods and materials used in cleaning.
• Sufficient comprehension of the English language to understand instructions, labels and other verbal and written communication pertinent to the job required.

Skills
• Demonstrated understanding of approved methods and materials used in cleaning.

Abilities
• Must have ability to remember and follow daily cleaning routines to accomplish daily cleaning responsibilities.
• Must have ability to select appropriate chemicals and mix them correctly to clean various surfaces.
• Mobility necessary to reach surfaces from floor level to more than eye level in order to properly clean them (whether by bending or reaching, or by other means).
• Must have ability to move cleaning equipment, especially floor cleaning equipment, and operate the same by pushing/pulling.
• Must have ability to move/relocate furniture, especially classroom furniture and items for special events, such as folding chairs and tables.
• Must have ability to learn understand and remember building safety regulations.

Education and/or Experience
Custodial experience preferred.

Hiring Range
$17.81/hr

Open Until Filled
Yes

Special Instructions to Applicants
Two vacancies will be filled.



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: EEO and Title IX Assistant Director


EEO and Title IX Assistant Director

Santa Clara University



The EEO and Title IX Assistant Director heads the University’s Office of Affirmative Action and Title IX functions. The Assistant Director is responsible for the oversight of compliance efforts, design and delivery of educational materials and training to the campus community, investigation and disposition of complaints, development, implementation, monitoring, maintenance, and communication of the University’s EEO/Affirmative Action and Title IX policies, programs and staffing and resource initiatives. The position provides leadership and guidance in the University’s goal of creating a community of diversity and inclusive excellence. This position reports to the AVP of Human Resources.

Department
HR - Administration

Essential Duties and Responsibilities
1. Develop, direct and implement the University’s EEO/Affirmative Action and Title IX programs.
a. Develop and implement the EEO/Affirmative Action and Title IX policies and programs, including an annual Affirmative Action Plan and establish affirmative action goals and objectives, consistent with the University’s policies, Strategic Plan, and fundamental values.
b. Educate supervisors and managers regarding the University’s EEO/Affirmative Action and Title IX responsibilities and goals, including sexual harassment training mandated by the California AB1825.
c. Responsible for internal and external dissemination of the University’s EEO/Affirmative Action and Title IX policies through timely and effective communication.
d. Ensure compliance with OFCCP requirements and regulations and other federal and state guidelines and mandates relative to equal opportunity employment.
e. Develop, implement and coordinate educational programs that address prevention of unlawful discrimination, harassment, and sexual misconduct.
2. Maintain, monitor and audit the University’s EEO/Affirmative Action and Title IX programs to ensure the attainment of the University’s goals and objectives.
a. Design, implement and maintain an EEO audit and reporting system which measures the effectiveness of the University’s Affirmative Action programs, evaluates compliance and determines whether the University’s goals and objectives have been attained.
b. Hold regular training sessions with managers, employees, and students to ensure that the University meets compliance requirements.
c. Coordinate the implementation of any necessary remedial action to meet compliance requirement and goals.
d. Prepare and present ongoing evaluation of EEO/Affirmative Action and Title IX compliance efforts to executive management and other interested parties.
e. Prepare and disseminate education materials, including brochures, posters, and web-based materials, to inform all members of the campus community of the University’s prohibition against sex discrimination, sexual harassment, sexual misconduct, domestic violence, dating violence and stalking, and their rights and responsibilities under TITLE IX and Campus SaVE.
f. Manage budget for development and delivery of educational materials, training, and professional development.
3. Advise and assist with diversity recruitment and employment, and strategies that promote a diverse workforce.
a. Review and recommend programs and procedures to ensure that the University attracts, retains and promotes a diverse workforce.
b. Coordinate, develop and implement programs which foster a community of diversity and inclusive excellence in furtherance of the University’s Strategic Plan.
c. Collaborate with other campus offices such as Disabilities Resources and the Office for Diversity and Inclusion.
4. Receive and review complaints related to the University’s policy on the Prevention of Unlawful Harassment and Discrimination.
a. Receive and respond timely to inquiries and complaints from students, faculty, staff, and third parties concerning unlawful discrimination, harassment, and/or sexual misconduct.
b. Assist with mediation of complaints related to the University’s policy on the Prevention of Unlawful Harassment and Discrimination.
c. Manage adherence to grievance procedures established to address complaints of unlawful discrimination, harassment, and/or sexual misconduct.
d. Refer complaints or inquiries determined to be inappropriate for further investigation under Title IX or Campus SaVE to the appropriate University resources(s) for resolution.
e. Oversee Deputy Title IX Deputies to ensure prompt, effective, and equitable intake, investigation, processing, issuing of findings of fact, and timely resolution of all complaints of unlawful discrimination, harassment, or sexual misconduct filed by students, faculty, staff, other community members or third parties.
f. Organize and maintain investigative files, disposition reports and other records regarding complaints of unlawful discrimination, harassment, and/or sexual misconduct as appropriate.
5. Manage Institutional Monitoring and Compliance.
a. Appoint, annually train and supervise Deputy Title IX Deputies.
b. Manage training for all faculty and staff responsible for implementing applicable grievance procedures.
c. Coordinate and monitor the Title IX compliance efforts of Deputy Title IX Deputies and other University resources that may receive and investigate complaints of unlawful discrimination, harassment and/or sexual misconduct, including the Office of Student Life, Human Resources, Campus Safety Services, the Office of Diversity and Inclusion, and Athletics.
d. Stay abreast of changes and trends in Title VII, Title IX, Campus SaVE and Clery rules, regulations and case law and related state and federal laws and regulations concerning unlawful discrimination, harassment, and sexual misconduct in higher education and in the workplace.
e. Service as the principle point of contact for government inquiries related to EEO/Affirmative Action and Title IX.
6. Other duties as assigned.

Provides Work Direction
May supervise staff and/or student workers.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
a. Understanding of affirmative action, Title IX, and related requirements.
b. Thorough knowledge of federal regulations regarding affirmative action and Title IX programs.
c. Thorough knowledge of federal and state laws and regulations applicable to institutions of higher education, including Title VI, Title VII, Title IX, Section 504 of the Rehabilitation Act, ADA, VAWA, and Clery.
d. Commitment to understand and support Santa Clara University’s distinctive educational vision and willingness to model institutional values of competence, conscience, an compassion in pursuit of its mission and goals.

Skills
a. Demonstrated exceptional analytical and communication skills.
b. Strong investigative skills required.
c. Research, data analysis and reporting skills required.
d. Excellent program development, trainer and facilitator skills.

Abilities
a. Ability to handle confidential information with sensitivity and discretion.
b. Demonstrated ability to successfully work with others to meet a common goal, develop and/or implement campus-wide response initiatives, and delivering prevention, awareness and education programs to all constituencies.
c. Demonstrated ability to exercise discretion and sound judgment in challenging situations, remain neutral and maintain confidentiality.

Education and/or Experience
a. Master’s degree required.
b. A minimum of five to seven years related professional experience required, preferably in higher education.

Hiring Range
$90,901- $106,852

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: Operation Maintenance


Operation Maintenance

Santa Clara University



This position works for the Mission Cemetery reporting to the Supervisor for Facilities and Operations who assigns work, provides detailed instructions on new tasks, and general instructions on routine tasks. Established operation procedures apply. The position performs tractor/backhoe operation during interment procedure and operates casket lift during entombment procedure. A valid California driver’s license is required.
This position is included in the Cemetery bargaining unit. Union membership is a condition of employment.

Department
Jesuit Community

Essential Duties and Responsibilities
1. Operations
• Operates backhoe to open and close grave during interment procedure based on knowledge of cemetery procedures and safe operation of the equipment.
• Operates casket lift during the entombment procedure.
• Operates hand, power and machine tools as required in completing tasks.
2. Maintenance
• Performs preventive maintenance on backhoe and tractor.
• Ensures safe operation at all times.
• May train to operate equipment.

Provides Work Direction
Does not provide work direction

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
Cemetery procedures and safe operations of the equipment.

Skills
Operation of backhoe and casket scissor lift.

Abilities
• Ability to operate equipment safely in all types of weather conditions preferred.
• Ability to follow oral and written instructions in English required.
• Ability to work in front of the public during funerals and in front of families.

Education and/or Experience
Education
• High School Diploma or equivalent
Years of Experience
• Two years’ experience in cemetery maintenance operations preferred.
• Two years’ tractor/backhoe and casket lift operation experience preferred

Hiring Range
$26.98/hr

Open Until Filled
Yes

Special Instructions to Applicants
Two vacancies to be filled



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: Senior Administrative Assistant


Senior Administrative Assistant

Santa Clara University



Provide administrative support to the Public Health Program Director and faculty. Support the advising, budget, database and general office needs of the program.
This position is Part-Time, 20 hours per week.

Department
Public Health Sciences

Essential Duties and Responsibilities
A. Provide administrative support to the Director and program faculty.
B. Provide general office and programmatic support.
C. Maintain budgets.
D. Manage databases and records.
E. Supervise student workers.
F. Other duties as assigned.
A. Provide administrative support to the Director and program faculty.
1. Maintain Director’s calendar, schedule meetings, and assist Director in preparation for meetings (prepare agenda and minutes, order refreshments, etc.).
2. Assist Director in meeting deadlines indicated on Chairs’ Calendar.
3. Plan reception for graduating seniors.
4. Track program budgets, make purchases as needed or directed, and manage reimbursements.
5. Assist the Director in preparing academic year plan, updating AYP for Dean’s office as necessary, and interfacing with Registrar’s office to schedule courses. Manage archives of course syllabi, enrollment data, and course masters.
6. Handle confidential information in support of the Director’s supervisory responsibilities, including managing documents for faculty and staff evaluations.
7. For faculty searches: maintain files of job applicants, ensure that search records are documented in accordance with HR and Affirmative Action Office policy, manage travel and reimbursements, and set up meetings for the search committee and candidates as necessary.
8. Assist Director with assessment and program review.
B. Provide general office and programmatic support.
1. Answer phones and greet students and visitors.
2. Maintain e-mail groups comprising faculty, staff, majors and minors. Forward e-mail communications as requested by Director to various faculty and/or student groups.
3. Work with the Dean’s office to ensure scheduling, budgetary, and hiring deadlines are met and proper paperwork completed.
4. Work with the Registrar’s office to ensure quarterly schedules and room assignments are completed including the preparation of catalog masters for each new course and quarterly schedule of course offerings.
5. Interact with Accounts Payable, Bursar’s office and Controller’s office to ensure program follows all proper financial policies and procedures.
6. Work with Facilities to handle building and faculty work requests.
7. Access PeopleSoft student information for grades, courses, or other information requested by faculty or Director.
8. Inventory, order and maintain office supplies.
9. Prepare and edit bulletin copy
a. Coordinate preparation with several university offices.
b. Ensure accuracy of information.
10. Prepare fliers and information handouts.
11. Request quarterly part-time instructor contracts.
12. Oversee pre-registration of majors.
13. Assume responsibility as photocopier key operator.
14. Maintain general program files.
15. Keep up to date with PeopleSoft student system.
16. Maintain web site and social media sites.
a. Refresh information as needed and requested.
b. Communicate with student as requested.
C. Maintain budgets.
1. Maintain and track all funds and reconcile monthly with PeopleSoft reports.
2. Maintain and track copying expenses and phone expenses and reconcile monthly with PeopleSoft reports.
3. Pay expenses and reimburse faculty for out-of-pocket expenses.
4. Use PeopleSoft financial system to prepare and track purchase requisitions.
5. Prepare expense transfers when necessary.
6. Using PeopleSoft financial system, periodically update Director on program’s financial situation and availability of funds.
7. Keep up to date with PeopleSoft financial systems.
8. Track faculty internal grants.
D. Manage databases and records.
1. Maintain student database
a. Ensure records are up to date.
b. Query database as requested by Director.
c. Send communications as requested by Director.
2. Maintain records for student course evaluations.
3. Maintain mailing list for alumni newsletter.
E. Supervise student workers.
1. Using appropriate university documentation, hire, train, support and supervise student workers for office assistance and other academic support.
2. Consult with Director concerning daily and ongoing tasks assigned to student workers.
3. Distribute and maintain timesheets.
F. Other duties as assigned.

Provides Work Direction
Supervise student workers

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Demonstrated knowledge with PeopleSoft Student and financial systems preferred.
• Appreciation for and understanding of the principles of Jesuit education.

Skills
• Ability to use PC and/or Apple platform computers required.
• Word, Excel, Adobe Acrobat Pro, Power Point, and Google docs required.
• Excellent communication skills required
• Commonspot, Peoplesoft, and Concur skills preferred.

Abilities
• Ability to manage budgets
• Ability to prioritize, meet deadlines, and maintain a high-level of performance.
• Demonstrated ability to develop and maintain successful relationships with several different offices.
• Ability to handle detailed information with a high degree of accuracy.
• Demonstrated verbal and written communication skills.
• Professional service-oriented demeanor.
• Ability to maintain a high level of confidentiality.

Education and/or Experience
• Bachelor’s degree preferred.
• Three to five years administrative work experience required.
• Experience in a higher education administrative setting preferred.

Hiring Range
$19.65 - $22.60

Open Until Filled
Yes

Special Instructions to Applicants
This position is Part-Time, 20 hours per week.



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: Sr. Assistant Dean, External Relations


Sr. Assistant Dean, External Relations

Santa Clara University



The Senior Assistant Dean for Law External Relations is the senior law school administrator tasked with building a consistent and compelling image of the Law School to internal and external audiences in ways that expand the school’s reputation. The Senior Assistant Dean identifies the communication needs of the Law School, creates a comprehensive and integrated plan for meeting those needs, and provides leadership for the plan’s implementation. The Senior Assistant Dean for Law External Relations oversees Career Management, Alumni Relations, Development, and Event Planning to increase collaboration and to strengthen relationships among stakeholders to achieve enhanced engagement with Silicon Valley, increased donations, increased alumni engagement, and better employment outcomes for graduates.

Department
Law School

Essential Duties and Responsibilities
1. Law Career Management
• Oversee Law Career Management Office; provide leadership and strategic guidance to professional staff who are responsible for carrying out career counseling, on-campus interview programs, employer relations, career planning workshops, gathering and reporting employment statistics, and related activities.
• Participate in alumni employer outreach.
• Supervise Assistant Dean for Law Career Management.
2. Law Development
• Oversee Law Development Office; provide leadership and strategic guidance to professional staff responsible for Law School advancement, including major giving program, stewardship program, and Law School capital campaign.
• Ensure close collaboration with University Relations on all aspects of Law School advancement efforts.
• Supervise Assistant Dean for Development.
3. Law Alumni Relations
• Oversee Law Alumni Relations Office; provide leadership and strategic guidance to professional staff responsible for developing and implementing alumni engagement programs..
• Create and implement a plan for enhanced collaboration among Career Management and Alumni Relations, in order to increase alumni participation in events, mentoring and student professional development.
• Supervise Director of Alumni Relations.
4. Marketing and Communications
• Conceptualize and prepare principal print publications, including admissions viewbook, program brochures, and special event materials.
• Serve as Executive Editor of Santa Clara Law Magazine.
• Work closely with University Marketing and Communications to leverage design resources and media relations.
• Collaborate with Law Technology and Digital Media on comprehensive social media strategy.
• Oversee Law event planning; coordinate event master calendar.
4. Other duties as assigned.
• Member of dean’s senior leadership team.
• Special projects as needed, occasionally involving external consultants.

Provides Work Direction
Supervises Assistant Dean, Career Management; Assistant Dean, Development; Director, Alumni Relations, and one support staff position. Provides guidance to marketing and communications consultants as needed.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Demonstrated experience with a wide range of communication strategies.
• Knowledge of higher education administration, preferably in a law school.

Skills
• Demonstrated track record of success in managing diverse, collaborative teams.
• Experience in managing employees in varying levels of responsibility within the organization.
• Demonstrated success as a member of a cross-functional, collaborative team.
• Experience in working with individuals at all levels of the organization, including senior leaders and staff.
• Experience in forging collaborative relationships with external partners, such as alumni, employers, and volunteers.
• Demonstrated experience with a wide range of communication strategies, including print, digital, and social media.
• Outstanding communication and interpersonal skills.

Abilities
• Ability to work collaboratively.
• Ability to work under pressure and meet deadlines.
• Excellent judgment and ability to maintain confidentiality.
• Attention to detail combined with ability to analyze and conceptualize at a high level of abstraction.

Education and/or Experience
Education
• BA/BS required; Advanced degree in related field required.
Years of Experience
• Minimum five years in higher education required, preferably in a law school.
• Minimum five years experience preferred in one of the three areas that the position oversees.

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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University of San Francisco: Program Assistant IV- Philosophy Department


Program Assistant IV- Philosophy Department

University of San Francisco

Department:
Arts & Sciences

Job Type:
Full-Time

Job Summary:
Under the general supervision of the Associate Dean for Arts and Humanities, and under the direction of the Department Chair, the Program Assistant IV will provide full-time secretarial support services to the Department of Philosophy. Performs various secretarial and administrative support duties for full- and part-time faculty.
Please note: Work schedule will be Monday through Friday, with Tuesdays and Wednesdays from 10am-6:30pm; and Monday, Thursdays and Fridays from 8:30am-5pm.

Job Responsibilities:
• Organizes work and sets priorities, and manages Department Office under the general guidance of the Department Chair.
• Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.
• Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.
• Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Department/Program academic policies and procedures.
• Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.
• Handles confidential, sensitive materials relating to faculty, student and other issues.
• Provides administrative support for professional and scholarly activities of the faculty.
• Hires, trains and supervises student assistant(s).
• Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software on microcomputer equipment (usually Macintosh). Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.
• Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program.
• Performs other duties as assigned.

Minimum Qualifications:
• Post high school education preferred
• Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.

Other Responsibilities:
• Must be able to work independently without close supervision and as a member of a team.
• Ability to handle diverse situations and meet demanding deadlines.
• Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.
• Knowledge of standard office procedures and functions.
• Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.
• Experience in student services/student advising preferred.
• Ability to maintain confidentiality.
• Ability to word process with speed and accuracy.
• Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.
• Must have or quickly develop an understanding of academic policy and administrative operations.
• Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.
• Previous experience in an educational, multicultural setting preferred.
• Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.
• Additional Duties as assigned

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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John Carroll University: John Carroll University: Director, Center for Service and Social Action

Centered in the rich tradition of Catholic Social Teaching in dialogue with the contemporary Jesuit commitment to a faith that does justice, the Center for Service and Social Action seeks to educate for justice by offering opportunities for learning through service and advocacy. The Center connects the campus with the community through sustained partnerships that enable us to realize the Jesuit goal of developing well-educated men and women who understand what it means to stand in solidarity with the poor and marginalized; to engage in ongoing reflection;  and to build a more humane and just society.

Summary: Under the supervision of the Office of the Provost and Academic Vice President, the Director’s primary responsibility is to provide leadership and direction, and to facilitate a culture of service that is consistent with Jesuit education and the institutional mission.


  • Provide vision and leadership for the Center for Service and Social Action.
  • Develop and maintain a close working relationship with all offices and organizations on campus that promote and participate in community service activities.
  • Develop and maintain community relationships.
  • Sponsor and support University-wide programs, such as the Jesuit Day of Service, Cleveland Neighborhood Project, and We the People Service-Learning project.
  • Provide oversight of all of the Center’s activities, including supervision of the associate director, assistant director of Program Development, Arrupe Scholars director, director of Service-Learning, and other key personnel.
  • Responsible for the annual budget and for establishing strategic priorities.
  • Produce annual reports and assessments.
  • Chair committees for annual service awards.


Qualifications: The Director of the Center for Service and Social Action is a full-time administrative appointment for a staff person or a tenured faculty member who has a demonstrated commitment to the role of service in Jesuit education.

  • Advanced Degree and/or scholarly and professional accomplishments in a relevant field, indicating an ability to work as a peer with university faculty. Doctorate preferred.
  • Demonstrated ability to interact effectively and exert leadership in programs and activities involving faculty, staff, students and community organizations
  • Demonstrated successful leadership and management experience in nonprofits, government, social/public/community service, or higher education
  • Professional or volunteer experience in the community and demonstrated use of innovative approaches and sensitivity to community needs.
  • Ability to articulate the complexities surrounding the intersections of service and privilege and demonstrated experience working with diverse populations.
  • Ability to collaborate with faculty, other directors, and University officers.
  • Experience in grant-writing desirable.
  • Ability to work effectively under pressure and with multiple interruptions while maintaining flexibility and a sense of humor.
  • Accuracy and attentiveness to detail and follow-through as well as the ability to view problems from a broader perspective or third-person point of view; demonstrated analytic ability.
  • Strong communication skills, both verbal and written.
  • Demonstrated creative initiative and excellent problem-solving skills.
  • Ability to work independently as well as sensitively and ethically with confidential information; good judgment and tact when handling difficult or sensitive situations.
  • Organized approach to work with the ability to delegate effectively.
  • Ideally, a minimum of 5-7 years demonstrated supervisory experience.



Website: Office of the Provost and Academic Vice President
Contact Information:

The review of applications will begin in mid-May and continue until the position is filled. Please click on the following link to apply: https://jcu.hua.mytalentlink.hrdpt.com/hrsmart/ats/Posting/view/641.



Santa Clara University: Class Giving Officer


Class Giving Officer

Santa Clara University



The Reunion Giving department at Santa Clara University is the primary annual fundraising vehicle for the school. This team has an emphasis on raising support for the Santa Clara Fund and developing programs that engage alumni towards the team’s vision statement: “Devoted alumni ambassadors igniting a lasting community that joyfully invests in the SCU experience.” The Santa Clara Fund in particular is the University’s primary annual fund for undergraduate alumni and parents. Each year, Santa Clara Fund gifts ensure financial support for scholarships and Santa Clara’s undergraduate programs.
The level of the class giving officer will depend on the experience of the individual selected and specific goals will be assigned based on the agreed upon level. The Class Giving Officer reports to the Senior Class Giving Officer and the Senior Class Giving reports to the Director of Reunion Giving for implementing a program to both encourage and increase giving from undergraduate alumni during their reunion and non-reunion years. This is a field position emphasizing work with donors, projects, and volunteers who have the capacity to make annual gifts at the leadership-level ($1,000 to $100,000) to the Santa Clara Fund or other designations supporting undergraduate education, and special gifts at the $25,000 level and above. This role also collaborates with Major Gifts and Planned Giving Staff, as well as Reunion and Regional staff in the Santa Clara Alumni Association.

Department
Development Individual Giving

Essential Duties and Responsibilities
A. Plan and execute high-end annual fundraising program for two personally assigned classes celebrating a major reunion.
B. Develop fundraising goals and strategies according to specific characteristics and capabilities of the assigned class, including lead gifts and possible challenge gifts, to achieve both high-end gifts and broad class participation. Collaborate with fundraising colleagues in the development of these strategies.
C. Position requires extensive fieldwork both locally and out of the area to support high-end annual giving to the Santa Clara Fund. Identify, recruit, and train volunteers; maintain frequent contact with volunteers through meetings, visits, correspondence, and telephone; provide information and assistance to volunteers to support their ability to carry out solicitations and other assignments; steward volunteer efforts through regular contact and recognition.
D. Identify and prioritize prospects; make volunteer prospect assignments; prepare background information for solicitations; follow up with volunteers to ensure completion of assigned solicitations.
E. Develop and coordinate solicitation strategies for key prospects. Work closely with Major Gifts staff on the reunion and non-reunion year annual solicitation of leadership gifts from Major Gift prospects, with Planned Giving staff as appropriate.
F. Solicit leadership gifts, when appropriate, from high-level volunteers and lead prospects.
G. Coordinate plans and activities with the Santa Clara Fund direct mail and telemarketing services on an ongoing basis.
H. Ensure that pledges are accurately booked, fieldwork is documented in a timely manner, and appropriate information is recorded in university records.
I. Collaborate with the appropriate Alumni Relations staff at the Santa Clara Alumni Association.
J. Document solicitation information for files and update tracking system; monitor system and follow up to assure proper recording of information and gifts.
K. Time and budget permitting, plan and implement volunteer and donor events for assigned classes.
Class Giving Officer:
A. Performs all standard essential responsibilities and meets qualifications as the Class Giving Officer.
B. Annual fundraising of $10,000 to $25,000
Senior Class Giving Officer:
A. Performs all standard essential responsibilities and meets qualifications as the Senior Class Giving Officer.
B. Responsible for the training of new Class Giving Officer. Develop training plans and performance milestones. Develop new training topics and procedures as needed.
C. Monitor assigned Class Giving Officers performance through regular one on one to ensure they are on track to meet internal office deadlines, adhere to reunion campaign time line, and meet fieldwork and solicitation expectations. Regularly report progress to Director and develop plans to reward top performers and respond appropriately to correct underperforming members as needed.
D. Mentor all existing Class Giving Officers on an ongoing basis, lend support and guidance to as time allows. Participate in the performance evaluation process by providing feedback to the Director.
E. Closely collaborate with Director on all internal reunion fundraising program strategies utilized by the team. This includes but is not limited to work rangling from conceptual strategy to tactical elements like templates.
F. Partner with Director to engage alumni in non-reunion years, specifically through the Santa Clara Advocates Program. This entails fieldwork to engage passionate alumni volunteers, board management, and internal program strategy development.

Provides Work Direction
N/A

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
A. Knowledge of Santa Clara University helpful.

Skills
A. Demonstrated excellent oral and written communication skills.
B. Outstanding strategic thinking and analytical skills.
C. Outstanding interpersonal skills, sound judgement, and experience handling highly confidential information.

Abilities
A. Demonstrated ability to work both independently and as part of a team and to work collaboratively with other Development and Santa Clara Alumni Association staff.
B. A commitment to higher education and ability to articulate a compelling case for annual discretionary support of undergraduate education and student life at Santa Clara.
C. Strong initiative, creativity, organizational ability, and attention to detail.
D. Ability to travel regularly with access to personal transportation.
E. Ability to use current desktop office technologies, and to adapt to and use future technologies.
F. High energy level, enthusiasm, sense of humor, flexibility absolutely required.

Education and/or Experience
A. Bachelor’s degree required
B. Experience:
- Class Giving Officer: Experience: 1-3 years of applicable experience
- Senior Class Giving Officer: Experience: 3-5 years of direct fundraising and/or volunteer management, with minimum of 1 year of experience at SCU highly preferred. Demonstrated leadership in past positions, including experience training and mentoring peers.
C. Demonstrated experience and interest in personal solicitation of large annual gifts ($1,000 to $50,000) as well as volunteer management and motivation. Proven track record of raising $10,000-$25,000 annually.

Close Date
05/28/2014

Open Until Filled
No



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: Administrative Assistant - FAI


Administrative Assistant - FAI

Santa Clara University



The primary purpose of this position is to provide administrative support for the Food and Agribusiness Institute.
This position will be part-time, 20 hour per week through 6/30/14. Beginning 7/1/14, the position will convert to full-time, 40 hours per week.

Department
Food & Agribusiness Institute

Standard Hours (hours per week)
20-40

Essential Duties and Responsibilities
1. Event Coordination support including but not limited to the following tasks:
• Requesting event space at SCU venues via Ad Astra calendar and/or working with the Locatelli Center, deSaisset Museum, Adobe Lodge, or other internal departments as required
• Submitting request forms via AIM for Facilities and arranging any Media Services for events
• Coordination of videographer, photographer, writer, transportation/bus company etc., as needed or appropriate for events
• Requesting parking passes as appropriate
• Requesting food and beverage service online with Mission Catering and/or The Adobe Lodge
• Coordinating communications with speaker, presenter or vendors as needed
• Purchasing thank you gift for speakers or visitors
• Creation and submission of promotional materials accordingly including digital sign submissions, flyers for distribution to housing/ Benson/ etc., Office of the Dean for LSB Business News, ASG Newsletter and SCU website and calendar
• Provide staff support by staffing table/event at reception/check in or other duties as needed on day of event
• FAI events currently include: FAI speaker series and panels: the Hunger Action Summit (end of January); two to three field trips per year; small group dinners; alumni events; executive seminars and conferences, student meetings and other events as scheduled including some evening and weekend events
2. Provide academic support for FAI Director and FAI Instructor
• Schedule class meetings working in both Ad Astra and also with the Undergraduate Business Programs Office as appropriate
• Assist with making copies, preparing readings and other class preparation
3. Marketing Materials
• Manage tri-annual mailed newsletter and monthly electronic newsletter including assigning articles, managing graphics, working with student assistant on layout and design, printing newsletter and distributing to alumni and other FAI contacts
• Updating marketing materials, including pathway and graduate programs brochures
4. Website Management
• Work with student assistants to manage website, add event information and update outdated sections
• Work with Assistant Director and Director to create website pages for new projects, research and educational opportunities
5. Supervision of Student Assistants
• Supervise students assistants in conjunction with Assistant Director
• Schedule Institute meetings and one on one check-ins with student staff
• Schedule special speakers for all-staff meetings; schedule and plan annual retreat for staff
• Assist Assistant Director with Institute calendar and scheduling student staff
6. Program Development
• Assist Director and Assistant Director with developing new MS program, including relevant paperwork and course logistics
• Work with Assistant Director to develop collaborations with other programs and expand MBA and pathway
7. Alumni Relations
• Support Assistant Director with development initiatives to raise money for endowment and scholarships
• Manage alumni communication, contact updates and assist with alumni activities
8. Case Study Competition and Immersion Trips administrative duties
• Assist with logistics for case study competition and immersion trips
• Make travel arrangements, assist with student selection, preparation and communication
• Prepare copies and readings for immersion class
• Order food for case competition team and immersion class
• Process quick vouchers and Concur transactions for associated expenses
9. Finance and Budgeting
• Process Quick Vouchers
• Prepare interdepartmental funds transfer forms
• Manage expenses and reimbursements in Concur
• Receive, process and deposit funds related to gifts and institute programs
10. General Administrative Duties
• Data entry, general clerical and file maintenance
• Assist FAI Assistant Director with additional tasks as requested
• Address walk-in and phone inquiries
• Provide support and assistance with routine business and special projects as needed
• Arranging copying of institutes brochures, newsletters and other marketing materials
• Assist FAI Assistant Director with hiring student staff
• Send Constituent Relationship Management (CLARA) updates to Development office and download alumni lists for events
11. Finance and Budgeting
• Process Quick Vouchers
• Prepare interdepartmental funds transfer forms
• Manage expenses and reimbursements in Concur
• Receive, process and deposit funds related to gifts and institute programs
12. Serve as first contact for internal and external constituencies and maintain working overview knowledge of FAI
• Maintain a broad knowledge of various offerings to assist students, alumni and guests (extensive knowledge of FAI programs, including where to find applications to program, etc.)
13. Other duties as assigned.
The following Administrative Assistant will be perform the following duties as appropriate or when directed by supervisor.
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
1. The Administrative Assistant will help supervise up to seven student assistants working for the Food and Agribusiness Institute, specifically those students tasked with managing the website, assisting with events and marketing the programs and FAI activities.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
Experience in an administrative capacity
Supervisory experience

Skills
Strong computer skills including Microsoft Office, Google calendar/docs/sites, experience with AIM, Ad Astra and Bon Appetit online systems preferred, CommonSpot Web Publishing, Adobe InDesign and Illustrator a plus
Strong customer service skills

Abilities
Professional and service-oriented in approach to all contingencies
Strong ability to prioritize and multi-task
Highly-organized, reliable and flexible with ability to set priorities
Ability to work independently and efficiently within deadline
Ability to work some evening and weekend hours to staff events

Education and/or Experience
Bachelor’s preferred, with training in fields such as Communication, Journalism, English, Marketing, Graphic or Web Design, Agriculture, or other fields that relate to the position.
Minimum experience of 2-4 years is preferred.

Salary Information
$17.20 - $19.70 per hour

Open Until Filled
Yes

Special Instructions to Applicants
This position will be part-time, 20 hour per week through 6/30/14. Beginning 7/1/14, the position will convert to full-time, 40 hours per week.



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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University of San Francisco: Head of Cataloging and Metadata Management


Head of Cataloging and Metadata Management

University of San Francisco


Department:
Gleeson Library

Job Type:
Full-Time

Job Summary:
The University of San Francisco’s Gleeson Library | Geschke Learning Resource Center seeks an engaged, innovative and enthusiastic individual for new department Head of Cataloging and Metadata Management. As a member of the library leadership team, this individual will help connect library resources to our community and foster a culture of communication and collaboration. A key position objective is to facilitate great library experiences by creating and supporting seamless access to library resources and collections. The position combines cataloging and metadata services responsibilities in close collaboration with the Acquisitions and Collection Management team, Library Systems and other key library departments. Immediate responsibilities will involve day-to-day operational duties combined with establishing unit strategic priorities, implementing changes to departmental workflows and organizational units.

Job Responsibilities:
Reporting to the University Library Dean, the Head of Cataloging and Metadata Management is responsible for supervising 4.0 FTE staff and librarians. Cataloging and Metadata Management duties include managing the libraries’ 1.1M bibliographic item catalog as well as the creation of new cataloging/metadata records. Duties also include managing all cataloging/metadata services, in all formats and languages, supervising and mentoring staff and ensuring that library information resources are rapidly and adequately described in the libraries’ catalog. Additional duties include: hiring and training staff and librarians; collecting and analyzing data and statistics related to the collection; perform original and copy cataloging; coordinate and participate with other units in metadata creation for our digital collections using industry standard protocols; participation in local and national professional organizations; service to the USF community; collection development liaison to one or more academic departments and other duties as assigned. Evening and weekend hours may be required. Librarians are part of the USF Faculty Association (USFFA), an AFT collective bargaining unit. Appointment is at the Associate Librarian level.

Minimum Qualifications:
ALA accredited MLIS or MLS degree; experience with an integrated library system (preferably Innovative Interfaces). In a team-based environment, familiarity with RDA, MARC21, AACR2, LCC/LCSH, EAD and Dublin Core; OCLC Connexion and Library of Congress subject headings/classification. Demonstrated day-to-day technical services, cataloging and metadata creation/management operations experience; knowledge of tools to transform and/or crosswalk metadata; experience with the latest library resource ‘discovery’ systems (e.g. EBSCO); ability to analyze technical services/cataloging workflows and implement service improvements in light of local and national library trends; demonstrated experience solving complex cataloging/technical services problems; experience working with library vendors; digital/digitization projects; demonstrated successful supervisory experience; project management experience; experience with consortia; outstanding interpersonal, written and oral communications skills; experience using spreadsheets and other data analysis tools; ability to work collaboratively and collegially in a dynamic, complex and rapidly evolving environment. Preferred Experience: Five or more years’ related experience in a cataloging/technical services environment within an academic library setting. Early career librarians are encouraged to apply.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Gleeson Library
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University of San Francisco: Program Assistant IV - Administrative Assistant SONHP


Program Assistant IV - Administrative Assistant SONHP

University of San Francisco


Department:
School of Nursing & Health Professions

Job Type:
Full-Time

Job Summary:
The Admission Assistant will report to and support the graduate recruiter and admission coordinator at the School of Nursing & Health Professions. The assistant will be responsible for facilitating the online admission process for all graduate programs, including processing online applications and documents, pre-requisites, interviews, and communication with applicants. Assistant will also participate in coordinating recruiting events on campus. Must be able to handle sensitive and confidential applicant information and provide outstanding and timely service to all applicant inquiries. May supervise student workers.

Job Responsibilities:
70% Admission Process Support
• Facilitate office procedures for efficient processing of graduate admission applications
• Assist in maintaining and developing software systems to enhance the graduate admissions process
• Review applications for completeness
• Actively communicate and update individual applicants via verbal and written communication on application status including missing materials (via email/phone/person)
• Work with graduate admissions office to troubleshoot incomplete applicant materials
• Able to effectively prioritize and work on multiple tasks with concurrent and rolling admission deadlines and demonstrate excellent time management skills and efficiency
• Data entry, file management and calculations using computerized database, word processing and spreadsheet software; review data input for accuracy and completeness
• Maintain high level of motivation for job functions with positive attitude
• Other projects as requested by the supervisor

30% Recruitment Support
• Maintain admission & recruitment calendar, respond to or re-route general prospective emails/calls, and update prospective database
• Assist in coordinating special departmental and university-wide graduate admissions-related events including information sessions (live and virtual), open house
• Update online information on graduate admission requirements including pre-requisite information and all admission pages for prospective graduate students
• Conduct standardized surveys of applicant admissions experiences
• Serve as liaison person to prospective student inquiries regarding program curriculum and financial aid
• Other projects as requested by the supervisor

Minimum Qualifications:
Post high school education /Bachelor’s degree preferred. Training or experience equivalent to three years of increasingly responsible work experience in a support role or related. Admissions, administrative, or academic related experience required. Ability to work with a minimum supervision. Excellent computer skills with proficiency in MS Office Suite or similar programs. Detail oriented and highly organized, with ability to balance competing priorities. Excellent oral and written communication skills; including the ability to communicate on a professional level with groups and individuals across the School and the University and with external constituents. Strong interpersonal and client relationship skills, including the ability to work with a highly diverse population of students, staff and faculty. Strong interpersonal skills, including the ability to exchange non-routine information using tact and persuasion and the ability to work with a highly diverse constituency.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: School of Nursing & Health Professions
Contact Information:

http://apptrkr.com/476737



University of San Francisco: Program Assistant V Office of Career Planning, School of Law


Program Assistant V Office of Career Planning, School of Law

University of San Francisco


Department:
Law School

Job Type:
Full-Time

Job Summary:
The Program Assistant V manages all recruiting and job posting activities at the School of Law and works closely with the staff of the Office of Career Planning (OCP) to support career counseling services and coordinate programming for over 600 law students and 9000 alumni. The position manages all collection and reporting of employment data on School of Law graduates. This position reports directly to the Senior Director of the Office of Career Planning (Senior Director).

Job Responsibilities:
Determines how best to support the OCP’s mission by independently determining customer needs and responding to those requests.
Deals with a diverse group of external callers and visitors and internal contacts at all levels of the organization. Exercises independent judgment to plan, prioritize and organize diversified workload and to recommend changes in office practices and procedures.
Collects and manages key data for school regarding employment of students and graduates.
May act on the behalf of other members of OCP in their absence.
Scope & Effect:

Manages job postings for law students and alumni, editing and approving job postings daily. Supervises student assistants in job posting data entry. Markets and distributes job postings to students and alumni. Fields communications from employers regarding job postings and provides employers assistance in management of their job posting database accounts.
Manages on-campus recruitment process. Among other tasks, manages collection and distribution of applications, conducts communication with employers regarding process, and manages scheduling and hosting of interviews. Responsible for working with Directors to expand and improve upon on-campus recruitment program.
Collects and maintains essential OCP data including: student, alumni and employer information; monthly/semester/yearly data for all OCP activity; outcome/yield data for all School of Law recruiting activity including fall and spring on campus interviews, resume collections, and job fairs (including Public Interest/Public Sector Career Day and other career fairs at which School of Law students are present).
Administers yearly graduate employment survey and processes responses. Collects and assembles other data and information required for reporting to National Association of Law Placement (NALP), American Bar Association (ABA), and other organizations as needed. Manages entire process of graduate employment data collection, organization, and reporting, under supervision of Senior Director. Manages follow-up employment data collection.
Participates in employer and alumni outreach for the office. In consultation with Directors, sets meetings and conducts follow up with employers to recruit them for various programs at the school.
Works with Alumni & Development Department on co-planning engaging events for alumni that will help further OCP’s mission. Also attends alumni events to recruit alumni to participate in other projects/programs OCP is administering.
Manages social media for OCP, which includes managing Twitter, Facebook, and LinkedIn accounts. Spearheads effort to help build the online brand of the Office of Career Planning.
Works in conjunction with the Program Assistant IV to manage OCP’s day-to-day operations and plan, coordinate and advertise internal and external events.
Identifies and resolves various problems and situations that affect the efficient flow of work between OCP, the Deans’ Office, the Office of Development and Alumni Relations, other departments within the School of Law, and the University.
Prepares important documents and reports for University, School of Law, and outside organizations’ use and is responsible for processes affecting other areas of the University (e.g., electronic timecards for all student assistants).
May be responsible for other duties, as assigned.
Contacts:

Acts as a liaison between the School of Law, the University, and outside agencies (e.g., vendors, law firms, non-profit organizations, government agencies, etc.), and interfaces with recruiting staff, hiring partners, and other members of the legal community involved in the recruiting and hiring process.
Collects and maintains confidential student, alumni and employer information and explains OCP, School of Law, University, American Association of Law Schools (AALS), and National Association of Law Placement (NALP) policies when necessary.
Supervisory Control:

Works under minimal supervision, and resolves problems independently.
The Program Assistant V and the Senior Director jointly determine the position’s parameters and department objectives for the role, in consultation with the rest of the OCP staff.
Works with Senior Director and other Directors to determine project deadlines related to job postings, recruiting activities and collection of data from employers and students participating in those recruiting activities, as well as other projects related to Office operations and communications.
Resolves issues regarding policies and procedures in the absence of the Senior Director or other OCP Directors.
In conjunction with PA IV position, hires, supervises and trains student assistants (3 to 6 on staff at a time).
Knowledge and Skills:

The Program Assistant V is knowledgeable about OCP, School of Law, University, American Association of Law Schools (AALS), and National Association of Law Placement (NALP) policies and procedures.
Works with confidential and sensitive student and employer information.
Recommends, develops and implements new methods and policies to improve OCP’s operations and the services that OCP provides.
Handles various situations and uses written and unwritten policies and practices in addition to judgment to resolve conflicts and concerns.
Works independently and within the OCP team on special nonrecurring and ongoing projects.
Independently coordinates all details of events and meetings and works with internal and external contacts to solicit and coordinate services.
Manages multiple streams of communications, including online communications.
May establish and maintain departmental information on web pages, perform desktop publishing, and create and develop visual presentations.
Monitors selected budget items for OCP budget and maintains financial records for department expenditures and events.

Minimum Qualifications:
• Post high school education preferred. Training or experience equivalent to five years of increasingly responsible work experience in a senior support role as a recruiting coordinator, office manager, or administrative assistant, preferably in an academic or legal environment.
• Familiarity with legal recruiting processes and timelines.
• Ability to work with a minimum level of supervision.
• Ability to track multiple details across multiple projects in an efficient manner.
• Ability to independently analyze, recommend and implement new/changes to office operations.
• Advanced experience working with computer database systems, word processing and spreadsheet software. Previous experience working with recruiting databases, Symplicity, Banner, and Microsoft Office Suite strongly preferred. Facility working with Web 2.0 and social media tools strongly preferred.
• Self-starter interested in continuous improvement of the Office.
• Must be customer service and team oriented.
• Previous supervisory experience preferred.

Other Responsibilities:
WORK ENVIRONMENT
• The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or University vehicles. Examples of these include, but are not limited to, the use of safe work practices with office equipment, avoidance of trips and falls, and observance of fire regulations and traffic signals, etc.
• Required to regularly work evening hours and occasionally work after regularly scheduled hours and weekends for special events and training conferences. Required to work the annual School of Law Swearing In Ceremony in December, Public Interest/Public Sector Career Day in February, and the School of Law Graduation Ceremony in May.
• Occasional local travel for outreach and limited regional and national travel for industry conferences and meetings may be required.
• Availability to work graduation ceremony on a Saturday in May.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Law School
Contact Information:

http://apptrkr.com/476754



Santa Clara University: Assistant Athletic Trainer


Assistant Athletic Trainer

Santa Clara University



The Sports Medicine P/T Assistant Athletic Trainer is a functional support position within the Athletic Department. This P/T position is a 10 month position responsible for assisting in the prevention, management, rehabilitation, recognition, and evaluation of student athletic injuries. In addition this position is responsible for assisting in the organization and administration of the Sports medicine Unit.

Department
Athletics Administration

Standard Hours (hours per week)
20

Essential Duties and Responsibilities
1. Prevention and Care of Athlete Injuries
- Represent Santa Clara University as the certified trainer at home and away events. Primarily responsible for all home women’s tennis matches, in addition to being the lead athletic trainer for women’s tennis and women’s crew. Also, this individual will act as the back-up athletic trainer for women’s basketball, women’s cross country, softball, and as needed.
- Schedule and assist in pre-season physicals for approximately 400 student athletes. Coordinate completion and ensure submission of required medical clearances.
- Assist in the prevention, management, treatment, rehabilitation, and recognition and evaluation of all student-athletic injuries.
- Responsible for emergency care at both team practices and games.
- Coordinate therapeutic rehabilitation programs and individual treatments for student-athletes.
- Assess and manage of student-athlete injuries (including scheduling doctor visits, x-rays/scans, medical exams/studies and surgeries).
• Act as liaison between medical providers, coaches, athletes and parents.
• Responsible for medical record keeping. Manage the injury tracking system, including injury reports, treatment cards, clinic forms, medical clearance and insurance files.
2. Assist in the Administration of the Sports Medicine center
• Assist in the recruitment, supervision, and clinical instruction of student athletic trainers.
• Pro-active involvement, if available, during weekly staff meetings.
4. Other duties as assigned.

Provides Work Direction
Occasionally provides work direction to student assistants.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• NATA, CPR, First Aid and BBP certification required.

Skills
• Basic computer skills required

Abilities
• Ability to provide accurate, timely and courteous service

Education and/or Experience
• Bachelor degree in related health field required, with advanced degree in related field preferred.
• 2-4 years of relative experience preferred.

Salary Information
$17.20 - $19.70 per hour

Close Date
06/05/2014

Open Until Filled
No

Special Instructions to Applicants
This is a part-time (.5 FTE), part-year (10 month) position.



To view the full job posting and apply for this position, go to https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.


Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.


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Posted by the FREE value-added recruitment advertising agency


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Website: Athletics Administration
Contact Information:

http://apptrkr.com/478831



University of San Francisco: Program Assistant IV - Administrative Assistant SONHP


Program Assistant IV - Administrative Assistant SONHP

University of San Francisco


Department:
School of Nursing & Health Professions

Job Type:
Full-Time

Job Summary:
Provides administrative support to School of Nursing & Health Professions Assistant Dean. Carries out duties and responsibilities with limited-to-no supervision. This person’s successful information management, knowledge of departmental and divisional academic functions, and business-process related questions and issues, helps the SONHP to run smoothly, and serve students, faculty, staff, and external contacts more effectively. This program assistant reports to the Assistant Dean for Administration and may supervise student assistants.
Administrative Support to the Assistant Dean—90%

This person will provide administrative support to the Assistant Dean. This person will assist with data management, process evaluation and improvement, faculty affairs, human resources, and budget management.
General Administrative Support—10%

Provide occasional support at SONHP front desk, answering calls and processing requests. Provide back-up support to peer program assistants as needed. Perform other duties as assigned.

Job Responsibilities:
- Assist in administration of business and operations functions for the School of Nursing & Health Professions.
• Triages inquiries, both written and by phone, for the Assistant Dean. Answer routine requests and inquiries.
• Independently track information, including program budgets, prepare and edit reports, proposals, manuals and correspondence for the Assistant Dean.
• Maintain databases for SONHP and track faculty data
• Handle confidential, sensitive materials, correspondence and issues relating to SONHP programs.
• Seek answers to faculty and staff questions and follow up with information and appropriate referrals.
• Create, revise, store and maintain, retrieve, edit and print a variety of documents, reports or records using word processing software.
• Perform data processing duties, including use of Excel, Filemaker Pro, Banner and other administrative information systems.
• Perform other duties as assigned.

Minimum Qualifications:
Post high school education preferred. Training or experience equivalent to four (4) years of increasingly responsible work experience in a senior support role or related education. Ability to work with a minimum of supervision. Precise knowledge of office and university policy and procedures; comfort and experience with university systems. Knowledge of Banner student software is a plus. Demonstrated critical thinking, planning, problem-solving and interpretive skills to analyze situations, define problems, identify concerns, develop and propose solutions. Ability to work with variety of constituencies and explain complex rule-based systems with a high degree of service and compassion. Appreciation of student privacy and understanding of FERPA regulations.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Posted by the FREE value-added recruitment advertising agency


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Website: School of Nursing & Health Professions
Contact Information:

http://apptrkr.com/478936



University of San Francisco: Assistant Athletic Trainer


Assistant Athletic Trainer

University of San Francisco


Department:
Athletics

Job Type:
Full-Time

Job Summary:
This Assistant Athletic Trainer will report to the Director of Sports Medicine. The Assistant Athletic Trainer will assist in the organization of and manage the care, prevention, and rehabilitation of injuries for student-athletes as directed by the Director of Sports Medicine. This position will work cooperatively with student-athletes, coaches, and athletic department staff.

Job Responsibilities:
1. To work in cooperation with the Director of Sports Medicine in all aspects of the health care of student-athletes at the University of San Francisco.
2. Implement the prevention of potential injuries through conditioning programs and other preventative measures in order to have the maximum performance from each student-athlete.
3. Implement the treatment, care and rehabilitation of injuries according to the protocols developed by the Director of Sports Medicine and the team physicians.
4. Evaluate and direct the emergency medical attention given when a student-athlete is seriously injured in practice or competition.
5. Direct in-house rehabilitation programs for all injuries so that the student-athlete can return to competition and re-injury does not occur.
6. Maintain knowledge of up-to-date techniques in the prevention, care and rehabilitation of athletic injuries by attending clinics, seminars, and current periodicals.
7. To assist with the organization and administration of all pre-participation physicals with physicians; coordinate medical clearance and eligibility for practice and competition.
8. To be in attendance at home athletic events as assigned by the Director of Sports Medicine.
9. To travel with collegiate athletic teams as assigned by the Director of Sports Medicine.
10. To assist the Director of Sports Medicine in the organizational and administrative duties of the Sports Medicine department. Duties may include, but are not limited to:

a. medical record keeping

b. attend weekly staff meeting

c. staff scheduling

d. inventory

e. pre-season preparation and practices

f. other duties deemed necessary by the Director of Sports Medicine
11. To assist in the supervision and clinical instruction of students participating in the Athletic Training Student education program. Duties include, but are not limited to:

a. clinical supervision

b. clinical instruction

c. student evaluations
12. To act as a liaison between student-athletes, coaches, parents, team physicians, strength and conditioning staff, and other sports medicine professionals on medical consultation matters.
13. To work cooperatively with the Director of Sports Medicine, other staff athletic trainers, team physicians and all persons involved with the Sports Medicine Department.
14. Other duties as assigned.

Minimum Qualifications:
Bachelor’s degree required. Master’s degree preferred. Further, the successful candidate must have an extensive knowledge of the prevention, treatment, and rehabilitation of athletic injuries including NATABOC certification. Experience with Division I athletics and post-NATABOC experience is preferred, and he or she must maintain current NATABOC, first aid, and CPR certification. He or she must also have knowledge of, and ability to apply NCAA rules as relevant to the position. This position requires excellent oral and written skills, knowledge of Word and Excel computer program, and be willing to travel with the athletic teams to away contests and work irregular or extended work hours. Further, he or she must possess strong interpersonal skill and the ability to work effectively with a wide range of constituencies in a diverse environment, including but not limited to student-athletes, coaches, administrative staff, and physicians. He or she must also possess the ability to lift, push, and pull equipment and/or materials up to 50 pounds for shorts distances, as well as manipulate the injured athlete. The Assistant Athletic Trainer must be committed to the mission and values of the University of San Francisco.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Athletics
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University of San Francisco: Program Assistant V: Gift Poster


Program Assistant V: Gift Poster

University of San Francisco


Department:
Development Services

Job Type:
Full-Time

Job Summary:
While reporting to the Associate Director of Development Services, the Program Assistant V will act as a gift poster and a general department coordinator by providing support to the department as a whole. The PA V will work independently and under minimal supervision to manage many pertinent department functions, conferring with the Associate Director when necessary. The PA V will be expected to recommend, develop, and implement new methods and procedures to improve office function, efficiency, and cost savings for the benefit of the department.

Job Responsibilities:
• Post donations to the Banner Advancement database, while maintaining a commitment to accuracy and attention to detail.
• Ensure that all paperwork involved with all gifts is in order, and post gifts directly according to a donor’s wishes.
• Uphold gift posting policies, including PCI Compliance for credit card processing.
• Work with a diverse group that includes donors and high level internal employees on problem resolution for gifts and pledges.
• Act as service liaison for the department with outside second party financial processing outlets. Develop relationships with affiliates of second party institutions, i.e. bank personnel, to expedite any processing issues or errors that may arise if steps are taken that are outside of existing contract language for processing procedures.
• Quickly become accustomed to gift processing practices and assume responsibility to research and provide copies of gift documentation as it is requested by the office of Accounting and Business Services for general questions and during any scheduled audit operations.
• Act as backup for day to day operations. Become familiar with receipting process and generation of reminders and reports should the need arise.
• Provide general support to the department by committing to overall functionality, especially in terms of Copier/Printer and IT requests.
• Assume full responsibility for producing a high quality level of work at all times, especially during the department’s high volume peak periods.
• Direct visitors from the division, and the university at large, to accept donations or field overall questions.
• Assist with donor record updates and pre-report generation database requests while providing meticulous attention to accurate data entry.
• Utilize independent prioritization and organization skills.

• Perform other duties as assigned.

Minimum Qualifications:
• Post-high school education preferred
• Training or experience equivalent to five years of increasingly responsible work experience in a senior support role or related education.
• Two years in Accounting field or one year experience in data entry in a large complicated database.
• Advanced experience working with computer database systems, word processing and spreadsheet software.
• Knowledge and experience with Mail Merge is a plus.
• Must be customer service and team oriented.
• Ability to maintain effective relations with students, colleagues, faculty members, and public entities.
• Capability to work independently and with minimal supervision.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Development Services
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University of San Francisco: Manager, Web Strategy and Development


Manager, Web Strategy and Development

University of San Francisco


Department:
Arts & Sciences

Job Type:
Full-Time

Job Summary:
The University of San Francisco’s College of Arts and Sciences is seeking an experienced, hands-on web manager to develop the College’s website. The Manager of Web Strategy and Development is responsible for day-to-day updates and proactive creation and maintenance of content to promote and advertise the College and its faculty, staff, students, and initiatives. We are seeking an individual with a combination of management background, technical experience, strong written and interpersonal communication skills, and initiative to help improve our website and enhance communication within the College and with external constituencies.
The Web Manager reports to the Associate Dean for Faculty Scholarship and Academic Effectiveness and collaborates with faculty, staff, and administrators in the College and the University as a whole.

Job Responsibilities:
• Responsible for developing, designing, posting content and day-to-day updates, and managing the College’s website, utilizing USF’s web content management software, Ektron
• Monitor web analytics using Google Analytics and provide reports to the dean and the associate deans on a periodic basis.
• Manage the production of College’s digital newsletters.
• Monitor and analyze the College’s social media platforms and other platforms that the College should follow; assist with social media strategy and posting
• Consult with faculty and staff to gather requirements for website development and needs
• Works simultaneously on multiple projects, with the ability to serve as leader and/or participant on project teams within the College and the University
• Assume leadership/mentor role to recruit and supervise student assistants
• Create standard page layouts and procedures that will reduce inconsistencies/errors and locate problems across the College’s web pages.
• Provide technical assistance responding to errors, problems, or questions regarding the website working with various university departments, such as Information Technology Systems (ITS), Web Services, and Marketing and Communications
• Coordinate with ITS and vendors to keep servers and data storage up and running, such as applying upgrades and troubleshooting
• Working with other staff, the web coordinator will research, test, implement, and manage web-based applications to bolster current college web functionality and improve internal and external coordination of complex tasks.
• Perform other duties as assigned.

Minimum Qualifications:
• Bachelor’s degree required.

Degree in Computer Science, Information Science, Web Development, Graphic Design, Communications, or related academic area, or equivalent experience, preferred.
• Strong writing and production skills.
• Ability to work independently, pay attention to detail, lead a team, and collaborate with multiple stakeholders required.
• Ability to self-teach is essential.
• Excellent communication skills across organizational levels
• 3-5 years of relevant web technology work experience, including HTML5, CSS, and Javascript. Experience with Python, MySQL and jQuery a plus.
• Experience with modern graphics packages such as Adobe Creative Suite.
• Ability to work independently, diagnose issues, and find solutions with great attention to detail
• Experience with content management systems, particularly Ektron
• Familiarity with web analytics and SEO a plus.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Arts & Sciences
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University of San Francisco: Marketing Writer


Marketing Writer

University of San Francisco

Department:
Content Management

Job Type:
Full-Time

Job Summary:

The University of San Francisco (USF) is searching for an experienced, versatile Marketing Writer to produce copy for a range of print and electronic media. Reporting to the Assistant Vice President for Content Management, the Marketing Writer will play an important role in enhancing the visibility and reputation of the university and its schools, colleges, centers, and institutes.

Job Responsibilities:
1. Writes marketing text for a broad range of materials—from paid advertisements, brochures, and flyers to web pages and emails—for a variety of audiences, including alumni, prospective students and donors. Writing includes both longer text as well as headlines.
2. Edits and proofreads copy for a broad range of materials, including paid advertisements, brochures, and news and feature articles.
3. Collaborates in conceptualizing promotional materials for print, online and on-air media.
4. Collaborates with news and web writers to maintain consistent editorial style and voice for university communications.
5. Performs other duties as assigned.

Minimum Qualifications:
1. Education: Bachelors degree required; Masters degree preferred.
2. At least 5 years experience, including related experience in public relations or advertising.
3. Excellent written and oral communications skills. Excellent copyediting skills. Excellent, proven project management skills required.
4. Proven record of writing successful advertising and marketing materials for full array of media or equivalent experience.
5. Self-starter who is energetic, creative, and resilient.
6. Solid experience in full range of e-communications marketing tools, including social media.
7. Understanding and appreciation of USF’s mission and values.
8. Ability to perform at the highest level under tight deadlines, with multiple priorities, and in a team environment.
9. A consistent service orientation.
10. Highly organized, enthusiastic and creative.
11. Proficiency with or ability to learn project tracking software.
12. Ability to collaborate with in-house and freelance designers.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Content Management
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University of San Francisco: HRIS Assistant



HRIS Assistant

University of San Francisco


Department:
Human Resources

Job Type:
Full-Time

Job Summary:
The University of San Francisco is looking for an HRIS Assistant to serve as an integral part of the Human Resources team. This position reports to the Director of Human Resources Information Systems (HRIS). The assistant is responsible for assisting with the analysis, design, development, data quality and general support for systems associated with the USF Human Resources Department.

Job Responsibilities:
1) Systems Implementation and Support: Assist with the implementation of new departmental initiatives and HRIS projects; Support existing systems and external integrations related to the current systems. To include data analysis, data quality verifications, security support and data entry. Ability to work with staff to develop, implement, test and document new and existing processes and systems.
2) Functional / Technical Support: Provide functional and technical support and backup operational support when needed for the Banner ERP, Banner EPAF, PeopleAdmin and related systems to include but not limited to: PerfectForms, Ektron, WebFocus, ServiceNow. Direct support for current operations, system upgrades, system integrations, security, reporting, data integrity and maintenance.
3) Documentation and Training: Assist with the creation, development, storage and publications of process, policy and procedure documentation. Assist with training materials creation, delivery and training roster management.
4) Adhoc Reporting / Analysis: Assist with the analysis and creation of management data for the department.
5) HRIS Help Desk: First line responder for all HRIS inquiries related to EPAF, HR data, decentralized reporting.
6) Backup Support: Provide backup support and assistance for the human resources department.
7) Performs other duties as assigned.

Minimum Qualifications:
1. Minimum of 2 years Banner experience, or experience on an HRIS system, preferably Ellucian Banner, PeopleSoft, or PeopleAdmin.
2. 2+ years of experience supporting human resources operations in a fast paced high-transaction environment handling confidential data.

3. Ability to organize, analyze and present large, complex data sets in an efficiently and accurately.
4. Experience in HR operations from employment intake, through payroll processing and internal/external payroll reporting including: employment law, employment taxation fundamentals, benefits/contribution calculations, federal/state regulatory reporting and general ledger reporting as it applies to payroll.
5. Able to work independently on assigned projects from inception through development.
6. Ability to manage multiple projects and tasks simultaneously.
7. Work as a team player in a fast-paced, multi -project, collaborative environment.
8. Excellent analytical, verbal and written communication skills.
9. Excellent customer service skills.
10. Bachelor’s degree in Human Resources, Business Administration, Information

Systems, or related field/equivalent experience.
11. Ability to pass the background check.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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University of San Francisco: Program Assistant IV Academic Department Support


Program Assistant IV Academic Department Support

University of San Francisco


Department:
School of Management

Job Type:
Full-Time

Job Summary:
The Program Assistant will provide a full range of administrative services to the faculty teaching at the Downtown Campus. The Program Assistant will coordinate and cooperate with other Academic Department Support Program Assistants in providing the services needed to support the educational mission of the School of Management faculty and administration.
Supervisor: Manager of Academic Logistics and Adjunct Faculty

Job Responsibilities:
Administrative Support to Department Faculty:
• Provides administrative services as stable point of contact for highly dynamic and fast paced department composed of faculty (part-time and full time), Research and Teaching Assistants as well as staff (from within and outside USF).
• Acts as resource liaison between and among faculty, students and the University community and members of the public. Establish and maintain effective working relationships with peers in other offices.
• Contribute to a warm, welcoming, receptive environment by greeting and assisting faculty, students, staff and other visitors coming into the office. This also includes assisting over the telephone.
• Handle requests for duplicating, scanning and faxing of instructional materials.
• Perform the initial review of department faculty purchases and expense reimbursement requests to ensure all appropriate documentation has been provided prior to submitting to the Office of Finance, Budget and Planning.
• Requests campus parking for department guests.
• Schedule meeting space for Department meetings. Coordinate with faculty to assure that meeting space has necessary equipment, in working order, in advance of meetings (computers, projectors, and telecom).
• For various department events, coordinates appropriate room reservations, catering, and facilities set-up, audio visual and sound equipment.
• Record and disseminate minutes for department or other meetings.
• Report to Chair all catering, meeting, and event expenses in advance, to facilitate budget monitoring.
• Prepares and submits departmental purchases, payments, reimbursements through the use of purchase requisitions, Concur Expense, Concur Invoice, and petty cash vouchers.
• Maintain information as required for the various departments and University initiatives.
• Prepare and maintain requisitions, facilitating acquisition of instructional needs (books, instructional media).
• As needed, assist with facilitating and scheduling faculty candidate interviewing for fulltime faculty positions, which might include travel arrangements, hotel reservations, establishing an itinerary of interviews with the Dean, Associate Deans, faculty members, students, and arrangements for the candidates presentation for the School.
Other Responsibilities:
• Assist with data preparation for accreditation or other institutional reporting.
• Performs other duties as assigned by the Manager of Academic Logistics and Adjunct Faculty.

Minimum Qualifications:
Post high school education preferred. Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role. Strong skills in priority management and attention to detail, including ability to prioritize multiple assignments and deadlines accurately while under pressure. Demonstrated strengths in the areas of service and team skills; including evidence of ability to work independently and in close conjunction with others. Excellent interpersonal skills are essential. Experience dealing with a variety of people in a professional manner.
Word processing, database applications (Banner, for example), University reimbursement systems (Concur), spreadsheet (Excel) skills, and experience with collaborative software and/or programs (Skype, GoogleDocs, Doodle).
Work schedule would be 10:00am to 6:30pm, Monday through Thursday, and 8:30am – 5:00pm, Fridays. However, may be required to work on occasional Saturday’s and/or week nights to support internal, external operations and/or events based on operational needs. Likewise, some days may be required to work beyond 5:00pm until and up to 8:00pm.

Other Responsibilities:
• Advanced knowledge of administrative concepts, principles and practices. Able to handle diverse situations, using written and unwritten policies and practices in addition to using own judgment to resolve conflicts and concerns.
• Able to initiate and accept responsibility for completion of special assignments/projects. Can manage multi-project deadlines, evaluate task priorities and make suggestions on the most efficient methods in handling multi-tasks.
• Works cooperatively and establishes effective working relationships with immediate peers as well as peers in other departments. Uses tact, diplomacy, discretion and judgment in regular contact with faculty, staff, student and others within and outside the university.
• Ability to perform multiple tasks and keep track of multiple boundary conditions. Able to be self-motivated to start and/or complete projects independently. Able to seek direction when needed. Assertive and able to communicate risks and organizational exposures.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Santa Clara University: Administrative Assistant


Administrative Assistant

Santa Clara University



The Administrative Assistant assists the staff of the Law Student Services office in providing services to students, faculty and staff. Reporting to the Senior Assistant Dean for Student Services, s/he supports the Assistant Dean for Diversity Programs, Director of Student Life, Assistant Registrars, and System Manager. The Administrative Assistant acts as the primary point of contact for the office and manages events.

Department
Law School

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Provides Information (30%)
• Primary point of contact for Law Student Services Office
• Manage multiline phone system, office email account, and instant messages to office.
• Answer questions, provide information
2. Administrative Support (30%)
• Compose letters for signature
• Work with vendors, place orders, monitor deadlines
• Maintain adequate inventory of office supplies
• Assist registrar with award programs
3. Event Management Support (20%)
• Assist Director of Student Life with Orientation planning and implementation
• Assist with commencement activities
• Manage logistics for Academic Advising Week, Club Day, Council of Leaders, Grad Week
4. Bar Association Liaison (15%)
• Complete Moral Character reviews and other required documentation for the bar associations
5. Other duties as assigned (5%)

Provides Work Direction
Answers questions and provides guidance for Student Workers as needed, but does not supervise workers.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Demonstrates initiative in resolving issues and solving problems

Skills
• Professional and service-oriented attitude
• Verbal and written communication skills
• Strong organizational skills
• Proficiency with Microsoft Office

Abilities
• Ability to handle detailed information with a high degree of accuracy
• Ability to prioritize and meet deadlines in a fast-paced environment

Education and/or Experience
• Associates degree or equivalent experience required.
• Three to five years administrative work experience with increasing responsibilities
• Experience in an academic environment

Salary Information
$17.20/hour - $19.70/hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Law School
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Santa Clara University: Class Giving Officer


Class Giving Officer

Santa Clara University



The Reunion Giving department at Santa Clara University is the primary annual fundraising vehicle for the school. This team has an emphasis on raising support for the Santa Clara Fund and developing programs that engage alumni towards the team’s vision statement: “Devoted alumni ambassadors igniting a lasting community that joyfully invests in the SCU experience.” The Santa Clara Fund in particular is the University’s primary annual fund for undergraduate alumni and parents. Each year, Santa Clara Fund gifts ensure financial support for scholarships and Santa Clara’s undergraduate programs.

The level of the class giving officer will depend on the experience of the individual selected and specific goals will be assigned based on the agreed upon level. The Class Giving Officer reports to the Director of Reunion Giving to implement a program to both encourage and increase giving from undergraduate alumni during their reunion and non-reunion years. The is a field position emphasizing work with donors, prospects, and volunteers who have the capacity to make annual gifts at the leadership-level ($1,000 to $100,00) to the Santa Clara Fund or other designations supporting undergraduate education, and special gifts at the $25,000 level and above. This role also collaborates with Major Gifts and Planned Giving Staff, as well as Reunion and Regional staff in the Santa Clara Alumni Association.

Department
Development Individual Giving

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
A. Plan and execute high-end annual fundraising program for two personally assigned classes celebrating a major reunion.
B. Develop fundraising goals and strategies according to specific characteristics and capabilities of the assigned class, including lead gifts and possible challenge gifts, to achieve both high-end gifts and broad class participation. Collaborate with fundraising colleagues in the development of these strategies.
C. Position requires extensive fieldwork both locally and out of the area to support high-end annual giving to the Santa Clara Fund. Identify, recruit, and train volunteers; maintain frequent contact with volunteers through meetings, visits, correspondence, and telephone; provide information and assistance to volunteers to support their ability to carry out solicitations and other assignments; steward volunteer efforts through regular contact and recognition.
D. Identify and prioritize prospects; make volunteer prospect assignments; prepare background information for solicitations; follow up with volunteers to ensure completion of assigned solicitations.
E. Develop and coordinate solicitation strategies for key prospects. Work closely with Major Gifts staff on the reunion and non-reunion year annual solicitation of leadership gifts from Major Gift prospects, with Planned Giving staff as appropriate.
F. Solicit leadership gifts, when appropriate, from high-level volunteers and lead prospects.
G. Coordinate plans and activities with the Santa Clara Fund direct mail and telemarketing services on an ongoing basis.
H. Ensure that pledges are accurately booked, fieldwork is documented in a timely manner, and appropriate information is recorded in university records.
I. Collaborate with the appropriate Alumni Relations staff at the Santa Clara Alumni Association.
J. Document solicitation information for files and update tracking system; monitor system and follow up to assure proper recording of information and gifts.
K. Time and budget permitting, plan and implement volunteer and donor events for assigned classes.
Class Giving Officer:
A. Performs all standard essential responsibilities and meets qualifications as the Class Giving Officer.
B. Annual fundraising of $10,000 to $25,000
Senior Class Giving Officer:
A. Performs all standard essential responsibilities and meets qualifications as the Senior Class Giving Officer.
B. Responsible for the training of new Class Giving Officer. Develop training plans and performance milestones. Develop new training topics and procedures as needed.
C. Monitor assigned Class Giving Officers performance through regular one on one to ensure they are on track to meet internal office deadlines, adhere to reunion campaign time line, and meet fieldwork and solicitation expectations. Regularly report progress to Director and develop plans to reward top performers and respond appropriately to correct underperforming members as needed.
D. Mentor all existing Class Giving Officers on an ongoing basis, lend support and guidance to as time allows. Participate in the performance evaluation process by providing feedback to the Director.
E. Closely collaborate with Director on all internal reunion fundraising program strategies utilized by the team. This includes but is not limited to work rangling from conceptual strategy to tactical elements like templates.
F. Partner with Director to engage alumni in non-reunion years, specifically through the Santa Clara Advocates Program. This entails fieldwork to engage passionate alumni volunteers, board management, and internal program strategy development.

Provides Work Direction
N/A

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
A. Knowledge of Santa Clara University helpful.

Skills
A. Demonstrated excellent oral and written communication skills.
B. Outstanding strategic thinking and analytical skills.
C. Outstanding interpersonal skills, sound judgement, and experience handling highly confidential information.

Abilities
A. Demonstrated ability to work both independently and as part of a team and to work collaboratively with other Development and Santa Clara Alumni Association staff.
B. A commitment to higher education and ability to articulate a compelling case for annual discretionary support of undergraduate education and student life at Santa Clara.
C. Strong initiative, creativity, organizational ability, and attention to detail.
D. Ability to travel regularly with access to personal transportation.
E. Ability to use current desktop office technologies, and to adapt to and use future technologies.
F. High energy level, enthusiasm, sense of humor, flexibility absolutely required.

Education and/or Experience
A. Bachelor’s degree required
B. Experience:
- Class Giving Officer: Experience: 1-3 years of applicable experience
- Senior Class Giving Officer: Experience: 3-5 years of direct fundraising and/or volunteer management, with minimum of 1 year of experience at SCU highly preferred. Demonstrated leadership in past positions, including experience training and mentoring peers.
C. Demonstrated experience and interest in personal solicitation of large annual gifts ($1,000 to $50,000) as well as volunteer management and motivation. Proven track record of raising $10,000-$25,000 annually.

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: Business Process Analyst


Business Process Analyst

Santa Clara University



The Business Process Analyst provides extensive administrative and technical support to the Associate Director for Systems and Data Analysis and other staff for the effective and successful operation of the Financial Aid modules of the PeopleSoft Student Administrative system. The position supports the strategic goals and direction of Enrollment Management by providing systems and operations activities to help achieve stated data management goals and reporting objectives.

Department
Financial Aid Office

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Functional Area
• Through data analysis, software problem recognition/resolution, reporting, and table setup and maintenance the incumbent will coordinate and trouble-shoot the annual system set up.
• Develop and monitor project plans and serve as second-level help desk for system problems.
2. Functional Area
• The incumbent will develop and maintain a master calendar for daily, weekly, monthly and annual processes and timelines.
• Coordinate testing of software releases, updates, queries, etc.
• Develop operating guides, policies, and procedures.
• Develop materials and conduct training for staff and other campus departments.
• Research system functionality for alternate approaches in system development and fit-gap resolution.
3. Other duties as assigned.

Provides Work Direction
N/A

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Employee cannot be in default for Title IV Aid.

Knowledge
• Preferred knowledge of federal and state financial aid programs.
• Preferred knowledge of financial aid and admission processes and timelines.

Skills
• Working knowledge of MS Word, PowerPoint, Access, Excel, Cognos, Flash, HTML; SQL; XML; Common Spot.
• Preference will be given to individuals who have demonstrated experience with PeopleSoft Student Administrative software.
Experience with project planning software.
• Experience with integrated student information systems and data mining.

Abilities
• Demonstrated ability to create and deliver effective program documentation, communication, and training materials.
• Demonstrated ability to analyze, troubleshoot, and resolve system related problems effective verbal and written communication skills.

Education and/or Experience
• Administrative and technical knowledge and skills normally obtained through a bachelor s degree or equivalent progressive experience and training (i.e., analysis, evaluation, development, or improvement of administrative policies, procedures, practices, or programs).
• 3-5 years of related work experience required.

Salary Information
$22.42/hour - $25.88/hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.


Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.


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Website: Financial Aid Office
Contact Information:

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University of San Francisco: Benefits Specialist


Benefits Specialist

University of San Francisco


Department:
Human Resources

Job Type:
Full-Time

Job Summary:
You will report to the USF Director of Employee Benefits and provide support to the Human Resources Department in the area of Benefits. This position is expected to administer and support the benefits team efficiently and effectively with good use of current technology. You will provide comprehensive employee benefits customer service to all employees by answering questions, educating and counseling employees on USF benefits. You are charged with creating a positive experience as the face of HR and Benefits to employees. You will be expected to manage competing priorities with frequent interruptions in a high paced, high transaction benefits environment. You will be expected to staff the benefits office during open hours 8:30 to 5:00 Monday through Friday.
This position helps ensure that the University’s Vision, Mission, Values, and Strategic Priorities are strongly supported by the decisions made within the HR Department.

Job Responsibilities:

• Administer the benefits programs and processes that include, but are not limited to, the following:
- Enrolling, terminating, and processing qualifying events in Banner (HRIS), BeneTrac and carrier websites
- Administer COBRA
- Administer commuter benefit both pretax and university subsidy
- Providing superior customer service via the benefits email box, benefits phone line, and front desk
- Reconciling and processing vendor invoices for payment
- Tuition remission/exchange and Fachex programs
- Unemployment management and reporting
- Conducting health and welfare benefits orientation
- Benefits surveys
- Accumulating/recording/tracking/verifying of benefits-related information in Banner, BeneTrac and benefits-related information/reporting required for payroll and other critical university departments such as Business & Finance
- Other projects as needed
• Interpret benefits regulations and policies/procedures/protocols; provide accurate information
• Review benefits policies and procedures; provide recommendations for possible improvement.
• Research and resolve sensitive and confidential benefits issues in a timely and effective manner and respond to customers in a positive, timely fashion
• Develop and maintain positive professional relationships with all campus schools/departments and external vendors/constituencies.
• Support HR in ensuring the integrity of its benefits/benefits-related data, systems, records, and files in Banner (HRIS), BeneTrac, and other university systems.
• Provide input to help keep the benefits section of the HR website up-to-date and accurate.
• Other duties as assigned
• Will be required to transport benefit material up to 25 pounds between campuses and floors within campus buildings.
• Will be required to attend meetings and events on lower campus which may require using multiple flights of stairs

Minimum Qualifications:

• Bachelor’s degree/or equivalent experience
• Four (4) years of successful experience in a human resources and/or benefits department and performance of duties similar to those specified
• Excellent interpersonal skills; the ability to communicate effectively verbally and in-writing, presenting data and explaining complicated benefit matters in clear, understandable language.
• Proven track record of working across organizations and functions.
• The ideal candidate will be effective working both independently and as a team member with superior customer focus.
• 2 years of experience facilitating benefit orientations and open enrollment information meetings.
• Excellent knowledge in Microsoft Word, Excel, PowerPoint.
• 2-4 years of front line/high volume customer service in an HR/Benefits role.
• Demonstrated knowledge of health and welfare benefits administration and policies.
• Strong time management skills with the flexibility to balance/achieve multiple priorities and the ability to effectively manage change.
• Ability to develop and implement plans/projects and follow them through to completion.
• At least one year of demonstrated ability to develop and maintain effective work relationships within a diverse environment and with a wide customer range to include: executives, staff, faculty, vendors and the public.
• Understanding of and commitment to USF’s Mission, Vision, Values, and strategic priorities and goals.
• Professional certifications such as GBA, CEBS, SPHR, or PHR.
• Familiarity with Banner and BeneTrac are a plus.
• Ability to work scheduled and unscheduled overtime.
• Superior interpersonal skills and the ability to communicate effectively orally and in writing
• Must demonstrate the ability to develop and maintain effective work relationships with a wide range of constituencies in a diverse community, including board members, executives, staff, faculty, students, alumni, vendors and the public
• Knowledge and application of state and federal laws and regulations and city ordinances including FMLA, ADA, VDI, SDI, CFRA, LTD, San Francisco Sick Leave, Workers Compensation, OSHA, Unemployment.

Other Responsibilities:

• Experience in higher education, preferred
• Strong problem-solving skills, with the ability to identify and evaluate problems and deliver timely and effective solutions
• Strong time management skills with the flexibility to balance/achieve multiple priorities
• Strong commitment to data integrity and accuracy
• Ability to exercise discretion and maintain confidentiality
Work environment is an office with the ability to lift 25 pounds occasionally. Frequent sitting, standing, walking, and occasional walking on multiple flights of stairs.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Human Resources
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University of San Francisco: Office Assistant V


Office Assistant V

University of San Francisco

Department:
School of Education

Job Type:
Full-Time

Job Summary:

The University of San Francisco is a Jesuit Catholic University founded in 1855 to educate leaders who will fashion a more humane and just world. Candidates should demonstrate a commitment to work in a culturally diverse environment and to contribute to the mission of the University.
The University has hosted the federally funded Trio Upward Bound Program continuously since 1966. Upward Bound is a college preparatory program for high school students from families with low-incomes or parents who do not have a college degree. Our goal is to increase the number of students from these backgrounds who complete their college education. A group of dedicated staff, students, and parents work to create a learning environment that respects and honors the culture and history of diverse populations so that our graduates will use their education to create more just societies here and throughout the world.
This full time position coordinates the overall clerical support and budget management for two Upward Bound Math Science projects and includes duties that range from general reception to project data entry and fiscal records management

Job Responsibilities:
• Process all incoming correspondence
• Coordinate outgoing correspondence
• Record staff meeting minutes
• Maintain project fiscal year files
• Maintain inventory of office supplies
• Process USF forms for purchasing and payment of services and activities
• Create and Input new admits student data
• Download participant One Card information to student database
• Provide general project information for public inquires via phone and website
• Enter general student data, generate admission letter to student and advisor, scan admissions documents
• Maintain accurate records of all Project expenses and revenues.
• Review Monthly reports from the OCG Senior Accountant and reconcile against SS Banner and internal Project records
• Assist to reconcile all Project Concur expenses within 30 days
• Prepare reports to forecast available balances based on expected expenditures
• Prepare budget re-allocations/transfer forms
• Check with Accounts Payable to ensure that vendors are paid on time
• Liaison with SOE Business manager and OCG Senior Accountant
• Perform other related duties as assigned

Minimum Qualifications:
Post high school education preferred; training or experience equivalent to three years of increasingly responsible work experience or related education. Software expertise in Microsoft suite, especially excel. Proficient in use of Banner, demonstrated by previous paid work experience. Good written and verbal communication skills. At ease working in a multicultural, multi-generational work environment, Bi-lingual Spanish or Asian Languages desired.

Other Responsibilities:
Bi-lingual desired: Spanish or Chinese languages. Familiar with FileMaker Pro database.

Knowledgeable about federal Trio Programs.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: School of Education
Contact Information:

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Boston College: Sr/Programmer Analyst - COGNOS #11513

Boston College Introduction 

 Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,100 full-time undergraduates and 4,700 graduate and professional students. Ranked 31 among national universities and a member of the Association of Research Universities, Boston College has 752 full-time and 1,080 FTE faculty, 2,750 non-faculty employees, an operating budget of $886 million, and an endowment of approximately $2 billion.

Six Values. One I.T.S.   

Collaboration - Continuous Improvement - Innovation - People - Service - Transparency 

Job Description 

 The Cognos Systems Administrator will be responsible for ensuring system performance of Cognos planning and reporting tools as well as the maintenance of the Cognos software and server configuration. This is a customer facing role and the selected candidate will have regular interactions with various client managers and users. Responsibilities include but not limited to the following:

Create and maintain appropriate analytics, monitoring procedures, reports and dashboards;

Create and maintain accurate, up-to-date documentation regarding the Cognos environment, standards, and procedures;

Perform ad-hoc analysis and reporting in response to requests from end users.

Creates user documentation and deliver end user training as required.

Provide guidance on best practices for setting up and deploying Cognos reporting solutions 

 Requirements 

 *  Significant technical knowledge of and hands on experience with COGNOS Business Intelligence tools and techniques.

*  Must have strong communication skills and a great positive can-do attitude able to thrive in diverse and dynamic environment.

*  Proficient in implementing solutions utilizing ITIL frame work and best practices.

Preferred:

*  Familiarity with IBM Tivoli and SPSS software.

*  Experience with Web Portal/Dashboard design, integration and implementation.

*  Experience in Database technologies like SQL Server/Oracle, DB2 etc.

*  Working knowledge on Mainframes, Windows, UNIX, and Linux Operating environments. 

 Closing Statement 

 Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer.





Website: Information Technology - Applications Services
Contact Information:

In order to be considered as an official applicant, please note that it is necessary to apply directly online at our site: www.bc.edu/bcjobs.



Santa Clara University: ISS Records Coordinator


ISS Records Coordinator

Santa Clara University



Santa Clara University serves over 1000 international students on the F-1 and J-1 visas in an effort to enrich the diversity of the campus community and to promote international understanding and global awareness. ISS is required by federal regulations to maintain records of all students and scholars who have been issued immigration documents throughout the course of their academic program, during any period of post-completion employment (Optional Practical Training (OPT)/Academic Training), and for three years after program completion. The records and files must also be maintained for non-degree students on study abroad, visiting scholars in the J-1 visa category, and off-site international students and scholars at the Jesuit Theological School in Berkeley. The ISS Records Coordinator is responsible for the ISS system of record management and provides administrative support for issuance of immigration documents, creating and maintaining student files, checking in international students when they first arrive or effect a change of immigration status, maintaining and updating request forms, updating the ISS website, assisting in quarterly International Student Orientations, and offering administrative support to the ISS Director and staff in a variety of areas as needed.
Santa Clara University’s Strategic Plan 2011 prioritized “Global Understanding and Engagement”. The Global Engagement Office (GEO) was created in 2012 and the University continues to develop its global education programs in keeping with the Strategic Priority. GEO is an exciting, growing department that provides strategy, leadership and communication to the University related to student learning and engagement, faculty/staff teaching, research and support and external partnerships and development.
The ISS Records Coordinator is expected to maintain high standards of data integrity, record management and comply with all federal regulations and professional best practices as outlined in the NAFSA Code of Ethics. As well, the ISS Records Coordinator is expected to demonstrate the highest degree of professionalism in keeping with expectations in the Global Engagement Office.

Department
Global Engagement Office

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
Record Management and Data Entry
1. Creates files for incoming students and scholars
2. Maintain and manage records and filing system for continuing students and scholars, those on employment extensions (OPT/Academic Training), and those who completed their programs for a period of 3 years
3. Enter data in PeopleSoft and in Excel file spread sheets and assist in maintaining electronic data integrity
4. Enter data, generate reports, activate downloads, and manage data in ISSM (formerly FSAatlas) batching system that will interface with PeopleSoft and Student Exchange Visitor Information System (SEVIS)
B. Administrative Support
1. Assists in implementing departmental policies and procedures to ensure regulatory compliance with SEVIS reporting and record management
2. Assists in document issuance and duplication required for F-1 and J-1 students and scholars
3. Assists in the updating and maintenance of the ISS website
4. Assists in conducting and planning required quarterly orientations for F-1 and J-1 students and scholars
5. Assists ISS Director and staff in providing basic administrative support and all other duties as assigned
6. Attends professional development courses and training as directed by ISS Director
7. Maintains knowledge of standards and best practices for information systems and record management related to International Student Services

Provides Work Direction
This position does not provide work direction.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
Knowledge of office software programs (Microsoft Office, WORD, Excel, and PowerPoint)

Skills
Sensitivity to cultural differences and ability to communicate effectively with individuals of diverse backgrounds

Abilities
Ability to multi-task, organize data and manage records with keen attention to detail
Ability to work collaboratively to improve office function and student data and record integrity
Ability to comply with federal and University policies, procedures, and mandates

Education and/or Experience
Bachelor’s degree required
Previous experience in a department or Student Affairs unit of an educational institution that has a high volume of contact with students
Experience with PeopleSoft records management system, specifically in higher education
Experience working with ISSM (formerly FSAatlas) and SEVIS batch processing
Experience working in an International Student Services office in a post-secondary educational institution

Salary Information
$19.65 / hour

Open Until Filled
Yes

Special Instructions to Applicants
This position is fixed-term with the possibility of extension or conversion to regular status dependent on funding and/or business need.



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Global Engagement Office
Contact Information:

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Santa Clara University: J-1 / F-1 International Student and Scholar Advisor


J-1 / F-1 International Student and Scholar Advisor

Santa Clara University



Santa Clara University serves over 1000 international students on the F-1 visa and a growing number of students and scholars in the J-1 visa category. A record number of new J-1 students and scholars are expected in Winter Quarter 2014 at the SCU main campus and the branch Jesuit School of Theology in Berkeley. The J-1/F-1 Advisor is responsible for federally mandated reporting requirements regarding students and scholars in the J-1/J-2 and F-1/F-2 visa categories through the Student and Exchange Visitors Information System (SEVIS) and will act primarily as the SCU Alternate Responsible Official (ARO) responsible for J-1 student and scholar administration reporting to the SCU Responsible Official, the Director of International Student Services. The J-1 /F-1 Advisor will provide the specialized SEVIS reporting, document issuance, administration and advising for J-1 scholars and also assist with general F-1 student advising and administration. S/he will work with the director to provide required J-1 scholar orientations and programing.
Santa Clara University’s Strategic Plan 2011 prioritized “Global Understanding and Engagement”. The Global Engagement Office was created in 2012 and the University continues to develop its global education programs in keeping with the Strategic Priority. GEO is an exciting, growing department that provides strategy, leadership and communication to the University related to student learning and engagement, faculty/staff teaching, research and support and external partnerships and development.
The J-1/F-1 Advisor is expected to comply with all federal regulations and University policies and maintain high standards of data integrity and professional conduct as outlined in the NAFSA Code of Ethics.

Department
Global Engagement Office

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
A. J-1 Student and Scholar Administration
1. Issue initial DS 2019 forms for all J-1 students and scholars and dependents (J-2s) to obtain visas to enter the U.S.
2. Conduct all J-1 data entry and reporting in the Student and Exchange Visitor Information System (SEVIS) including arrival of J-1 students and scholars on campus, required employment permissions (Academic Training), early withdrawals, extensions, change of status, transfers, terminations, and any other required reporting
3. Verify all required documentation for J-1 student and scholars to maintain legal immigration status including bank statements attesting to financial support, institutional financial guarantees, and proof of insurance
4. Maintain data on daily, monthly, and yearly SCU financial support requirements for international students and scholars
5. Authorize paid lectures and other off-campus activity for J-1 scholars in conformity with J-1 program regulations
6. Administer J-1 post-completion employment permission (Academic Training)
7. Administer J-2 dependent immigration status including J-2 employment authorization
8. Maintain a system of records on all J-1 students and scholars and their dependents for the duration of their programs at SCU, during the period of Academic Training, and for 3 years after completion
9. Keep current with changes in SEVIS, Department of Homeland Security, and State Department standards and regulations concerning J-1 student and scholar programs
10. Works with Director to ensure that J-1 program is in compliance with all federal and University laws and regulations
B. Programing and Support for J-1 Students and Scholars
1. In coordination with the ISS Director and ISS staff, conduct required orientations for newly arrived J-1 students and scholars
2. Conduct required ongoing programing for J-1 students and scholars that acquaints them with American society and culture
3. Assists J-1 students and scholars in adjusting to life at CSU including advising on applications for social security numbers, California driver’s licenses and identity cards, finding affordable housing, finding schooling for minor dependents, and other adaptation necessities
C. Other duties as assigned.
Other Duties and Responsibilities
1. Acts as a back-up administrator of F-1 student reporting and advising as needed
2. Contributes to the overall success of International Student Services by providing administrative support and all other duties as assigned

Provides Work Direction
This position does not provide work direction.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
*

Skills
Sensitivity to cultural differences and ability to communicate effectively with individuals of diverse backgrounds

Abilities
Ability to multitask, organize data, pay attention to detail, and communicate complex regulations and instructions to others
Ability to work with faculty, staff, and administrators in diverse departments and units on campus
Ability to comply with federal and University policies, procedures and mandates

Education and/or Experience
Bachelor’s degree required
Master’s degree in relevant field preferred
3+ years experience working in international student and scholar services required
3+ years experience working with SEVIS, databases, and University information systems required
Previous experience working as a J-1 student and scholar advisor preferred
Experience working in SEVIS and SEVIS batch processing preferred
Experience working with the International Student and Scholarship Management system (ISSM) formerly known as FSAatlas preferred

Salary Information
$22.42 per hour

Open Until Filled
Yes

Special Instructions to Applicants
This position is fixed-term with the possibility of extension or conversion to regular status dependent on funding and/or business need.
As a requirement of the SEVIS system, US Citizenship or Permanent Residency is required for users.



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Posted by the FREE value-added recruitment advertising agency


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Website: Global Engagement Office
Contact Information:

http://apptrkr.com/487207



Boston College: Sr. Applications Developer - Java (Kuali) #11800

Boston College Introduction 

 Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,100 full-time undergraduates and 4,700 graduate and professional students. Ranked 31 among national universities and a member of the Association of Research Universities, Boston College has 752 full-time and 1,080 FTE faculty, 2,750 non-faculty employees, an operating budget of $886 million, and an endowment of approximately $2 billion.

Six Values. One I.T.S.

Collaboration - Continuous Improvement - Innovation - People - Service - Transparency 

Job Description 

 Boston College is currently seeking a Java Developer to participate in the implementation of the Kuali Student  system (http://kuali/org/ks)  The Kuali Foundation (http://kuali.org), a partnership among higher education institutions across the world., is developing a comprehensive suite of open, modular, distributed and community-built administrative software.

The Senior Applications Developer will develop, implement, and maintain mission-critical applications in a heterogeneous environment.  This individual will participate in all phases of a project, including but not limited to requirements gathering, business process review, application design and integration, development, testing, documentation, training and implementation of new applications.  This individual will maintain and support both in-house and vendor developed applications, while providing excellent customer service, training and mentoring of other team members.

The Senior Applications Developer must adhere to a high standard in project management practices, process design, application development and integration, quality assurance, and systems management, in support of students, faculty, and staff.  Ability to communicate effectively in writing and verbally is required.  The candidate should have excellent interpersonal and customer services skills.

The ideal candidate would have at least 5 - 7 years field experience developing and maintaining mission-critical applications.  Candidates with experience in supporting applications in a Higher Ed environment preferred but not required. Experience with Kuali Student or other Kuali Projects is a plus.

Skills:

*    Knowledge and experience of open source projects, technologies, and tools

*    Experience building loosely-coupled, service oriented distributed systems

*    Languages/Platforms/Frameworks: Java/JEE, Struts, MVC, JSP, Servlets, Spring, JPA, Hibernate, JUnit, log4j, JIRA

*    Cross-cutting standards: XML/XSL/XSD,X/HTML, web services (SOAP/WDSL,REST)

*    Web Development: AJAX, JavaScript, HTML, CSS

*    Middleware: Apache web server, Tomcat, Jetty, JETL

*    Database solutions: Oracle (preferred), SQL Server, Derby

*    Testing: experience with continuous integration and writing unit tests

*    Object-oriented analysis and design: UML, Model Driven Architecture, Design Patterns

*    Operating Systems: Unix /Linux, Windows

*    IDEs and Development Tools: Eclipse (and a host of plug-ins), Subversion, Ant, Maven, Git/GitHub,

Responsibilities:

*    Participate in analysis and design of features and improvements

*    Develop code for Kuali RICE and Kuali Student projects according to standards and best practices

*    Establishes estimates for development tasks

*    Provide weekly status reports to Project Manager

*    Develop unit tests to test functionality

*    Participate in periodic code review

*    Participate in daily stand-up meetings

*    Produce documentation related to design and implementation work 

 Requirements 

 *    Bachelors Degree or equivalent experience in Computer Science or related field

*    3- 5 years recent experience in java-centric software development

*    1+ years Spring experience

*    1+ years Struts (or any MVC pattern, Sprint MVC/Struts1, etc)

*    1+ years Junit experience

*    Experience with ORM toll (iBatis, Hibernate)

*    Experience with SQL, PL/SQL

*    Excellent written/oral communication skills

*    Experience with code versioning, branching and release methodologies

*    Understanding of secure design and coding practices

*    Motivated, energetic self-starter comfortable in a team-oriented environment

*    Interest and aptitude to quickly learn and apply new technologies

*    Attention to detail and firm commitment to quality and customer service

*    Ability to independently organize and manage time effectively to meet goals of software delivery; Manage multiple tasks; ability to independently meet deadlines and maintain high level of productivity

Desired Skills:

*    Application systems development experience in a university setting

*    Experience integrating enterprise middleware with existing applications

*    SUN Java certification

*    Knowledge and experience with enterprise workflow solutions

*    Knowledge and experience with Identity and Access Management solutions

*    Experience working with open or community source project software and teams

*    Experience working with Kuali software is a plus

*    Web development: GWT, AnjularJS is a plus

*    Knowledge of HTML5 and PHP is a plus

*    Oracle AS, UNIX scripting, IBM MQ Services, HP Service Center, Automated Testing

*    Experience with agile scrum methodology is a plus 

 Closing Statement 

 Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, nation origin, disability, protected veteran status, or other legally protected status.  To learn more about how BC supports diversity and inclusion throughout the university please visit the Office of Institutional Diversity at http://www.bc.edu/offices/diversity.





Website: Student & Academic App Srvs
Contact Information:

In order to be considered as an official applicant, please note that it is necessary to apply directly online at our site: www.bc.edu/bcjobs.



Santa Clara University: Head of Archives and Special Collections


Head of Archives and Special Collections

Santa Clara University



Santa Clara University Library seeks applications and nominations for the position of Head of Archives and Special Collections. The selected candidate will be an imaginative and innovative leader who articulates a clear vision for a department that includes the university archives, special collections, and digital initiatives. Reporting to the Associate University Librarian for Resources and Digital Services, the Head of Archives & Special Collections serves as a member of the Library’s administrative team, participating in general administrative decision-making, library management, assessment and strategic planning.
Since the merger of archives and special collections in 2009, the unit has grown in personnel and resources and increased its visibility and prominence throughout the campus community and beyond. Its facilities include the Norman F. Martin, S.J. Reading Room, an expansive exhibit and gallery area, and a state-of-the-art archival storage vault. The unit’s collection strengths include the Mission Santa Clara Collection, consisting of manuscripts and printed books collected and used by the early Franciscans at Mission Santa Clara, from the founding of the Mission in 1777 until the arrival of the Jesuits in 1851; the personal papers of prominent Jesuits such as Fr. Bernard Hubbard and Fr. Jerome Ricard; and the University records and faculty papers of both Santa Clara University and its affiliate, the Jesuit School of Theology in Berkeley, CA. In addition, the department’s archival materials are complemented by special collections and rare books covering such topics as Jesuitica, non-fiction California, 17th and 18th century theology, 18th and 19th century travel and voyage literature, early printed bibles, and The Heritage Edition of The Saint John’s Bible.
The Head of Archives and Special Collections supervises a unit comprised of five full-time employees: the University Archivist, an Archival Processing Assistant, the Digital Initiatives Librarian, a Digital Initiatives Assistant, and a Public Services Coordinator. The Head of Archives and Special Collections, along with the University Archivist, also share supervision of a temporary, donor-funded Mission Santa Clara Archivist/Manuscripts Specialist (currently funded through July 2015). The Cataloging Specialist (organizationally in technical services) also provides rare book cataloging and special collections processing activities. Additionally, the head acts as a consultant to the Province Archivist of the California Jesuit Province Archives, which shares office and archival storage space with the unit.
Unit Profile
Archives & Special Collections develops, maintains, and preserves rare, unique and institutional materials in the Santa Clara University Library. The Collections directly support the University’s teaching, research, and service programs, both on campus and in the larger communities of which it is a part. The collections are focused on areas relevant to the University’s roles, primarily as a Jesuit, Catholic university in the heart of Silicon Valley, and as the oldest institution of higher learning in California, with a history integrally connected to Mission Santa Clara, one of California’s original missions. The collections also help support the primary resource needs of faculty teaching a variety of traditional and interdisciplinary courses in the University’s core curriculum.
Library Profile:
The Library advances the University’s mission to educate engaged and accomplished citizens through our dynamic services and unique, extensive collections. Our community-focused staff are integral partners in creating and cultivating physical and virtual learning environments for open inquiry and academic excellence.
The University Library has a staff of 37, including 17 librarians. For more information about the Santa Clara University Library, please visit http://
www.scu.edu/library/.
Salary & Benefits: Salary commensurate with qualifications and experience.
For information about the benefits offered by Santa Clara University, please visit: http://www.scu.edu/hr/benefits/

Department
University Library

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
60% Administration
Management
? Provides vision and leadership in directing and managing the programs and operations of Archives and Special Collections
? Sets goals, identifies resource needs and cultivates opportunities for collaboration
? Oversees and supervises five librarians/staff; indirectly supervises one staff
? Describes and redefines positions as necessary
? Raises awareness and develops understanding of the library’s unique resources with the community.
? Oversees an operational budget of approximately $60,000 (includes student wages of about $30,000)
? In consultation with the AUL for Resources and Digital Services, oversees collection development and conservation/preservation budget of approximately $40,000 for archives & special collections
Development/Advancement
? Collaborates with development officers on exhibits/receptions
? Works with development officers and library administration on specific donor cultivation activities
? Evaluates potential donations for inclusion in archives and special collections
Assessment
? Develops assessment strategies and conducts ongoing assessment using a variety of methods
30% Instruction/Outreach/Exhibits
? Coordinates outreach events, receptions, and special viewings of archives and special collections materials
? Works with development and campus departments to coordinate exhibits in the A&SC exhibit space
? Assists with maintaining the exhibit calendar
? Collaborates with faculty to teach the use of primary source materials and assesses student learning
? Raises visibility of archives and special collections materials (and their digital surrogates) on campus
10% Service and Scholarship
? Serves on committees and task forces both at the department, library and university level
? Participates in local, state, and national/international professional and scholarly societies and organizations
? Participates in activities related to inquiry and research

Provides Work Direction
This position directly supervises three employees; and provides second level supervision to two employees as well as a term appointment employee (currently funded through July 2015) and student employees.

Qualifications
Appointment Level:
This position is included in the Academic Staff Librarian category. The specific level at which an appointment is made is determined by the successful candidate’s level of experience and professional accomplishment. The successful candidate for this position will be appointed at the Associate Librarian or Librarian level. Minimum qualifications for those ranks are:
• Associate Librarian (salary grade 11): at least five years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a mid-career librarian.
• Librarian (salary grade 12): at least seven years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a senior librarian.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Required Qualifications
? MLS or equivalent from an ALA-accredited program
? Minimum of five years professional experience in a special collection/archive or equivalent
? Demonstrated ability to supervise and mentor
? Evidence of scholarly ability and professional/community service appropriate for appointment at the rank of Associate Librarian or Librarian
? Demonstrated vision for the value of special collections and archives to learning, research and community
? Awareness of current and emerging trends and issues in special collections and archives
? Knowledge and/or experience developing digital collections
? Knowledge and/or experience employing digitization practices to enhance archives and special collections
? Knowledge and/or experience with archives management platforms, eg Archivists Toolkit
? Experience teaching with current pedagogical methodologies
? Excellent oral and written communication skills
? Commitment to building strong relationships between the library, university academic departments, university community, and external communities
? Ability to thrive amidst organizational change including the capacity to respond effectively to change
Preferred Qualifications
• Knowledge and/or experience of digitization, digital preservation and digital preservation standards
• Successful grant writing experience
• Experience organizing and mounting exhibits
• Fundraising experience and experience working with donors of collections
• Ability to cultivate and maintain effective relations with donors
• Experience with promoting collections through social media

Knowledge
• Knowledge and/or experience developing digital collections
• Knowledge and/or experience employing digitization practices to enhance archives and special collections
• Knowledge and/or experience with archives management platforms, eg Archivists Toolkit

Skills
• Demonstrated vision for the value of special collections and archives to learning, research and community
• Awareness of current and emerging trends and issues in special collections and archives
• Experience teaching with current pedagogical methodologies
• Excellent oral and written communication skills
• Commitment to building strong relationships between the library, university academic departments, university community, and external communities

Abilities
• Demonstrated ability to supervise and mentor
• Evidence of scholarly ability and professional/community service appropriate for appointment at the rank of Associate Librarian or Librarian
• Ability to thrive amidst organizational change including the capacity to respond effectively to change

Education and/or Experience
• MLS or equivalent from an ALA-accredited program
Years of Experience
• Minimum of five years professional experience in a special collection/archive or equivalent

Close Date
07/25/2014

Open Until Filled
No

Special Instructions to Applicants
Deadline for Applications: Applications received by July 25, 2014 will receive first consideration. Interested candidates should submit an application electronically through the SCU HR jobs site (below). Application materials submitted should include: cover letter, complete resume, and the names, email addresses, and phone numbers of three references, with a statement of each person’s professional relationship to the application. Nominations are welcomed and can be sent to the chair of the search committee, Rice Majors, Associate University Librarian for Resources and Digital Services at rmajors@scu.edu.



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: University Library
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Santa Clara University: Athletic Trainer, Men's Basketball


Athletic Trainer, Men's Basketball

Santa Clara University



The Sports Medicine Athletic Trainer, Men’s Basketball is a functional support position within the Athletic Department. This position is responsible for the prevention, management, rehabilitation, recognition, and evaluation of student athletic injuries. The position works primarily with the men’s basketball team.

Department
Athletics Administration

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Prevention and Care of Athlete Injuries
• Represent Santa Clara University as the certified trainer at home and away events as the lead athletic trainer for men’s basketball.
• Responsible for the prevention, management, treatment, rehabilitation, and recognition and evaluation of all student-athletic injuries.
• Responsible for emergency care at both team practices and games.
• Coordinate therapeutic rehabilitation programs and individual treatments for student-athletes.
• Assess and manage student-athlete injuries (including scheduling doctor visits, x-rays/scans, medical exams/studies and surgeries).
• Act as liaison between medical providers, coaches, athletes and parents.
• Responsible for medical record keeping of men’s basketball team. Manage the injury tracking system, including injury reports, treatment cards, clinic forms, medical clearance and insurance files.
2. Assist in the Administration of the Sports Medicine center
• Be actively involved in the recruitment, supervision, and clinical instruction of student athletic trainers.
• Pro-active involvement, if available, during weekly staff meetings.
3. Other duties as assigned
• When necessary, assist in the care of student-athletes and the administration of the sports medicine unit as assigned.
• Ensure compliance with Federal regulations regarding inventory and policies of medication.
• Ensure compliance with relevant NCAA and conference rules and regulations.
C. PROVIDES WORK DIRECTION
• Provides work direction to student assistants.
D. GENERAL GUIDELINES
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with student-athletes and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
• Provides work direction to student assistants

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• NATA, CPR, First Aid and BBP certification required.

Skills
• Basic computer skills required

Abilities
• Ability to provide accurate, timely and courteous service.

Education and/or Experience
• Bachelor degree in related health field required, with advanced degree in related field preferred.
• 2-4 years of relative experience preferred.

Salary Information
$40,880 - $47,0001 / year

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Athletics Administration
Contact Information:

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University of San Francisco: Program Assistant IV, Biology Department


Program Assistant IV, Biology Department

University of San Francisco

Department:
Arts & Sciences

Job Type:
Full-Time

Job Summary:
Under the general supervision of the Associate Dean for Sciences, and under the direction of the Department Chair of Biology, the Program Assistant IV will provide full-time secretarial support services to the Department or Program. Performs various secretarial and administrative support duties for full- and part-time faculty.

Job Responsibilities:
Exercises independent judgment and decision-making abilities, organizes work and sets priorities, and manages Department/Program Office under the general guidance of the Department Chair or Program Director.
• Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.
• Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.
• Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Department/Program academic policies and procedures.
• Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.
• Handles confidential, sensitive materials relating to faculty, student and other issues.
• Provides administrative support for professional and scholarly activities of the faculty.
• Hires, trains and supervises student assistant(s).
• Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software on microcomputer equipment (usually Macintosh). Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.
• Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program.
• Performs other duties as assigned.

Minimum Qualifications:
A high school diploma, or equivalent, college preferred, and three to five years of experience in performing work relevant to the position, preferably in a higher education or business setting, are required. Must possess proven ability to provide high-quality, administrative support to busy College Officer. Must be able to work independently without close supervision and as a member of a team. Ability to handle diverse situations and meet demanding deadlines. Excellent oral and written communication skills including correct use of grammar, spelling and punctuation. Knowledge of standard office procedures and functions. Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.

Other Responsibilities:
Experience in student services/student advising preferred. Ability to maintain confidentiality. Knowledge of computers. Ability to word process with speed and accuracy. Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail. Must have or quickly develop an understanding of academic policy and administrative operations. Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred. Previous experience in an educational, multicultural setting preferred. Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Arts & Sciences
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Santa Clara University: Assistant, Associate, or Senior Associate Director of Development



Assistant, Associate, or Senior Associate Director of Development

Santa Clara University



A.   POSITION PURPOSE
The Assistant/Associate/Senior Associate Director for Development (Major Gifts) plays a critical role in Santa Clara University’s efforts to secure resources for its strategic funding priorities and deepen its relationships with alumni, parents and friends of the university. In furtherance of the university’s integrated strategic plan, the development director designs and implements strategies for increased engagement with the university’s current and prospective major donors. The director creates and executes donor cultivation plans to leverage this historic time for Santa Clara and achieve the goals of an ambitious campaign plan.
The level of the director for development will depend on the experience of the individual selected and specific goals will be assigned based on the agreed upon level. Development directors report to the Executive Director for Development (Major Gifts) and will build and manage a portfolio of 150 major gift prospects. He or she will lead the identification, cultivation, solicitation, and stewardship of prospects targeted for gifts between $100,000 and $5,000,000. He or she will work close with senior university administrators and with centers of distinction or schools/colleges on campus to identify funding opportunities and develop prospect-to-donor strategies.
The director of development will initially focus their efforts on support for the School assigned and general university scholarships.
The director’s prospective donor portfolio is expected to be largely based in the Bay Area. Academic liaison assignments, fundraising priorities, and geographic focus for the development director may change over time.

Department
Development Individual Giving

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
B. ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Functional Area
i. Develop, lead and execute solicitations to secure gifts between $100,000 and $5,000,000 for the university.
ii. Secure and conduct personal face-to-face visits monthly to qualify, engage, solicit and steward the university’s major donors and prospects.
iii. Lead the qualification, cultivation, solicitation and stewardship of 150 high net worth prospects ensuring that each receive regular and strategic contact. Meet dollar and activity metrics set with Executive Director for Development.
iv. Lead the development of engagement and solicitation strategies for qualified major gift prospects, oversee the implementation and personally drive the execution of said strategies. This includes collaborating with academic leaders, other development officers and directors of external relations to develop multi-interest proposals and promote organized and strategic outreach to our donors.
v. Interact with deans, directors and/or university administrators in the form of fundraising strategy development, meeting and event attendance and written briefings as they pertain to assigned prospects and prospect development.
vi. Produce well written, accurate and timely follow-up and related correspondence such as comprehensive proposals, related budgets, contact reports, cover and thank you letters, e-mails, reports, and briefings in support of cultivating, soliciting and stewarding assigned prospects.
vii. Track and record activities as they relate to assigned prospects using Raiser’s Edge constituent management software and report regularly to Executive Director for Development.
viii. Participate as an active member of the Office of Development, sharing information and collaborating with colleagues in a respectful and professional manner; contributing to a healthy and positive work environment.
ix. Perform other duties as assigned in support of Santa Clara University’s mission.
Assistant Director for Development
i. Performs all standard essential responsibilities and meets qualifications as an Assistant Director.
ii. Secure and conduct personal face to face visits monthly to qualify, engage, solicit and steward the University’s major donors and prospects.
iii. Annual Goal of $500,000 to $1,000,000.
Associate Director for Development
i. Performs all standard essential responsibilities and meets qualifications as an Associate Director.
ii. Secure and conduct 11-14 personal face to face visits monthly to qualify, engage, solicit and steward the University’s major donors and prospects.
iii. Demonstrated success in soliciting and closing gifts or meeting sales goals.
iv. Point of contact for Centers or Schools on campus and provide high level support to the dean or center director, and are responsible for advisory board development and recruitment.
v. Annual goal of $1,000,000 to $2,000,000.
Senior Associate Director for Development
i. Performs all standard essential responsibilities and meets qualifications as the Senior Associate Director for Development.
ii. Secure and conduct 14 or more personal face to face visits monthly to qualify, engage, solicit and steward the University’s major donors and prospects.
iii. Annual fundraising goal of $2,000,000 and above.
iv. Mentor and train assistant and associate director(s) and may be responsible for special fundraising projects.
2. Other duties as assigned.
C.   GENERAL GUIDELINES
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with external constituents and solicits feedback for improved University Relations.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow. 
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
Provides work director to shared administrative assistant and/or student worker.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
Direct knowledge of development programs.
Direct knowledge of successful fundraising best practices.
Knowledge of higher education advancement preferred.

Skills
Must be a goal oriented and self-motivated individual who can demonstrate accountability, initiative, creativity and focus in a rapidly changing and intellectually stimulating environment.
Demonstrate strong interpersonal skills and the ability to collaborate, build alliances, and achieve results within a population that may possess competing interests, opinions, and /or expectations.
Demonstrate strong active listening skills and ability to negotiate positive outcomes.
Positive attitude, sense of humor and flexibility.
Required to have a valid driver’s license and personal transportation vehicle available for frequent travel to business meetings (mileage is reimbursed under federal guidelines).

Abilities
Demonstrate a level of comfort working and communicating with top executives, community leaders and/or university leadership. Ability to motivate, build long term relationships with and gain the respect of internal and external clients.
Demonstrate the ability to manage time and work load to multitask and achieve goals in a deadline driven environment.
Demonstrate a genuine appetite to contribute to a collaborative, ethical, and professional team environment.
Ability to work on the road and/or work at odd hours and on weekends.

Education and/or Experience
Bachelor’s degree required
Experience required for each position:
Assistant Director for Development: 1-3 years in fundraising and/or transferable professional skills that include sales and/or developing relationships with high net worth clients or customers. Verifiable track record of raising $100,000 to $250,000 annually.
Associate Director for Development: 3-6 years in direct fundraising and/or transferable professional skills that include sales and/or developing relationships with high net worth clients or customers, preferably at the major gift level. Verifiable track record of successfully soliciting and closing gifts from individuals/organizations and the ability to articulate and advocate a strong case for support in the amount of $500,000 – $1,000,000 annually.
Senior Associate Director for Development: 6+ years of direct major gift fundraising with two years at SCU highly preferred. Verifiable track record of raising $1,500,000 and above. Capital campaign experience. Advisory board responsibilities.

Salary Information
Commensurate with experience

Open Until Filled
Yes

Special Instructions to Applicants
Two vacancies to fill in the following Schools:
School of Engineering
Leavey School of Business
Applicants will be evaluated for placement in the three levels by experience and requirements of the position.
A valid driver’s license and personal transportation vehicle available for frequent travel to business meetings is required(mileage is reimbursed under federal guidelines).



To view the full job posting and apply for this position, go to https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.


Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

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Santa Clara University: Associate Director of Admissions



Associate Director of Admissions

Santa Clara University



Santa Clara University

Associate Director of Admissions

Department: Undergraduate Admissions
Part Year: No
FLSA Status: Non-Exempt
Standard Hours (hours per week): 40

Position Purpose

The Associate Director will assist in attracting and enrolling an academically strong, culturally diverse and socially conscious undergraduate student population in support of Santa Clara University’s undergraduate enrollment goals. This is full time position, reporting to the Dean of Admission. The Associate Director’s primary responsibility will be to manage a designated recruitment territory. He/she will represent SCU to various publics including prospective students, parents, high school counselors, alumni volunteers and community based organizations.

Position Summary Information

Essential Duties and Responsibilities


I. Major Duties and Responsibilities:

A. Manage geographic recruitment territory including research, planning, travel, applicant evaluation and follow up.
B. Represent SCU to the public including prospective students, high school counselors, alumni and community organizations.
C. Manage and evaluate applicant records from designated geographic area
D. Serve as co-coordinator for recruiting and yield events
E. Assist with other administrative tasks as assigned.

II. Specific Duties:

A. Manage territory
1. Full responsibility for designated territory which may include some combination of states, CA counties and specific feeder schools.
2. Analyze enrollment and applicant data and determine recruitment strategy including school visits, college fairs, reception and use of alumni volunteers

B. Represent SCU to the public

1. Give presentations to groups of off- and on-campus visitors
2. Have individual conversations with prospective students and parents
3. Respond to letter, telephone and e-mail inquires
4. Represent SCU at college fairs, college nights, parent programs, community meetings, etc. Program commitments may also require evening and weekend work

C. Evaluate admission applications for territory

1. Review and evaluate undergraduate freshman and transfer applications to insure that all entrance requirements are satisfied and make admission and scholarship recommendations
2. Present candidates for admission to the Admissions Committee
3. Assist processing staff with processing and maintenance of applicant records

D. Serve as co-coordinator for recruiting and yield events

1. Assist in the planning and logistics for events including but not limited to room reservations, food and catering orders, tours, campus facilities and other contracted services orders, coordination with student ambassador support
2. Work with senior associate dean and web communication manager to ensure proper RSVP functionality and on-line display of event messages

III. Other Duties:

1. Participate in the University community via committees, projects and events
2. Provide backup support to other admission positions as needed
3. Other duties and projects as assigned

Provides Work Direction

This position does not provide work direction.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Valid U.S. driver’s license and good driving record required.

Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
• Considerable time is spent at a desk using a computer terminal.
• May be required to travel to other buildings on the campus.
• May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
• Will required to occasionally travel to high schools or sites of community based organizations.

Work Environment

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
• Typical office environment.
• Mostly indoor office environment with windows.
• Offices with equipment noise.
• Offices with frequent interruptions.

Knowledge

PC proficiency required. Working knowledge of Windows, including PeopleSoft, MS Word, Excel and Access highly desirable

Skills

Demonstrated exceptional organizational skills and attention to detail

Demonstrated excellent written and interpersonal skills

Abilities

Demonstrated ability to manage multiple tasks

Ability to exercise sound judgement in a fast paced work environment

Ability to provide excellent customer service

Ability to handle confidential information

Self-motivated to perform tasks with minimal supervision

Creative problem-solving

Ability to be sensitive toward people of diverse social, cultural and ethnic backgrounds

Ability to work as part of team and understand the importance of team work

Education and/or Experience

Bachelor’s degree required.

5-7 years of related experience preferred.

Admissions related work experience is highly desirable

Salary Information: $25.66 - $29.71 per hour

Open Until Filled: Yes

To view the full job posting and apply for this position, go to https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.


Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

 
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Website: Admissions
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Santa Clara University: Staff Psychologist



Staff Psychologist

Santa Clara University



The Staff Psychologist is a member of the Student Health and Counseling and Psychological Services (CAPS) team of psychologists, psychology trainees and psychiatrist.  Together this team practices in the unique environment of college health and directly contributes to student success by delivering integrated mental healthcare to SCU students utilizing the services of the Cowell Center.  The Staff Psychologist provides the highest quality of mental health services to students while supporting the vision of the University to make student learning a central goal by facilitating the psychological well-being of the student body.

Department
Counseling Center

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Patient Care:
• Conduct evaluation and brief therapy for students.
• Engage in crisis management; assessing, intervening and stabilizing clients. 
• Conduct group therapy offering a group approach to working with a variety of therapeutic issues.
• Demonstrate knowledge and skills related to the differences in care requirements for adolescents and adults, including, but not limited to:  growth and development, psychological and psychosocial needs.
• Provide health education related to promoting client self-care and psychological health.
• Daily manage and triage crisis/urgent cases
• Maintain confidentiality of all client, CAPS and Cowell Center information at all times.
• Electronically complete written intake assessments of students in a timely manner.
• Electronically complete written follow-up progress notes of students in a timely manner.
2. Consultation, Referral and Outreach Duties
• Utilize effective communication techniques with students, faculty, staff, parents, family members and concerned others to promote good, quality client care.
• Utilize effective communication techniques with community providers.
• Appropriately refer clients on-campus and to off-campus community providers.
• Share in the regular rotation of on-call after-hours phone consultation to University staff, including the on-duty Emergency Medical Technicians (EMTs).
• Appropriately document all consultations.
3. Outreach Duties
• Serve as a liaison to/partner with the residence hall community.
• Serve on university-wide committees as appropriate.
• Provide psycho-educational outreach programming to the campus community.
• Develop and direct outreach programs to the campus community
4. Supervisory and Training Duties
• Supervise and train advanced practicum trainees and pre-doctoral interns.
• Provide mental health training to Emergency Medical Technicians (EMTs).
5. Departmental Development
• Actively and collaboratively support the mission, goals, and initiatives of the Cowell Center.
• Observe all Cowell Center policies and procedures.
• Keep abreast of changes in psychological care that affect CAPS and the campus community.
• Conduct all work activities with respect for rights and wishes of clients, families, and co-workers.
• Attend scheduled staff meetings.
• Serve on departmental committees as appropriate.
• Maintain cooperative interactions with other clinical and support staff.
• Display a positive attitude within the Cowell Center and across departmental lines to contribute to staff morale and overall customer satisfaction.
• Participate in departmental performance improvement activities.
• Develop and foster relationship and trust with employees and the SCU Community.
• Work individually and as a team in a collegial, respectful, and professional manner.
• Demonstrate collaborative practice with team members utilizing conflict resolution and chain of command as necessary.
OTHER DUTIES AND RESPONSIBILTIES: 
1. Collaborate and appropriately consult with psychiatrist and Student Health Services to provide care to students who need medical management of emotional problems.
2. Provide advice, consultation, and support in the development, implementation and evaluation of department wide policy.
3. Maintain membership in Professional Organizations as deemed appropriate.
4. Remain knowledgeable of best practices in the field of psychology and university counseling centers while staying abreast of the latest trends in the discipline of psychology.
5. Perform other work-related assignments as assigned and/or required.

Provides Work Direction
Supervise and train advanced practicum trainees and pre-doctoral interns.
Provide mental health training to Emergency Medical Technicians (EMTs).

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
1. Commitment to understand and support Santa Clara University’s distinctive Jesuit tradition and educational vision and willingness to model institutional values of service to others, community, and diversity.
2. Commitment to understand, support, and model the values of a Jesuit, Catholic university as they relate to Counseling and Psychological Services.
3. Santa Clara University is committed to Inclusive Excellence, therefore, it is vital all candidates seeking employment be committed to and demonstrate skills, knowledge and awareness to serve the unique needs of our diverse campus community.

Knowledge
1. Demonstrated ability to use technology in improving the delivery and evaluation of programs and services.
2. Demonstrated knowledge in the application of student development theories.
3. Demonstrated knowledge in addressing the needs of a diverse student population.

Skills
1. Demonstrated presentation skills and ability to communicate effectively in both written and verbal form with a variety of people including students, faculty, staff, alumni, and parents.
2. Demonstrated skills in the application of student development theories

Abilities
1. Ability to establish professional relationships; interact effectively with diverse constituencies; and
maintain confidentiality when required.
3. Ability to work well both individually and as a part of a team in a collegial, respectful, and professional manner.
4. Ability to work independently with a wide variety of student psychological needs.

Education and/or Experience
1. Doctorate degree (Ph.D., Psy.D., Ed.D.) in counseling or clinical psychology from an accredited program in psychology required.
2. California licensed psychologist or licensed eligible required.
3. Prior college or university counseling experience, preferred.
4. Prior experience addressing the needs of a diverse student population, preferred. 
5. Two years post-degree experience with young adults, preferred.

Open Until Filled
Yes

Special Instructions to Applicants
This is a part-year 10 month position with Summers off.



To view the full job posting and apply for this position, go to https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.


Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

 

  
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Website: Counseling Center
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Santa Clara University: Administrative Assistant - FAI


Administrative Assistant - FAI

Santa Clara University



The primary purpose of this position is to provide administrative support for the Food and Agribusiness Institute. This position also allows for creative contributions to FAI events, field trips and activities, promotional designs, and communications.

Department
Food & Agribusiness Institute

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Event coordination support including but not limited to the following tasks:
• Requesting event space at SCU venues via Google calendar and/or working with the Locatelli Center, deSaisset Museum, Adobe Lodge, or other internal departments as required
• Submitting request forms via AIM for Facilities and arranging any Media Services for events
• Coordination of videographer, photographer, writer, transportation/bus company etc., as needed or appropriate for events
• Requesting parking passes as appropriate
• Requesting food and beverage service online with Mission Catering and/or The Adobe Lodge
• Coordinating communications with speaker, presenter or vendors as needed
• Purchasing thank you gift for speakers or visitors
• Creation and submission of promotional materials accordingly including digital sign submissions, flyers for distribution to housing/ Benson/ etc., Office of the Dean for LSB Business News, ASG Newsletter and SCU website and calendar
• Provide staff support by staffing table/event at reception/check in or other duties as needed on day of event
• FAI events currently include: FAI speaker series and panels: the Hunger Action Summit (end of January); two to three field trips per year; small group dinners; alumni events; executive seminars and conferences, student meetings and other events as scheduled including some evening and weekend events
2. Provide academic support for FAI Director and FAI Instructors
• Schedule class meetings working in both Google Calendar and also with the Undergraduate Business Programs Office as appropriate
• Assist with making copies, preparing readings and other class preparation
3. Marketing Materials
• Manage tri-annual mailed newsletter and monthly electronic newsletter including assigning articles, managing graphics, working with student assistant on layout and design, printing newsletter and distributing to alumni and other FAI contacts
• Updating marketing materials, including pathway and graduate programs brochures
4. Website Management
• Work with student assistants to manage website, add event information and update outdated sections
• Work with Assistant Director and Director to create website pages for new projects, research and educational opportunities
5. Supervision of Student Assistants
• Assist FAI Assistant Director with hiring student staff
• Supervise students assistants in conjunction with Assistant Director
• Schedule Institute meetings and one on one check-ins with student staff
• Schedule special speakers for all-staff meetings; schedule and plan annual retreat for staff
• Assist Assistant Director with Institute calendar and scheduling student staff
6. Program Development
• Assist Director and Assistant Director with developing new MS program, including relevant paperwork and course logistics
• Work with Assistant Director to develop collaborations with other programs and expand MBA and pathway
7. Alumni Relations
• Support Assistant Director with development initiatives to raise money for endowment and scholarships
• Manage alumni communication, contact updates and assist with alumni activities
• Send Constituent Relationship Management (CLARA) updates to Development office and download alumni lists for events
8. Case Study Competition and Immersion Trips administrative duties
• Assist with logistics for case study competition and immersion trips
• Make travel arrangements, assist with student selection, preparation and communication
• Prepare copies and readings for immersion class
• Order food for case competition team and immersion class
• Process quick vouchers and Concur transactions for associated expenses
9. Finance and Budgeting
• Process Quick Vouchers
• Prepare interdepartmental funds transfer forms
• Manage expenses and reimbursements in Concur
• Receive, process and deposit funds related to gifts and institute programs
10. General Administrative Duties
• Data entry, general clerical and file maintenance
• Assist FAI Assistant Director with additional tasks as requested
• Address walk-in and phone inquiries
• Provide support and assistance with routine business and special projects as needed
• Arranging copying of institutes brochures, newsletters and other marketing materials
Serve as first contact for internal and external constituencies and maintain working overview knowledge of FAI
• Maintain a broad knowledge of various offerings to assist students, alumni and guests (extensive knowledge of FAI programs, including where to find applications to program, etc.)
11. Other duties as assigned.
The Administrative Assistant will perform the following duties as appropriate or when directed by supervisor.
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
1. The Administrative Assistant will help supervise up to seven student assistants working for the Food and Agribusiness Institute, specifically those students tasked with managing the website, assisting with events and marketing the programs and FAI activities.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
Experience in an administrative capacity
Supervisory experience

Skills
Strong computer skills including Microsoft Office, Google calendar/docs/sites, experience with AIM, Ad Astra and Bon Appetit online systems preferred, CommonSpot Web Publishing, Adobe InDesign and Illustrator a plus
Strong customer service skills

Abilities
Professional and service-oriented in approach to all contingencies
Strong ability to prioritize and multi-task
Highly-organized, reliable and flexible with ability to set priorities
Ability to work independently and efficiently within deadline
Ability to work some evening and weekend hours to staff events

Education and/or Experience
Bachelor’s preferred, with training in fields such as Communication, Journalism, English, Marketing, Graphic or Web Design, Agriculture, or other fields that relate to the position.
Minimum experience of 2-4 years is preferred.

Salary Information
$17.20 - $19.70 per hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Food & Agribusiness Institute
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University of San Francisco: Assistant Director of Annual and Special Giving, Regional Special Gifts



Assistant Director of Annual and Special Giving, Regional Special Gifts

University of San Francisco


Department:
Annual & Special Giving

Job Type:
Full-Time

Job Summary:
Reporting to the Director of Annual and Special Giving, the Assistant Director of Annual and Special Giving for Regional Special Gifts is responsible for managing relationships with donors and prospects with capacity ratings of $10,000 – $249,999 in assigned region(s). The position is charged with developing and implementing strategies to secure financial support from a portfolio of prospects made up of USF alumni and friends. A key focus of this position will be to contribute to the development of the major gift pipeline by identifying donors with the capacity and inclination to make future major gifts to the University of San Francisco.

Job Responsibilities:
USF has gained approval for rapid expansion of its Development efforts, and the Assistant Director of Annual and Special Giving for Regional Special Gifts will play a key role in this expansion by identifying, qualifying, cultivating, personally soliciting, and stewarding alumni and friends with capacity to make annual leadership gifts. The Assistant Director will:
• Achieve annual fundraising and activity goals, including:
- Managing a portfolio of 150-200 prospects.
- Making 22-25 face-to-face prospect visits monthly.
- Raising a minimum of $100,000 in year 1, with increased revenue goals in subsequent years. 
• Work independently to initiate contacts with donors and potential donors.
• Maintain a steady schedule of personal visits monthly.
• Create individualized solicitation plans to upgrade the giving level of donors currently in the $500 – $5,000 range.
• Acquire new leadership annual gift donors at the President’s Ambassador level ($1,000+).
• Determine whether an individual is capable of making a special, major or planned gift and devise appropriate strategies to bring the individual to solicitation and closure.
• Collaborate with Major and Planned Giving teams to ensure a coordinated approach to special gifts prospects.
• Work with Prospect Research and Management to hand-off prospects with major gift potential to appropriate Director of Development.
• Participate in Development Division team efforts including prospect management meetings.
• Collaborate with Alumni Engagement to engage leadership donors and prospects in volunteer roles.
• Remain current on programs and initiatives at USF.
• Performs other duties as assigned

Minimum Qualifications:
• Bachelor’s degree.
• Minimum of 2 years experience in fundraising, preferably in higher education, with proven success in soliciting and closing gifts from individuals.
• Broad knowledge of the principles of fundraising and ability to participate in all aspects of the gift cycle.
• Ability to clearly articulate the case for support and fundraising priorities of USF in supporting the university’s mission.
• Ability to initiate contact via phone to set meetings with donors and prospects.
• Willingness to travel, initiate relationships, and work with volunteers.
• Strong communication skills, including the ability to write proposals and accompanying materials to individual donors, as well as the ability to listen carefully and patiently to prospects and donors.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.

 
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Website: Annual & Special Giving
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University of San Francisco: Web Producer



Web Producer

University of San Francisco


Department:
Web Communications

Job Type:
Full-Time

Job Summary:
The Web Producer will coordinate, manage and update marketing content on the external facing USF website.  The position is responsible for ensuring consistency with the website vision and style guide, while developing strategies to help keep content fresh and dynamic. Successful candidates will have hands-on experience managing web and content production, understand information architecture, user experience, interactive design, visual design initiatives, and analytics/testing (including mobile).  The ideal candidate will be a well-rounded professional with strong customer-service orientation and committed to delivering innovative, high-quality web interface solutions.

Job Responsibilities:
• Create, update, and maintain content in web content management system
• Collaborate with other web producer and a cross-functional team (creative, development, writer, client managers and clients) to implement state-of-the-art online solutions
• Responsible for working with clients to evaluate their content requests, provide constructive feedback and translate the content to meet marketing best practices
• Effectively anticipate problems and proactively generate solutions. Contribute to the overall user experience of www.usfca.edu
• Develop an understanding of the external stakeholders’ (prospective students, donors, alumni, employees) goals in order to recognize and optimize user actions within the sites
• Quality control content on the external website. Ensure content is relevant and up-to-date. Manage process for monthly audit/content review of key pages and ensure all pages are reviewed on schedule.
• Ensure that marketing materials comply with brand and messaging standards
• Follow established coding standards, writing and design style guides
• Provide digital graphic production art support
• Utilize web analytics and performance data to recommend strategy and improvements to the sites
• Perform other duties as assigned

Minimum Qualifications:
• Understanding of and commitment to USF’s Vision, Mission and Values
• Bachelor’s degree in digital media, marketing, communications, journalism, design or related field
• 3+ years relevant web production and design experience
• Possess critical thinking, analytical, and creative talent to develop a concept, idea, or content into a strong visual presentation that maximizes marketing effectiveness
• Excellent written and verbal communication, including strong editing, grammar, and proof reading skills
• Ability to meet deadlines and work on multiple initiatives and projects simultaneously
• Excellent organizational and prioritization skills, with some project management experience
• Experience working cross-functionally within a team
• Ability to work independently
• Strong customer service orientation
• Provide sample of recent web work

Other Responsibilities:
• Experience and proven track record updating websites utilizing a web content management system.
• Digital graphic art production/design and layout, Photoshop experience preferred
• HTML
• Knowledge of website development best practices including SEO techniques and complying with Section 508 accessibility guidelines

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.

  
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Website: Web Communications
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University of San Francisco: Program Assistant V



Program Assistant V

University of San Francisco


Department:
Career Services Center

Job Type:
Full-Time

Job Summary:
Reporting directly to the Associate Director of the Priscilla A. Scotlan Career Services Center, the Program Assistant V serves as part of the team to fulfill CSC’s mission to assist students and alumni in matters related to developing, evaluating and effectively implementing their career plans.  The Program Assistant V provides a range of administrative support to approximately five professional staff, performs associated specialist duties, and serves as a member of the Student Life Student Services Team.  The Program Assistant V supports the department’s mission by independently determining customer needs and responding to those requests. The Program Assistant V deals with a diverse group of external callers, visitors and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload and to recommend changes in business practices and procedures. The Program Assistant V identifies and resolves various problems and situations that affect the efficient flow of work between departments or outside agencies. Resolves problems independently. Works independently and within a team on special nonrecurring and ongoing projects.  The Program Assistant V works under minimal supervision. The Program Assistant V and supervisor jointly determine the position or department objectives and project deadlines.

As a member of the larger staff in Student Life, the Program Assistant V collaborates and cooperates across divisions and departments to create a supportive University community which encourages student learning and development in the Jesuit Catholic tradition. The mission of Student Life is to fully support holistic student development within a social justice framework centered in preparing students to be caring, socially responsible citizens in our global and local community.

Job Responsibilities:
Employer Relations Functions
• Assist the Assistant Director of  Employer Relations with on-campus recruiting activities program including coordination of the recruiting student assistants, greeting and debriefing employer contacts, being a key administrator and resource for online career services management software system (NACElink), help facilitate scheduling of recruiting activities, database management, coordinating large signature events/fairs, and daily problem solving.
• Nurture recruiter relationships.  Personally greets employers at the beginning of their recruiting activity and work to resolve any problems or challenges that may arise during the day.  Debrief with the recruiters during on-campus interviews.
• Maintain/track job offers and hiring data for on-campus recruiting program.  Solicit feedback from employers to obtain job offer/hiring data resulting from recruiting efforts.  Uses MS Excel and NACElink to create statistical reports.
• Coordinate and manage recruiting programs including job/internship postings, on-campus interviews, information sessions/tables, mock interviews, resume review days, resume collect, and resume books.
• Provide information to students, alumni, and employers regarding recruiting programs.
• Oversee the review, categorization, posting, and counting of monthly incoming job listings and internships.
Office/Business Operations
• Hire, train, schedule, and supervise student assistants assigned to the department in support of CSC staff. 
• Coordinating and providing logistical support for signature fairs/events, programs workshops, and projects.
• Create emails, posters and marketing materials to promote events and is responsible for the distribution of these materials.
• Assist with compiling reports and conducting analysis and evaluation of programs and outcomes.
• Receiving and screening a variety of calls and supporting receptionist duties as needed.
• Maintaining staff’s calendars as requested, scheduling appointments and meetings.
• Maintaining liaison with University departments and off-campus vendors.
• Assisting the Director in maintaining departmental finances.
• Organizing and maintaining office files, records and supplies.
• Processing personnel and payroll forms for Career Services student staff members.
• Preparing confidential as well as routine correspondence and reports for the professional staff.
• Compile data from a variety of sources and organize information into a usable format.
•       Perform other duties as assigned.

Minimum Qualifications:
Post high school education preferred. Training or experience equivalent to five years of increasingly responsible work experience in a senior support role or related education. Ability to work with a minimum of supervision. Previous supervisory experience. Ability to independently analyze, recommend and implement new/changes to procedures. Advanced experience working with computer database systems, word processing and spreadsheet software. Must be customer service and team oriented. Some evening and weekend work may be required.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.

   
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Website: Career Services Center
Contact Information:



Saint Louis University: Director- Cross Cultural Center

Saint Louis University, a Catholic, Jesuit institution ranked among the top research universities in the nation, seeks a talented and energetic administrator to serve as Director of the Cross Cultural Center. The next Director will join an institution that values academic excellence, life-changing research, compassionate health care, and a strong commitment to faith and service to others. Founded in 1818, Saint Louis University fosters the intellectual and character development of more than 14,000 students on campuses in St. Louis, Missouri, and Madrid, Spain. Building on a legacy of nearly 200 years, Saint Louis University continues to move forward with an unwavering commitment to a higher purpose, a greater good.


The Director provides leadership and administrative oversight of the Cross Cultural Center, which offers resources, programs, and services to engage students and support their holistic development, particularly those from historically underrepresented and marginalized groups. The Director oversees signature programs and initiatives—including Safe Zone ally training, African American Male Scholars initiative, Identity Awareness and Multiculturalism (“I AM”) workshop series, Dr. Martin Luther King, Jr. Scholarship Program—and mentors students, advises student organizations, coordinates campus events, and facilitates intergroup dialogue courses and learning experiences in partnership with academic units. The Director participates in student recruitment activities, pre-collegiate outreach, and community engagement through such organizations as the Islamic Center, St. Louis International Center, the National Conference for Community & Justice, Anti-Defamation League, St. Louis Public Schools, and INROADS. An active and visible campus leader, the Director advises and collaborates with all segments of the institution regarding diversity and the full range of issues that impact the Cross Cultural Center’s primary constituents. The Director will also be expected to play a pivotal role in advancing the diversity and inclusion framework and strategic goals of the Division of Student Development, working as a catalyst and collaborative partner with departments across the Division to foster a more inclusive campus environment, weave diversity education into the fabric of new and existing programs, and promote the multicultural competence of all students. The Director will co-chair the Division’s diversity core team, serve on campus committees, and advise the student diversity leadership cabinet. The Director supervises two full-time program coordinators and two graduate assistants, manages a $275,000 budget, and reports to the Associate Vice President for Student Development and Dean of Students.


Requirements include a master’s degree and three years of related experience. The successful candidate will have the ability to lead diversity initiatives, mentor students and advise student groups, and act as a resource for the University in furthering its commitment to diversity and inclusion. An understanding of student development and cultural identity formation, experience working with underrepresented student populations, and a passion for diversity and social justice education will also be important considerations in the selection of the next Director.



Website: Cross Cultural Center
Contact Information:

Applications must be received by August 1, 2014 to be assured full consideration. A resume and accompanying cover letter may be submitted via the SJG website at www.spelmanandjohnson.com under the link Current Searches. For nominations and confidential inquiries, please contact James M. Norfleet at jmn@sjgsearch.com or 413-529-2895.


Saint Louis University is an Affirmative Action/Equal Opportunity Employer (AA/EOE) and encourages nominations of and applications from women and minorities.



Santa Clara University: Network Engineer


Network Engineer

Santa Clara University



This position is for a Network Engineer at the following level pending experience:
Network Engineer (Entry, Level I)
Network Engineer (Intermediate, Level II)
Network Engineer (Senior or Senior/Lead, Level III)
The network engineer contributes to the long-term development, installation, maintenance and operation of the University’s data network infrastructure. Position provides end-user technical support and troubleshooting for network services. The data network infrastructure provides support for data, voice and video communication services.
This position reports to an assigned Senior/Supervising Network Engineer Manager in Networking & Telecommunications in Information Technology, or directly to the Manager of Networking & Telecommunications.
This position will work with staff in Information Technology, Information Security, Computer Data Center Operations, Administrative Systems and other campus divisions in coordinating services, providing support and providing appropriate guidance. Depending upon the seniority and experience, the engineer will also work with University vendors and partners,
The activities of this position must support the Mission and Goals of the University and Information Technology and provide service to the community in a manner consistent with the University’s customer service statement.

Department
IT Tech & Comm Services

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Development, deployment and maintenance of network infrastructure
• Uses knowledge of LAN/WAN systems to help design and install internal and external networks
• Role in supporting network design is dependent upon experience, relevant skills and grade.
• Provides support in maintaining the inventory of network assets
• Provides support in maintaining campus communication rooms
• Administer systems and servers related to the network infrastructure
2. Supports, operates, monitors, tests and troubleshoots hardware and software problems pertaining to the LAN and WAN
• Tests and evaluates network systems to eliminate problems and make improvements
• Recommends and schedules repairs
• Performs problem analysis and resolution for network problems
• Gives support to other Information Technology staff in support of their job functions
3. Participation in Networking related projects
• Participates in networking projects or other campus groups’ projects
• Role within project team (lead, participant, technical resource, etc.) dependent upon experience, relevant skills level and grade.
4. Provide end-user customer service and support
• Provide assistance to customers in the use of the campus data network
• Provide troubleshooting assistance to customer having difficulties with the campus data network
• Is proactive in notifying customers of outages, changes, updates and new features
5. Other duties as assigned
• Required to wear a cell phone and be accessible during off-hours
• Required to work non-standard hours to respond to failures, outages, projects and scheduled maintenance
• Accepts that on occasion and depending on the situation will be required to work beyond and in addition to the traditional work schedules/hours including project work and responding to failures
• Required to support the University during emergencies as needed to meet operational requirements
• Other duties/tasks as assigned by this person’s supervisor or manager

Provides Work Direction
Entry (I): May provide direction to student network technicians.
Intermediate (II): May provide direction and/or mentor entry level network engineers and student network technicians.
Senior (III): May provide direction and/or mentor entry and intermediate network engineers and student network technicians. May be tasked with providing day-to-day operational direction to network team and coordinate team projects.
RECEIVES WORK DIRECTION FROM
Reports to the Senior/Supervising Network Engineer or the Manager of Networking and Telecommunications.
Receives day-to-day operational direction from the Senior/Supervising Network Engineer or the Senior/Lead Network Engineer.

Qualifications
GENERAL GUIDELINES
1. Has knowledge of standard networking design, operation and use concepts, practices, and procedures.
2. Has knowledge and experience in operating network equipment including routers, switches, firewalls, load balancers, wireless access points and controllers and in operating network services including DNS and DHCP.
3. Maintains operational stability of, provides technical support for and assists in the design of the University’s enterprise data network (communication infrastructure).
4. Provides tier 1 to 3 customer service and diagnostic and troubleshooting for this level of network issues/problems.
5. Maintains contact with customers and solicits feedback for improved services.
6. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
7. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
8. Prepares progress reports; informs supervisor of task and project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
9. Recommends initiatives and implements changes to improve quality and services.
10. [Entry and Intermediate] Relies on instructions and pre-established guidelines to perform the functions of the job. [Senior] Develops instructions and guidelines to perform the functions of the job.
11. Must be a “self-starter” and be able to proactively identify problems or potential problems and propose solutions. Initiative and creativity are valuable.
12. Keeps current on technology trends.
13. The University technology environment is very dynamic and challenging. Demonstrated ability to adapt to changes while working in a complex technology environment is required.
14. The activities of this position must support the Mission and Goals of the University and Information Technology and provide service to the community in a manner consistent with the University’s customer service statement.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
1. Knowledge, Skills and Abilities (Each level includes requirements of more junior levels)
• Skilled technical troubleshooter. Must be able to analyze and solve complex problems.
• Knowledgeable in the use of a personal computer and standard productivity tools
• Experience interacting and working with other people in a successful customer service capacity
• Good interpersonal, written and verbal communication skills
• Demonstrated ability to work in a collaborative, team environment
• Strong organizational skills and ability to multi-task.
• Must be a “self-starter” and show initiative to proactively identify and resolve problems
• Demonstrated ability to acquire and apply new skills quickly
Entry Level:
• Familiar with fundamental networking concepts (e.g. TCP/IP, DNS, DHCP, routing, switching, network services and protocols), common networking equipment (e.g. switches, routers, firewalls, wireless equipment) and troubleshooting tools (e.g. packet analyzers, wire connectivity testers)
• Works under direct supervision
Intermediate Level:
• Operational knowledge of and experience with fundamental and core networking concepts (e.g. TCP/IP, DNS, DHCP, routing, switching, network services and protocols), common networking equipment (e.g. switches, routers, firewalls, wireless equipment) and troubleshooting equipment (e.g. packet analyzers, wire connectivity testers, TDR, OTDR, wireless analyzers)
• Familiar with more advanced networking concepts (e.g. load balancing, VLAN and tagging, routing protocols, security implications, VPN, application protocols and packet shaping)
• Relies on limited experience and judgment to plan and complete goals and tasks
• As needed, may provide some training and instruction to more junior engineers
• Works under general supervision
Senior Level:
• Detailed knowledge of and experienced with fundamental, core and advanced networking concepts (e.g. TCP/IP, DNS, DHCP, routing, switching, network services and protocols, load balancing, VLAN and tagging, routing protocols, security implications, VPN, application protocols and packet shaping), common networking equipment (e.g. switches, routers, firewalls, wireless equipment, servers supporting DNS and DHCP, VPN appliances) and troubleshooting equipment (e.g. packet analyzers, wire connectivity testers, TDR, OTDR, wireless analyzers)
• Experienced with a broad range of networking technologies
• Experienced with network security concepts, implementation and operation
• Demonstrated experience in designing network solutions
• Demonstrated experience in analysis and design of network solutions for an enterprise
• Demonstrated expertise in a variety of fields including computer operations, voice communication and video systems in addition to network technologies
• Relies on experience and judgment to determine, plan and complete goals and tasks.
• Demonstrated ability to lead and direct the work of others
• Strong leadership skills in general and understands networking/telecommunications role in University business processes
• Ability to mentor more junior staff
• Demonstrated project management experience
• Works under limited supervision

Knowledge
See “Qualifications”

Skills
See “Qualifications”

Abilities
See “Qualifications”

Education and/or Experience
For Entry Level (I):
• Applicable technical training and certifications
• Preferred Bachelor degree in a directly applicable field of study (Computer or Electrical Engineering, Math/Computer Science, Operations and Management Information Science)
• 1+ years of applicable information technology experience
For Intermediate Level (II):
• Preferred Bachelor degree in a directly applicable field of study (Computer or Electrical Engineering, Math/Computer Science, Operations and Management Information Science).
• 4+ years applicable experience in the operation, maintenance and support of an enterprise-wide data network.
For Senior Level (III):
• Bachelor degree in a directly applicable field of study (Computer or Electrical Engineering, Math/Computer Science, Operations and Management Information Science).
• Preferred Advanced Degree in directly applicable field of study
• 7+ years applicable experience in the operation, maintenance, support and design of enterprise-wide communication systems with demonstrated increasing responsibilities

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: IT Tech & Comm Services
Contact Information:



Santa Clara University: Senior Administrative Assistant (Berkeley Campus)



Senior Administrative Assistant (Berkeley Campus)

Santa Clara University



The Senior Administrative Assistant for Student Life and Formation is responsible for providing support in the Student Life and Formation offices at the Jesuit School of Theology. The Senior Administrative Assistant supports the Assistant Dean of Students in contributing to the development and implementation of student life programs that respond to issues of student welfare, in overseeing co-curricular programs, and in fostering the community life of the school in support of student learning. The Senior Administrative Assistant manages the flow of information through this office, handles program logistics, and oversees student workers. The position will also provide administrative support to the Director of Ministerial Formation and the Director of Spiritual Formation.

Department
JST Student Life

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Provide overall administrative support to Assistant Dean of Students, Director of Ministerial Formation, and Director of Spiritual Formation
• Prepare Concur reports and check/reimbursement requests and track monthly financial reports
• Coordinate with SCU departments to:
a. Publish and distribute JST Student Directory;
b. Distribute SCU Student ID cards.
c. Distribute Google logins and assist with Google access.
• Maintain the Student Life and Formation web pages.
• Develop Student Life social media (Facebook, Twitter).
• Compose letters and reports from general, oral or written instructions; maintain information packets for students as needed.
• Copy and organize documents and articles.
• Answer phones, respond to general inquiries, and assist with correspondence.
• Create and maintain filing and retrieval systems.
• Coordinate travel arrangements.
• Maintain subscriptions for magazine rack as well as music publishers; order music and liturgy supplies as needed, coordinating with student workers in liturgy and music.
• Keep minutes for meetings sponsored by the Student Life office.
• Prepare roster for enrollment in SCU student health insurance in coordination with SCU Insurance Coordinator.
• Perform other tasks and projects as assigned by Assistant Dean of Students, Director of Ministerial Formation, and Director of Spiritual Formation.
2. Coordinate Events and Facilities
• Schedule rooms for all Student life and Formation events and handle logistics for catering.
• Coordinate Tuesday suppers and other Students Life events
• Oversee sacristan (student worker) in chapel and sacristy upkeep, cleaning and storage of sacristy linens, and ordering of supplies.
• Oversee maintenance of bulletin boards in reception and lounge areas, overseeing posting of flyers according to Student Life policies.
3. Residential Life
• Support Assistant Dean of Students in residential life functions including assigning housing, building sense of community in JST residences, and overseeing lay intentional communities.
• Support Assistant Dean in serving as liaison between residential students and JST housing operations.
4. Liaison Responsibilities
• Communicate in a timely way with JST, SCU, and GTU colleagues and offices.
• Serve on the Orientation Committee.
• Attend monthly GTU Student Services meetings.
5. Other duties as assigned.

Provides Work Direction
Supervise Student Workers
• Hire, train, schedule, supervise and evaluate student assistant staff for the offices, including event assistants and office assistants.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
1. Knowledge
• Excellent technical skills including proficiency with Microsoft Office, Google or similar scheduling and electronic mail software, social media (Facebook, Twitter).
• Understanding and supportive of the values and ideals of Jesuit education.
• Knowledge of the Jesuit School of Theology at Santa Clara University preferred.
2. Skills
• Demonstrated knowledge and skills in critical thinking and problem solving, decision making processes, and project management.
• Excellent oral and written communication skills.
• Proficiency with the processing of financial transactions and basic bookkeeping.
3. Abilities
• Demonstrated ability to prioritize tasks and meet deadlines while maintaining attention to detail.
• Ability to relate well to students (graduate students).
• Ability to supervise student workers.
• Ability to maintain confidentiality and to handle sensitive matters with judgment, tact, and diplomacy.
• Ability and experience working with diverse populations.
• Ability and experience in international settings preferred.
4. Education
• Bachelor’s degree required.
5. Years of Experience
• Two to four years of administrative work experience required, preferably in student services or related field.

Knowledge
1. Knowledge
• Excellent technical skills including proficiency with Microsoft Office, Google or similar scheduling and electronic mail software, social media (Facebook, Twitter).
• Understanding and supportive of the values and ideals of Jesuit education.
• Knowledge of the Jesuit School of Theology at Santa Clara University preferred.

Skills
• Demonstrated knowledge and skills in critical thinking and problem solving, decision making processes, and project management.
• Excellent oral and written communication skills.
• Proficiency with the processing of financial transactions and basic bookkeeping.

Abilities
• Demonstrated ability to prioritize tasks and meet deadlines while maintaining attention to detail.
• Ability to relate well to students (graduate students).
• Ability to supervise student workers.
• Ability to maintain confidentiality and to handle sensitive matters with judgment, tact, and diplomacy.
• Ability and experience working with diverse populations.
• Ability and experience in international settings preferred.

Education and/or Experience
• Bachelor’s degree required.
• Two to four years of administrative work experience required, preferably in student services or related field.

Salary Information
$19.65/hour - $22.60/hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: JST Student Life
Contact Information:



Santa Clara University: Accounting Assistant V (Disbursement Services Assistant)



Accounting Assistant V (Disbursement Services Assistant)

University of San Francisco

Department:
Business & Finance

Job Type:
Full-Time

Job Summary:
The Accounting Assistant V reports to the Assistant Director for Disbursement Services. This individual is responsible for reviewing and ensuring complete business substantiation for cash advances, petty cash vouchers and non-employee expenses. Policy compliance, fraud detection and internal control regulation are essential priorities. Initiating preventive measures to insure compliance and leading training efforts is imperative. This individual provides support to the Disbursement Services team and provides cashier services to the University community. This position requires a high level of sound business judgment necessitating superior critical thinking skills.

Job Responsibilities:
• Demonstrated analytical ability to review and approve all forms of invoices and supporting documents to generate vendor payments through Concur Invoice and Banner Finance. This includes the review of source documents and exception reports to ensure that correct accounting and university policies are followed and all required approvals have been obtained.
• Ensure business substantiation is within IRS, University, grant or NCAA guidelines and consult internal auditor as necessary.
• Lead process for all new vendor creations in the Concur and Banner systems, ensuring that W-9 forms are on file in accordance with Internal Revenue Service guidelines.
• Identify prepaid and accrued expenses that need to be analyzed and recorded at year end to ensure expenses are recorded in the appropriate fiscal year.
• Assist with unclaimed property, library feed processing and purchase order payments.
• Assist analyst with university E-Payables system. This would include responding daily to exceptions generated from the E-Payables system and reaching out to vendors to resolve credit card discrepancies.
• Process, maintain, upload, and approve invoices for all utilities, reoccurring payments and leases (or other selected payments) to ensure they are correct and paid timely.
• Provide supervision and mentorship of student employees. Recruit, hire, train and process EPAFs for all student staff members for the office of Accounting and Business Services.
• Review software release notes for all Concur modules, assist with pending services issues; submitting cases with Concur support and providing timely project/case updates.
• Assist with technical projects that include testing for all upgrades or patches to systems (Banner, Concur, PaymentNet 4, Ektron, etc.) used by Disbursement Services and the development and testing of any new business processes.
• Develop data quality reports and other ad-hoc reporting for any of the Disbursement • Services systems upon request. Participate in professional forums to keep abreast of trends and issues incorporating best practices for USF initiatives.
• Partner with the Disbursement Analyst to complete projects for an automated travel management system for the entire university.
• Lead efforts to increase direct deposit enrollment and facilitate vendor relations pertaining to E-Payables solution and system maintenance.
• Verify details of cash advances in Concur and coordinate with Disbursements team when a check needs to be cut or when a direct deposit needs to be made. Utilize system administrator tools in Concur and PaymentNet 4 to assign corporate credit cards and dispute charges.
• Responsible to maintain Treasury regulations and strict cash handling internal controls while suggesting improved campus-wide business processes. Accept all cash deposits from University departments and offices, all student cash payments, and miscellaneous cash payments, such as tuition payments and fines.
• Disburse cash for petty cash vouchers, student emergency loans and travel advances, to ensure all appropriate documentation is provided, where required by Internal Revenue Code or University policy.
• Count and balance the teller truck daily and cash vault as needed. Coordinate daily cash verifier for end of day and month balancing and complete required Excel reports
• Prepare the daily bank deposit and daily petty cash journal entries and order cash from the bank, as needed. Process check deposits on a relief basis, as needed.
• Perform other duties, as assigned, which meet the operational needs of the Accounting and Business Services.

Minimum Qualifications:
Post high school education is preferred. Training or experience equivalent to five years of increasingly responsible work experience in an accounting assistant/bookkeeping position required. Knowledge of University purchasing card concepts and travel and entertainment policy enforcement highly desirable. A highly developed attention to detail is critical, as is the ability to interact effectively with a wide range of people, with clear oral and written communication and demonstrated experience with providing training in a group setting is required. Experience with Microsoft Excel at an advanced level is required as well as a proven ability to learn new software. Advanced experience with programs such as PowerPoint and Ektron is required to maintain websites and create tutorials. Ability to work in a standard office environment. Department of Justice background check required. Ability to occasionally lift and carry up to 15 pounds.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Business & Finance
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University of San Francisco: Associate Director of Alumni and External Relations



Associate Director of Alumni and External Relations

University of San Francisco


Department:
School of Management

Job Type:
Full-Time

Job Summary:
Under the supervision and direction of the Director of Alumni and External Relations, the Associate Director is responsible for several streams of work that focus on developing alumni-to alumni connections and experiences as well as connections to the students and the School of Management.

The Associate Director is responsible for developing and implementing events, speaker series, alumni engagement and career strategies for all graduate and undergraduate alumni in the School of Management. The Associate Director will formulate this strategy and implement it in conjunction with faculty, administration, students, and members of advisory boards.

The Associate Director helps to ensure that the University’s Vision, Mission and Values Statement, and Strategic Initiatives are the foundation of decision-making within the School. He/she will ensure that the programming graduate and undergraduate alumni are effective, innovative and driven by the pursuit of excellence. Within the School and University and outside the University, the Associate Director is the spokesperson for School of Management Alumni and External Relations.

Job Responsibilities:
• Work with the USF community (faculty, alumni, development and advisory board members) to partner with alumni in key areas/cities to create and sustain vibrant University relationships and alumni chapters.
• Develop and manages innovative programs and communications designed to encourage alumni participation and involvement in the life of the University- School of Management.
• Develop a prospect list within targeted industries and/or companies.
• Aggressively work to link students with alumni in particular industries.
• Develop career links for alumni through multiple networks and channels.
• Conduct employer development visits (sales calls) to prospective employers.
• Develop and maintain the alumni database.
• Organize onsite employer presentation and recruiting visits through alumni and external partners.
• Work with Director to boost alumni attendance at events.
• Support Kickoffs and Professional Development Programming
• Work closely with the Director in building and maintaining corporate relationships with the aim to obtain internships and permanent jobs for all graduate students, as well as non-degree training programs for the School.
• Oversee and work within department budget.
Other Responsibilities:
• Perform other duties as assigned.
• Position may manage one or more student workers, interns and/or administrative assistants.

Minimum Qualifications:
The successful candidate will have a bachelor’s degree in a related field (master’s desirable) and 5 or more years’ strong management experience in higher education, business development, recruiting and customer relationship and/or career counseling experience in a corporate or academic setting. The Associate Director must possess excellent written/verbal communication and interpersonal skills to interact with a range of populations. Superior organizational and problem resolution abilities are essential. Strong basic computer software skills must include MS Office. Persuasive sales techniques, both over the phone and in person, are required. This individual must be able to work independently, as well as collaboratively with other departments. High level of professionalism and creativity required. The ability to plan, coordinate, monitor and motivate the activities of others is required. The incumbent must also be able to focus on the details of designing, implementing and maintaining systems, projects and programs. Understanding of the Bay Area job market for graduate and undergraduate alumni. Willingness to travel locally, domestically and internationally.

Other Responsibilities:
• Work closely with the Director to bring alumni back to USF through multiple engagement initiatives.
• Work with local and regional alumni on various programing to strengthen our local presence through social media and marketing
• Assist graduate admissions by promoting all programs to employers and alumni
• Foster engagement with corporate partners via strategic relationship building
• Advise and facilitate corporates’ brand-building efforts in USF’s intellectual life and serve as a liaison with SOM stakeholders.
• To establish and maintain strong relationships with alumni and employers to bring internship, post-graduation employment, and consulting project opportunities to our graduate students and alumni

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: School of Management
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University of San Francisco: Marketing Coordinator - Gift Planning



Marketing Coordinator - Gift Planning

University of San Francisco


Department:
Planned Giving

Job Type:
Full-Time

Job Summary:
Reporting to the Director of Planned Giving, and working closely with the Development Communications team and with support from the Office of Communications and Marketing (OCM), the Marketing Coordinator is responsible for promoting planned giving opportunities by executing a comprehensive marketing plan for planned giving prospects and donors as well as analyzing and tracking results. The Coordinator’s work supports the Development Division’s broader communications and fundraising strategies. Success will be measured in large part by the increased number of planned giving inquiries achieved. The Coordinator drafts and edits copy, executes a segmented marketing strategy geared to loyal donors, and prepares targeted mailings. The Coordinator designs and implements web-based and electronic messaging, and maintains an updated planned giving website. This position is also responsible for executing communication strategies which directly support the ongoing stewardship of Lo Schiavo Legacy Society members.

Job Responsibilities:
1. Execute the planned giving marketing and communications plan each fiscal year, to create awareness and help identify new planned giving donors. Seek opportunities to customize the plan for individual schools and programs.

2. Draft and edit gift planning advertisements for newsletters, mailings, and electronic media, in collaboration with OCM.

3. Create donor testimonials for use in publications. Conduct donor interviews, synthesize material and work with the Development Communication team to develop compelling content.

4. Manage a comprehensive gift planning direct mail program for various constituencies. Produce gift planning copy for other marketing and stewardship needs as they arise. Produce a schedule, and adhere to timelines for creation and dissemination of materials while ensuring that costs are kept within budgeted resources.

5. Design and implement a web-based and electronic messaging marketing and stewardship strategy, to take advantage of emerging technology, including consideration of regular e-mail contact with a defined group of prospects or Legacy Society members.

6. Develop a system to fulfill promptly and efficiently information requests and inquiries generated through marketing.

7. Collect and analyze marketing data, such as gift planning inquiries by source and types of completed gifts, in order to measure results and to help improve the effectiveness of gift planning promotional strategies and materials.

8. Identify new planned giving prospects by analyzing demographic data and loyal giving patterns, and segmenting donor database to reach target constituencies through print and electronic messages as well as personal visits.

9. Work with development communications to identify opportunities that increase the visibility of the Legacy Society among external and internal constituencies.

10. Manage the planned giving birthday card and Thanksgiving Day card programs, including design, printing and mailing.

11. Research best practices in planned giving marketing; propose new channels, products and delivery methods.

12. Collaborate with other members of the planned giving team; assist with other projects as needed.

13. Perform other duties as assigned.

Minimum Qualifications:
Bachelor’s degree; 1-3 years experience in marketing with 1 year direct experience in fundraising highly preferred (may be concurrent with marketing experience)

Excellent aptitude for learning about planned gifts and effective ways to promote their benefits among various constituent groups

Strong written and oral communications skills and a demonstrated ability to produce effective written marketing materials making the case for philanthropy and for the University with clarity and cogency

Ability to work with many different levels of staff and volunteers and to thrive in a rapidly changing, complex environment.

Demonstrated high ethical standards of behavior, sound judgment, thoughtfulness, respect for confidential personal information, and attention to detail

Demonstrated proficiency in MS Word, Excel, PowerPoint; graphic design software helpful

Ability to analyze data and use technology to gather, interpret, and organize data and results

Evidence of entrepreneurial spirit, creativity, persuasiveness, and the ability to motivate people in support of specific causes

Evidence of self-motivation and the ability to work both independently and with teams

Ability to handle multiple assignments and changing priorities as circumstances may dictate

Knowledge of and commitment to the values and mission of higher education and USF

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Planned Giving
Contact Information:



Santa Clara University: Academic Support Manager, Basketball



Academic Support Manager, Basketball

Santa Clara University



The Academic Support Manager is a full-time, 12 month staff position within the Athletic Department. The individual in this position is responsible for the planning, development and implementation of an academic support program for the men’s and women’s basketball programs which promotes an environment wherein student-athletes can excel academically. The individual is also responsible for managing the Departments’ administration of student-athletes’ initial eligibility through the NCAA Eligibility Center and coordinates numerous reports for the NCAA, including Academic Progress Rate reporting, Federal Graduation Rate reporting, and Sports Sponsorship and Demographic reporting. The Academic Support Manager Coordinator is responsible for abiding by all conference and NCAA regulations and assisting to ensure departmental and University compliance.

Department
Athletics Administration

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Contact and Liaison Responsibilities
• Serve as a liaison between Athletic Department personnel and University faculty and staff regarding basketball student-athletes’ academic status, including athletic-related class absences.
• Act as one of two departmental liaisons to the Drahmann Advising Center and to the academic deans.
• Assist the Associate Athletic Director for Compliance and Student Services in informing and monitoring basketball student-athletes’ compliance with University and NCAA requirements related to academic progress and eligibility.
• Meet with prospective basketball student-athletes/parents regarding the University’s academic support programs.
2. Program Direction and Development
• Develop and implement the academic support program for the basketball programs.
• Provide academic counseling for basketball student-athletes in the areas of registration, class absences, add/drop procedures, major declaration, study skills, and time management.
• Maintain and circulate academic reports on basketball student-athletes
• Work with the Academic Support Manager to assist with tutoring of student-athletes.
3. Eligibility Processing and Compliance
• Assist the Associate Athletic Director for Compliance with maintenance of academic performance records for student-athletes.
• Monitor the full-time status of basketball student-athletes.
• Upon completion of each academic quarter, process individual and team academic achievement and distribute the academic information to the sport administrators, head and assistant coaches, Associate Athletic Director for Compliance and the athletics director.
• Compile, chart, and provide satisfactory progress for student-athletes to the Associate Athletic Director for Compliance for the purpose of administering the NCAA/WCC eligibility reports.
• Assist the Associate Athletic Director for Compliance with the processing and issuing of the NCAA/WCC eligibility reports.
• Assist with initial eligibility coordination of all student-athletes.
• Complete NCAA reporting as assigned.
4. Student Services
• Coordinate submission of all NCAA Postgraduate Scholarship and NCAA Internship applications for basketball student-athletes.
• Coordinate, with the Sports Information Director, the completion of all basketball student-athlete recognition award applications.
• Act as liaison to the University’s housing office
5. Admissions
• Serve as a secondary liaison to the Office of Admissions to ensure proper application of policies and procedures.
• Assist the coaching staff throughout the admissions process including the preliminary evaluation of transcripts and the processing of recommendation forms.
• Provide assistance to prospective basketball student-athletes and parents as requested.
6. Other duties as assigned
• Be aware of and abide by all applicable NCAA, WCC and other applicable rules and regulations.
7. GENERAL GUIDELINES
• Models the office culture guidelines of the Department of Athletics and Recreation.
• Is aware of and abides by all NCAA, WCC and other applicable rules and regulations.
• Sets a positive example of behavior for students and the SCU community.
• Represents SCU in the community.

Provides Work Direction
• Occasionally provides work direction to student assistants.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Appreciation of and commitment to further the mission, values and goals of Santa Clara University.

Skills
• Demonstrated interpersonal and communication skills—written and verbal.
• Ability to work effectively with external constituents, particularly senior staff, faculty, student-athletes and parents.
• Capable of working both independently and as a team members; results oriented; self starter.

Abilities
• Experience using database management systems and other common office computer applications including word-processing, spreadsheet, email and browser applications required.
• Demonstrated ability to handle confidential information with discretion.
• Ability to work on multiple projects simultaneously with frequent interruptions.

Education and/or Experience
• Bachelor’s degree required
• One to three years of progressively responsible administrative experience required

Salary Information
$22.42 - $25.88 per hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Athletics Administration
Contact Information:



University of San Francisco: Online AV Multimedia Developer



Online AV Multimedia Developer

University of San Francisco


Department:
Information Technology Services (ITS)

Job Type:
Full-Time

Job Summary:
Under the direction of the Director of the Center for Instructional Technologies and under the supervision of the Senior Instructional Designer, the Online AV Multimedia Developer is responsible for collaborating with instructional designers, multimedia developers, and subject matter experts to develop visually appealing, well-designed multimedia content that will be used in USF’s online courses and programs.

Job Responsibilities:
• Collaborates with subject matter experts, instructional designers, course developers, and other multimedia developers to develop AV assets and multimedia course content.
• Uses professional-quality software and equipment to record and edit digital video and audio.
• Uploads edited video and audio assets to USF’s streaming media server.
• Uses software like Adobe Captivate 8, Premiere, and Audition to build instructional content like narrated PowerPoint presentations. May also help build other course content.
• QAs multimedia content developed to ensure accuracy and adheres to Fair Use and ADA Section 508 guidelines.
• Other duties as assigned.

Minimum Qualifications:
• Mastery of Adobe Creative Suite video and audio editing software, including Premiere, AfterEffects, Audition, Captivate 8 (training provided if necessary).
• Experience recording and editing professional-quality audio and video in various settings.
• Strong verbal communication skills, with well-honed ability to work collaboratively and reliably with other team members on numerous projects.

Other Responsibilities:
• Working knowledge of Adobe Creative Suite design software (i.e., Flash, Photoshop, Illustrator, Dreamweaver, Acrobat).
• Expertise in developing and designing Web sites using HTML 5, CSS 3, and JavaScript.
• Experience with graphic design, user interface design, or user experience design.
• Ability to troubleshoot Web design-related issues (cross-browser compatibility, optimization for mobile devices, load time minimization, etc.).
• Experience using instructional development software like Camtasia, Screenflow, Articulate.
• Experience using learning management systems as a designer or instructor.
• Working knowledge of instructional design theory and methodology.
• Experience working in the e-learning industry or for an institution of higher learning.
• Undergraduate or graduate coursework completed in film, audio production, graphic design, illustration, Web design, Web programming, instructional design, instructional technology.
• Has an online portfolio of work available.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Information Technology Services (ITS)
Contact Information:



Santa Clara University: Program Assistant for Institutes and Spirituality



Program Assistant for Institutes and Spirituality

Santa Clara University



The Program Director for Institutes and Spirituality will provide support for advancing the Jesuit, Catholic educational tradition among faculty, staff, and students of Santa Clara University. The Program Director for Institutes and Spirituality will primarily be responsible for supporting and developing the work of the annual Bannan Institutes and the Ignatian Center’s spirituality offerings more broadly. This is a fixed-term, part-time, non-exempt position reporting to the Director of Institutes and Spirituality, Ignatian Center for Jesuit Education.

Department
Ignatian Center

Standard Hours (hours per week)
20

Essential Duties and Responsibilities
1. Supports and develops the offerings of the Bannan Institutes.
A. Host and prepare lecturers/panelists/contributors for annual Bannan Institute series and organize collaborations and auxiliary events with faculty, student, and community groups around speaker visits
B. Serve as assistant editor for the annual explore Journal publication (print and on-line) related to theme of the annual Bannan Institute; generate schedules, organize documents, solicit artwork, oversee correspondence with authors, coordinate with copy editor, citation checker, designer, printer, mailing house
C. Collaborate with Ignatian Center Operations Team to ensure successful event planning, production, and evaluation for all Bannan Institute events
D. Develop and implement outreach plan to invite campus and local community constituents to each to each Bannan Institute event
E. Support and attend all Bannan Institute events and develop and contribute to ongoing blog site related to annual Bannan Institute
F. Compile past Bannan Institute evaluation reports and support the development of a systematic assessment of past Bannan Institutes to inform future Bannan Institute planning
G. Serve as a resource and support for the planning and organization of future Bannan Institute events, publicity, collaborations, publications, and assessments (e.g. steering committees, faculty fellows, symposia, lectures, grants, workshops, mission book)
2. Support and develop programs that advance Jesuit, Catholic, and other spiritual traditions among campus members
A. Support planning and execution around signature Ignatian Center’s Spirituality Programs, including Days of Reflection, Search for What Matters Luncheon Speakers, Ignatian Spirituality Faculty/Staff Retreats, Ignatian Exercises, Ignatian Faculty Forum, Ignatian Staff Conversations, and other new/renewed offerings
B. Support the development of a comprehensive needs assessment and faculty, staff, and administrator profile matrix to inform the advancement of new/renewed offerings for various groups on campus
C. Contribute to the development of accessible print, audio-visual, and electronic resources for the University community related to the Ignatian, Catholic spiritual tradition, including entrepreneurial web-based programs.
D. Serve as a resource and support for the planning and organization of future Ignatian Center Spirituality events, publicity, collaborations, publications, and assessments
3. Carry out other duties as assigned by the Director of Institutes and Spirituality.
4. Collaborate with broader work of ICJE.
GENERAL GUIDELINES
1. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
2. Maintains contact with customers and solicits feedback for improved services.
3. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
4. Researches and develops resources that create timely and efficient workflow.
5. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
6. Prepares and submits reports as requested and required.
7. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
n/a

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Understanding of Jesuit, Catholic educational mission
• Familiarity with the Ignatian spiritual tradition

Skills
• Demonstrated organizational ability (generating and maintaining schedules, tracking and organizing documents, emails, photos, troubleshooting and resolving programmatic issues efficiently and effectively)
• Exceptional oral and written communication skills
• Excellent interpersonal skills
• Strong writing and editing abilities
• Demonstrated knowledge of MS Office, Excel, PowerPoint, GoogleDocs, Adobe Acrobat Pro required; Adobe Photoshop, InDesign, Commonspot, PeopleSoft, and Concur skills preferred

Abilities
• Ability to meet deadlines, work autonomously and in a team environment
• Ability to think strategically while balancing attention to detail and handling competing demands
• Ability to take initiative and anticipate needs
• Ability to maintain confidentiality and to communicate with a high level of sensitivity and tact
• Presents polished, professional demeanor in working with faculty, staff, and students, internal and external stakeholders, as well as Center staff.
• Ability to oversee marketing, communication, and event planning
• Ability to work non-traditional hours

Education and/or Experience
• Bachelor’s degree required
• 2 years of experience in related field

Salary Information
$19.65/hour -$22.60/hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.


Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.


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Website: Ignatian Center
Contact Information:



University of San Francisco: Report Writer



Report Writer

University of San Francisco


Department:
Development Services

Job Type:
Full-Time

Job Summary:
Under the supervision of the Systems Manager of Development Services, the Report Writer creates reports and provides technical assistance.

Job Responsibilities:
• Create reports using sophisticated 4th generation programming languages SQL and FOCUS.
• Maintain acceptable user turnaround time for data requests.
• Produce and troubleshoot data requests from the Office of Development and other departments on campus.
• Assist in testing and debugging Operational Data Store upgrades and patches.
• Manage Xtender for Development which includes set up, monitoring of its appropriate use, training, INB menu and cell links, and security.
• Adhere to statistical policies so that alumni and donor attributes are defined and cohesive throughout the University.
• Other duties as assigned.

Minimum Qualifications:
• Bachelor’s degree.
• Ability to deal with highly confidential and sensitive material in a professional manner.
• Ability to work both independently and in close conjunction with others.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Development Services
Contact Information:



Saint Louis University: Associate Dean of Students

Saint Louis University, a Catholic, Jesuit institution ranked among the top research universities in the nation, seeks a talented and highly collaborative administrator to serve as Associate Dean of Students. The individual appointed to this newly created position will join an institution that values academic excellence, life-changing research, compassionate health care, and a strong commitment to faith and service to others. Founded in 1818, Saint Louis University fosters the intellectual and character development of more than 14,000 students on campuses in St. Louis, Missouri, and Madrid, Spain. Building on a legacy of nearly 200 years, Saint Louis University continues to move forward with an unwavering commitment to a higher purpose, a greater good.



Reporting to the Assistant Vice President for Student Development and Dean of Students, the Associate Dean serves as an advocate for students and plays a critical role in expanding the Dean of Students Office with emergency support and outreach to students. The Associate Dean serves as a leader in the Division of Student Development in fostering student wellbeing, capability, and cura personalis, and chairs the Behavioral Concerns Committee (BCC). The Associate Dean serves as the primary case manager to serious health issues and significant personal matters among first-year students; administers BCC student case management and coordinates interventions; supports the Dean of Students Office Care and Concern Protocol for students in distress; supervises the University Counseling Center and Office of Student Responsibility and Community Standards to ensure an integrated response to critical cases to address individual student needs; coordinates assessment efforts to address student success strategies for the Dean of Students Office; serves as Title IX Deputy Coordinator; and consults with the University community on how to respond to student issues of concern. The Associate Dean oversees budgets totaling $725,000 and supervises a total staff of 12, including two direct reports.


Requirements include a master’s degree (doctorate preferred) and five years of related experience in higher education environments, including progressive leadership and supervisory responsibility. The successful candidate will also possess significant capacity to respond to and manage crisis situations and students in distress as well as significant experience in case management and working with a multidisciplinary team. The Associate Dean will have a collaborative work style and expertise in creating partnerships with a broad array of internal and external stakeholders; demonstrated knowledge of student conduct and legal issues confronting higher education institutions; the ability to lead, motivate, and supervise staff; excellent listening, oral and written communication, and presentation skills; effectiveness in budget planning and management; a demonstrated commitment to diversity and the ability to develop inclusive communities; knowledge of student development theory and practice; the ability to be innovative in shaping student affairs programs and services; excellent judgment, impeccable integrity, and high ethical standards that engenders trust in others; and adaptability, flexibility, and an affable and engaging interpersonal style.



Website: Dean of Students Office
Contact Information:

Applications must be received by August 15, 2014 to be assured full consideration.  A resume and accompanying position-specific cover letter may be submitted via the SJG website at www.spelmanandjohnson.com under the link Current Searches. For nominations and confidential inquiries, please contact James Norfleet at jmn@sjgsearch.com or 413-529-2895.     


Saint Louis University is an Affirmative Action/Equal Opportunity Employer (AA/EOE) and encourages nominations of and applications from women and minorities.   





Regis University: Assistant Director of Experiential Education

The Assistant Director of Experiential Education serves as a point of contact for the experiential education program. Key responsibilities include managing daily program operations, liaison for preceptors and practice sites, responding to student and preceptor requests and needs, administering and managing the experiential education database, developing and maintaining a comprehensive communications infrastructure for the experiential education program, teaching in the experiential education courses, and working with the school administration to maintain student records and ensure that all programmatic requirements are met.


1. In collaboration with the Director of Experiential Education:

a. Design and implement courses in the Introductory and Advanced Pharmacy Practice Experience (IPPE/APPE) components of the curriculum, and other areas of expertise
b. Provide appropriate representation on school, college, university, and community practice committees and organizations
c. Conduct site visits for IPPE/APPE student placements, which may include local and national travel
d. Coordinate implementation and evaluation of student portfolios in conjunction with SOP Curriculum, Assessment, and Student Affairs
e. Recruit sites and preceptors for IPPE/APPE student placement 
f. Develop preceptors through innovative programs and coordinate the education of preceptors around experiential learning
g. Evaluate the effectiveness of various experiential programs and recommend and implement improvements
2. Provide general operational and administrative support for the experiential program
3. Create and administer systems and structures to manage information flow between department chair, full- and part-time faculty, volunteer/adjunct/affiliate faculty preceptors, clinical specialists, coordinators, and other staff members at the college, school and community practice sites
4. Assist end-users in the use of experiential education program systems
5. Operate and maintain the experiential education database and other software programs, including internal databases and web-based programs
6. Identify areas of process improvement and make recommendations regarding system customization based on changing department and program needs
7. Distribute and collect student and preceptor evaluations of experiential education sites and summarize data in clear reports
8. Assist with the interpretation of evaluation results and report trends and observations as appropriate. Present results of evaluations at appropriate meetings including preceptor development functions and other occasions as requested

•An earned PharmD degree and/or PhD

•A valid license to practice pharmacy in the United States and the ability for licensure in Colorado.

•Advanced computer skills, particularly with systems and applications (word-processing, database, spreadsheet, presentation, and publishing) used in the school. Other database (e.g., management system) experience and exposure is strongly desired. Must have knowledge of and experience with Internet-based communications.

•Excellent communication, writing and editing skills including the ability to organize, prioritize, multi-task, and delegate as appropriate. Must have the ability to complete tasks working both independently and with others.

•Experience in building collaborative relationships with various members of the professional practice communities of pharmacy, medicine, nursing, and other health professions, current and future supporters of the SOP and potential employers of graduates.

•Strong customer service orientation toward both internal and external constituencies

•Able to make sound and independent judgments and apply problem-solving skills regarding program operations.

•Valid license to practice pharmacy in Colorado

•Previous experience in the direct precepting of PharmD students

•Previous academic experience


Website: School of Pharmacy
Contact Information:

To learn more and apply to this position please visit our jobsite at http://jobs.regis.edu/postings/863



Santa Clara University: Program Assistant for Institutes and Spirituality (Fixed Term)


Program Assistant for Institutes and Spirituality (Fixed Term)

Santa Clara University



The Program Assistant for Institutes and Spirituality will provide support for advancing the Jesuit, Catholic educational tradition among faculty, staff, and students of Santa Clara University. The Program Assistant for Institutes and Spirituality will primarily be responsible for supporting and developing the work of the annual Bannan Institutes and the Ignatian Center’s spirituality offerings more broadly. This is a fixed-term, part-time, non-exempt position reporting to the Director of Institutes and Spirituality, Ignatian Center for Jesuit Education.

Department
Ignatian Center

Standard Hours (hours per week)
20

Essential Duties and Responsibilities
1. Supports and develops the offerings of the Bannan Institutes.
A. Host and prepare lecturers/panelists/contributors for annual Bannan Institute series and organize collaborations and auxiliary events with faculty, student, and community groups around speaker visits
B. Serve as assistant editor for the annual explore Journal publication (print and on-line) related to theme of the annual Bannan Institute; generate schedules, organize documents, solicit artwork, oversee correspondence with authors, coordinate with copy editor, citation checker, designer, printer, mailing house
C. Collaborate with Ignatian Center Operations Team to ensure successful event planning, production, and evaluation for all Bannan Institute events
D. Develop and implement outreach plan to invite campus and local community constituents to each to each Bannan Institute event
E. Support and attend all Bannan Institute events and develop and contribute to ongoing blog site related to annual Bannan Institute
F. Compile past Bannan Institute evaluation reports and support the development of a systematic assessment of past Bannan Institutes to inform future Bannan Institute planning
G. Serve as a resource and support for the planning and organization of future Bannan Institute events, publicity, collaborations, publications, and assessments (e.g. steering committees, faculty fellows, symposia, lectures, grants, workshops, mission book)
2. Support and develop programs that advance Jesuit, Catholic, and other spiritual traditions among campus members
A. Support planning and execution around signature Ignatian Center’s Spirituality Programs, including Days of Reflection, Search for What Matters Luncheon Speakers, Ignatian Spirituality Faculty/Staff Retreats, Ignatian Exercises, Ignatian Faculty Forum, Ignatian Staff Conversations, and other new/renewed offerings
B. Support the development of a comprehensive needs assessment and faculty, staff, and administrator profile matrix to inform the advancement of new/renewed offerings for various groups on campus
C. Contribute to the development of accessible print, audio-visual, and electronic resources for the University community related to the Ignatian, Catholic spiritual tradition, including entrepreneurial web-based programs.
D. Serve as a resource and support for the planning and organization of future Ignatian Center Spirituality events, publicity, collaborations, publications, and assessments
3. Carry out other duties as assigned by the Director of Institutes and Spirituality.
4. Collaborate with broader work of ICJE.
GENERAL GUIDELINES
1. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
2. Maintains contact with customers and solicits feedback for improved services.
3. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
4. Researches and develops resources that create timely and efficient workflow.
5. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
6. Prepares and submits reports as requested and required.
7. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
n/a

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Valid U.S. Driver’s License

Knowledge
• Understanding of Jesuit, Catholic educational mission
• Familiarity with the Ignatian spiritual tradition

Skills
• Demonstrated organizational ability (generating and maintaining schedules, tracking and organizing documents, emails, photos, troubleshooting and resolving programmatic issues efficiently and effectively)
• Exceptional oral and written communication skills
• Excellent interpersonal skills
• Strong writing and editing abilities
• Demonstrated knowledge of MS Office, Excel, PowerPoint, GoogleDocs, Adobe Acrobat Pro required; Adobe Photoshop, InDesign, Commonspot, PeopleSoft, and Concur skills preferred

Abilities
• Ability to meet deadlines, work autonomously and in a team environment
• Ability to think strategically while balancing attention to detail and handling competing demands
• Ability to take initiative and anticipate needs
• Ability to maintain confidentiality and to communicate with a high level of sensitivity and tact
• Presents polished, professional demeanor in working with faculty, staff, and students, internal and external stakeholders, as well as Center staff.
• Ability to oversee marketing, communication, and event planning
• Ability to work non-traditional hours

Education and/or Experience
• Bachelor’s degree required
• 2 years of experience in related field

Salary Information
$19.65/hour -$22.60/hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Ignatian Center
Contact Information:



Regis University: Director of Major Gifts

Located in Denver, Regis University is the premiere Jesuit institution in the 13-state Rocky Mountain Region. The Director of Major Gifts has both a fundraising and management role in University Relations. The Director works to secure 5-figure, plus current and deferred gifts for identified Regis University priorities. The Director plans and conducts the identification, cultivation, solicitation, and stewardship of prospects as well as manages a portfolio of potential major gift and planned gift prospects/donors. The Director leads/assists the Major Gifts Team with strategies for assigned major gift prospects, including intent, amount, timing, and solicitation method. (S)he provides leadership, training and guidance to the Team (3-4 staff) as well as administrative assistants. Regular assessment/reporting on team activities are essential to this role. The Director works with University Relations departments including Alumni Engagement/Communications as well as other colleges and Regis departments. Management and implementation of a campaign unit initiative will be part of this leadership role.


MAJOR DUTIES and RESPONSIBILITIES

• Fundraiser – Engages and solicits prospects with the interest, affinity, and capability to give at the major gift level. Successfully manages a portfolio of potential major gift donors. Builds and maintains effective relationships through local and national travel to engage with major gift prospects, resulting in significant support for University fundraising priorities. 45%
• Team Manager – Provides leadership, goal setting, training and guidance to the Major Gift Team (3-4 professional, 1 to 2 administrative staff). 25%
• Provides regular reports/assessment on team activities. 10%
• Serves as University Relations liaison to an assigned dean/unit for fundraising strategy and coordination. Campaign planning and implementation for an assigned unit will be included. 15%
• Other duties as assigned. 5%

• Bachelor’s degree required. 
• Minimum of five years significant major gift fundraising experience, preferably in a University environment.
• Minimum of three years significant staff leadership and management experience. 
• Demonstrated ability to work effectively with donors, volunteers, administrators, faculty and staff.
• Strong verbal, written, and interpersonal communication skills.
• Ability to implement prospect strategies as well as identify problems, participate in discussions, and develop/recommend solutions.
• Demonstrated project coordination, management, and delivery.
• Administrative skills in planning and budgeting.
• Ability to meet deadlines and work under pressure. 
• Willingness to travel at least 45% of the time both locally and nationally. Requires a valid driver’s license and insurability by the University’s auto insurance carrier.

• Commitment to the vision, mission, and values of Regis University.



Website: University Relations
Contact Information:

To learn more and apply to this position please visit our jobsite at http://jobs.regis.edu/postings/900



Boston College: Senior System Analyst - Project Lead #11918
  Boston College Introduction
  Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,100 full-time undergraduates and 4,700 graduate and professional students. Ranked 31 among national universities and a member of the Association of Research Universities, Boston College has 752 full-time and 1,080 FTE faculty, 2,750 non-faculty employees, an operating budget of $886 million, and an endowment of approximately $2 billion.

Six Values. One I.T.S.
Collaboration - Continuous Improvement - Innovation - People - Service - Transparency


  Job Description
  The position's primary function is to manage the delivery and support of new and existing application technologies to the University. This person must provide leadership and adhere to a high standard in project management, process design, systems analysis and design expertise, systems integration, and quality assurance: The position addresses end users' and ITS system and information requirements by analyzing complex processes in order to determine appropriate packaged applications, design new applications or provide enhancements to existing applications. This role manages project implementations, and orchestrates Information technology and business resources to perform successful business solutions through use of technology.

Responsibilities:
*   Actively assist as needed on projects and tasks
*   Mentors those with less experience through informal channels
*   Assists in the facilitation of team and client meetings.
*   Pushes creative thinking beyond the boundaries of existing industry practices and client mindsets
*   Contributing to the development and advancement of new principles, concepts and strategies for the services supported by the team.
*   Document systems according to established standards
*   Debug problems across complex applications and environments
*   Communicate project status, system issues, and accomplishments to peers, and manager.
*   Manage critical issues and escalate to technical managers and peers as needed to resolve project, design, and/or Production issues.

Skills needed:
*  Strong but diplomatic leadership skills; excellent communication and interpersonal skills.
*  Strong business and technical analysis skills
*  Demonstrated professional experience preparing and presenting information effectively, clearly, and concisely, in written and spoken form.
*  Ability to multi-task with agility to shift focus
*  Combination of technical and functional background and proven best practice
* Understands Internet, Intranet, and client/server architectures
*   Ability to query database, basic SQL skills

  Requirements
  *    Bachelor's Degree and 5+ year's experience as a Project Manager and leading small teams
*   3 - 5 years field experience implementing and supporting mission-critical applications required
*   Experience writing documentation that supports user requirements, such as a maintenance request document or Statement of Work
*   Experience developing and maintaining vendor and client relationships
*   Developing creative solutions and problem solving is integral to this position
*   Working knowledge of network infrastructure components, web-based application development tools, prototyping paradigms, developing security methodologies, and working under a production control environment is required
*   Experience with SDLC required
*   Ability to translate business requirements into functional specifications
 
Closing Statement
  Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, nation origin, disability, protected veteran status, or other legally protected status.  To learn more about how BC supports diversity and inclusion throughout the university please visit the Office of Institutional Diversity at http://www.bc.edu/offices/diversity.

In order to be considered as an official applicant, please note that it is necessary to apply directly online at our site: www.bc.edu/bcjobs





Website: Information Technology - Applications Services
Contact Information:



Regis University: Staff Psychologist/Sport Psychologist Focus

Provide personal counseling services to students with a wide variety of developmental and mental health issues. Provide consultation to Regis community regarding students with psychological issues. Provide outreach/programming on a variety of topics to the Regis community. Act as theOCPD liaison to the Regis University Athletics Department by providing a variety of services to coaches, teams and athletes.


42% – Maintain an individual clinical caseload of typical OCPD clients/students on a daily basis in order to assist with developmental issues or more severe psychological concerns (approximately 17 hours/week).

33% – Provide services to the Athletic Department (performance enhancement workshops, coach consultations, individual services to student athletes, team consultations/interventions, department bystander intervention trainings, etc.) (approximately 13 hours/week).

10% Provide appropriate clinical documentation by maintaining appropriate case records in accordance with professional, ethical and OCPD departmental standards (approximately 4 hours/week).

7 % – Provide outreach/crisis intervention/consultation to faculty, staff and students as needed to assist with understanding of students’ psychological needs. Consult, collaborate and serve as resource to key departments, including Residence Life, Campus Safety, Student Activities, Career Services, Health Services, Wellness and Recreation and University Ministry. (approximately 3 hours/week).

5 % – Participate in weekly staff meetings including team supervision and in-services; provide peer supervision/consultation (approximately 2 hours/week)

2% – Collaborate with Student Health Services, the OCPD consulting psychiatrist and Residence Life on an as needed basis regarding psychological concerns of specific students where coordination of treatment/care is required (approximately 1 hour/week).

1 % – Participate in professional development activities (conferences, workshops, specific skill training, supervision, psychologist licensure preparation) in order to acquire and maintain required professional license (approximately .50 hour/week).


Doctorate in psychology or related mental health field, plus 1-3 years experience working with adolescents or young adults, preferably in college counseling center setting or another type of larger systems setting. Additional experience in working with clients with major mental illness preferred. Additional experience/strong interest in working with student athletes and/or with performance enhancement techniques required. Must have appropriate professional license (at the highest level of education) and be within six months of obtaining Certified Sports Consultant/Sports Psychologist status.



Website: Office of Counseling and Personal Development
Contact Information:

To learn more and apply to this position please visit our jobsite at https://jobs.regis.edu or clikc on the following link http://jobs.regis.edu/postings/982




University of San Francisco: Program Assistant IV- St. Ignatius Institute



Program Assistant IV- St. Ignatius Institute

University of San Francisco


Department:
Arts & Sciences

Job Type:
Full-Time

Job Summary:
Under the general supervision of the Associate Dean for Arts and Humanities, and under the direction of the Director of Administrative Services, the Program Assistant IV will provide full-time secretarial support services to several small programs within the College. Performs various secretarial and administrative support duties for full- and part-time faculty.
This position supports the St. Ignatius Institute, along with the Casa Bayanihan program, other immersion programs in the College, the Language Tutoring Program, and various other special College programs as needed.

Job Responsibilities:
• Organizes work and sets priorities, and manages Department Office under the general guidance of the Department Chair.
• Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.
• Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.
• Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Department/Program academic policies and procedures.
• Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.
• Handles confidential, sensitive materials relating to faculty, student and other issues.
• Provides administrative support for professional and scholarly activities of the faculty.
• Hires, trains and supervises student assistant(s).
• Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software on microcomputer equipment (usually Macintosh). Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.
• Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program.
• Performs other duties as assigned.

Minimum Qualifications:
• Post high school education preferred
• Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.

Other Responsibilities:
• Must be able to work independently without close supervision and as a member of a team.
• Ability to handle diverse situations and meet demanding deadlines.
• Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.
• Knowledge of standard office procedures and functions.
• Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.
• Experience in student services/student advising preferred.
• Ability to maintain confidentiality.
• Ability to word process with speed and accuracy.
• Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.
• Must have or quickly develop an understanding of academic policy and administrative operations.
• Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.
• Previous experience in an educational, multicultural setting preferred.
• Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.
• Additional Duties as assigned

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Arts & Sciences
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Santa Clara University: Administrative Associate: Research and Faculty Affairs



Administrative Associate: Research and Faculty Affairs

Santa Clara University



Reporting to the Research Compliance Director, the primary purpose of this position is to provide general management and administrative support for Research and Faculty Affairs offices and programs including Faculty Development, Research Compliance and Integrity and Compliance, Sponsored Projects, and Faculty Collaborative for Teaching Excellence.

Department
Faculty Development

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
A. Provide general administrative support for all Research and Faculty Affairs programs and offices
1. Develop and manage digital (and some hard copy) filing and retrieval systems
2. Compose routine correspondence, draft scripts for events, draft email and web site announcements and prepare presentation materials as required
3. Respond to faculty inquiries and requests regarding all areas of Research and Faculty Affairs
4. Maintain a broad knowledge of support services and opportunities for faculty within Research and Faculty Affairs and with other units on campus.
5. Maintain distribution lists necessary for effective operation of programs
6. Optimize use of Google business applications for programs and processes
7. Supervise general office student assistants
8. Provide support for designated committees, taskforces and special initiatives
9. Provide administrative support for events as needed
10. Produce and distribute print materials as neededCoordinate and collaborate with Senior Administrative Assistant as needed
B. Manage websites and digital communication
1. Maintain, regularly update and improve web pages
2. Design and disseminate visually interesting and appealing communication for events and activities
3. Develop and implement a coherent, consistent marketing and branding strategy for each office or program
4. Develop and implement a plan for incorporating social media into communications
C. Provide administrative support for University internal grants, faculty leaves, stipend, course release, invention disclosures, patent applications and faculty award programs
1. Prepare, update and publicize application instructions, forms, guidelines, and related information
2. Coordinate application processes: receive applications/nominations, prepare necessary correspondence and maintain review files and records as appropriate
3. Serve as a resource person for applicants and recipients
4. Manage grants including monitoring balances and available funds, preparing year-end reconciliation , and assist in resolving any discrepancies
5. Manage invention disclosures and track patent application processes
6. Develop and manage an annual reporting process for all programs
D. Facilitate review and improvement of services and programs.
1. Recommend initiatives and changes to improve quality and services
2. Identify and determine causes of problems; develop and present recommendations for improvement
3. Facilitate processes for feedback, evaluation, analysis and improvement of programs and processes as requested
4. Maintain commitment to productivity and efficiency through use of appropriate tools and ongoing training opportunities
5. Develop and implement workflow, calendar and overview of activities and projects
6. Research and develop resources that create timely and efficient workflow
7. Ensure completeness, accuracy and timeliness of all operational functions
8. Prepare and submit reports as requested.

Provides Work Direction
The Administrative Associate will help supervise up to four student assistants.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.

Knowledge
Understanding and supporting the values and ideals of Jesuit education; knowledge of Santa Clara University; knowledge and understanding of faculty work.

Skills
1. Excellent interpersonal skills with ability to work with internal and external constituencies
2. Excellent organizational skills with ability to handle multiple tasks
3. Excellent oral and written communication skills
4. Excellent skills with Microsoft Office, Google business applications, scheduling software, PeopleSoft (or equivalent) financial system software, database management software and PowerPoint.
5. Proficiency with webpage software (for example CommonSpot) required. Experience with web design a plus.
6. Experience with AIM, Ad Astra, Adobe InDesign and Illustrator a plus.
7. Event planning experience preferred
8. Experience with social media for program marketing and communication preferred
9. Strong service orientation and skills required

Abilities
1. Maintain confidentiality and use discretion
2. Work collaboratively with willingness to take initiative, be flexible and work as a part of a team
3. Maintain a professional, service-oriented approach
4. Excellent ability to prioritize and multi-task
5. Highly-organized, detail oriented and reliable with ability to set priorities
6. Work independently and efficiently within deadline
7. Effectively establish and maintain cooperative working relationships within a diverse multicultural environment

Education and/or Experience
1. Bachelor’s degree required, with training in fields such as English, Communication, Business, Marketing or Web Design a plus. Master’s degree preferred.
2. Minimum of 5 years related experience required
3. Experience in higher education setting preferred

Salary Information
$22.42/hour - $25.88/hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Faculty Development
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University of San Francisco: Administrative Assistant- Sport Management (Southern California/Orange County, CA)



Administrative Assistant- Sport Management (Southern California/Orange County, CA)

University of San Francisco


Department:
Arts & Sciences

Job Type:
Full-Time

Location:
Orange County

Job Summary:
Under the general supervision of the Director of Administration, and under the direction of the Associate Director, the Administrative Assistant will provide full-time secretarial support services to the Department or Program. Performs various secretarial and administrative support duties for full- and part-time faculty.

Job Responsibilities:
• Exercises independent judgment and decision-making abilities, organizes work and sets priorities, and manages Department/Program Office under the general guidance of the Department Chair or Program Director.
• Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.
• Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.
• Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Department/Program academic policies and procedures.
• Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.
• Handles confidential, sensitive materials relating to faculty, student and other issues.
• Provides administrative support for professional and scholarly activities of the faculty.
• Hires, trains and supervises student assistant(s).
• Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software on microcomputer equipment (usually Macintosh). Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.
• Sets up, maintains and revises record-keeping procedures and files as appropriate for the

Department/Program.
• Performs other duties as assigned.

Minimum Qualifications:
A high school diploma, or equivalent, college preferred, and three to five years of experience in performing work relevant to the position, preferably in a higher education or business setting, are required. Must possess proven ability to provide high-quality, administrative support to busy College

Officer. Must be able to work independently without close supervision and as a member of a team.

Ability to handle diverse situations and meet demanding deadlines. Excellent oral and written communication skills including correct use of grammar, spelling and punctuation. Knowledge of standard office procedures and functions. Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.

Other Responsibilities:
Experience in student services/student advising preferred. Ability to maintain confidentiality.

Knowledge of computers (Mac and PC). Ability to word process with speed and accuracy.

Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail. Must have or quickly develop an understanding of academic policy and administrative operations. Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred. Previous experience in an educational, multicultural setting preferred. Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.
Addendum – Sport Management Program, (Southern California/Orange County, CA)
• Assist in the processing of graduate applications, including use of Banner and Xtender systems.
• Update and maintain accurate and timely content on Sport Management web pages.
• Provide support in the recruitment of new graduate students.
• Maintain Sport Management online database using Filemaker Pro.
• Oversee the publication of bi-annual Sport Management Newsletter.
• Work closely with the landlord of the Southern California Area Program Office (i.e., Sisters of St. Joseph) to maintain a good relationship and excellent program facilities.
• Help plan, coordinate and organize special events such as new student orientation and alumni socials
• Execute all phases of annual marketing and communication plan including email campaigns, direct mailings & social media.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Arts & Sciences
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Boston College: Associate Director, Annual Giving, BC Law School Advancement #11943

Boston College Introduction
 
  Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,100 full-time undergraduates and 4,700 graduate and professional students. Ranked 31 among national universities and a member of the Association of Research Universities, Boston College has 752 full-time and 1,080 FTE faculty, 2,750 non-faculty employees, an operating budget of $886 million, and an endowment of approximately $2 billion.
 
  Job Description
  The Associate Director, Annual Giving, Boston College Law School reports to the Director of  Annual Giving at BC Law School's Office of Advancement.  This is a fundraising position that combines administrative duties associated with tracking reunions and class giving with frontline fundraising responsibilities.  The emphasis of this job is fundraising for current-use unrestricted gifts for the Law School Fund and on managing the BC Law reunion fundraising program.  Responsibilities include creating and managing reunion gift committees, planning class-specific reunion events, supporting volunteer solicitation efforts, as well as soliciting alumni for reunion and annual gifts. 

The Associate Director will partner with colleagues and the Director when seeking to secure restricted gifts and six-figure gifts.  The Associate Director work closely with the Director of Annual Giving to manage programs that are designed to increase annual unrestricted giving, which include but are not limited to the Ambassador Program that encourages increased giving among lawyers at local law firms and special loyalty and donor recognition programs designed to recruit and retain members of the Law School giving societies.  The Associate Director also manages participation programs, including but not limited to the Graduation Gift Program that emphasizes commitments in the $1-$1,000 range, and assists the Director of Annual Giving with the direct mail and email solicitation program.  This position assists with events, including the planning, implementation, staffing and follow up.

More specifically, under the supervision of the Director of Annual Giving, the Associate Director will establish and manage ten reunion committees, develop co-chair gift strategies for each committee and partner with colleagues in Annual Giving and Major Giving to secure leadership reunion gifts.  The Associate Director of Annual Giving will have a portfolio of prospects and will be responsible for developing gift strategies and moving each prospect through solicitation stages.
  Requirements
  This position requires a Bachelor's degree and a minimum of 3 years professional level fundraising experience in annual giving programs with a proven record of soliciting and closing five-figure gifts.  In addition, excellent spoken, written and interpersonal communication skills are essential.  Some travel and evening and weekend work is required to successfully meet the job responsibilities.  Proficiency with technology and relevant software applications such as reporting and prospect databases is expected.  The successful candidate must be able to work independently, establish and balance priorities, and meet goals and objectives in an environment of high expectations.  The successful candidate will be a team player who is highly motivated and dedicated to the goals of advancing a legal education.  An ability to appreciate the Jesuit Catholic values that are educationally and culturally foundational for Boston College is critical.

Preference is given to those with professional fundraising experience in an annual giving program in an institution of higher education engaged in a capital campaign; a law degree or familiarity with the legal field, although not required, is beneficial.
  Closing Statement
  Boston College conducts background checks as part of the hiring process.

Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, nation origin, disability, protected veteran status, or other legally protected status.  To learn more about how BC supports diversity and inclusion throughout the university please visit the Office of Institutional Diversity at http://www.bc.edu/offices/diversity.

In order to be considered as an official applicant, please note that it is necessary to apply directly online at our site: www.bc.edu/bcjobs





Website: BC Law School Advancement
Contact Information:



The University of Scranton: Executive Director for Campus Ministries – Minimum Qualifications Revised

The University of Scranton is inviting applicants and nominations for the position of Executive Director for Campus Ministries.  Founded in 1888, The University of Scranton is a private Catholic and Jesuit university that is known for outstanding academic quality, a beautiful and technology-rich campus, and a strong sense of community.  Nestled in Pennsylvania’s Pocono Northeast region, The University’s 58-acre hillside campus is in the heart of Scranton, a community of 75,000 within a greater metropolitan area of 750,000 people.  The University is located within a two to three hour drive from New York City, Allentown, and Philadelphia.  The area offers great food, summer and winter recreation, and nearby major sports teams.

The Executive Director for Campus Ministries provides a comprehensive university-wide spiritual ministry program to students, including university Sunday worship experiences, moral/ethical education, leadership development, sacramental preparation, vocational discernment, and community enhancing events within the Ignatian tradition.  The Executive Director provides leadership to the Director of the Center for Service and Social Justice, Director of Liturgical Music/Ministries, Coordinator of International Service Programs, Campus Ministers and other office staff.  The Executive Director will work closely with the local Jesuit community, the local church of Scranton, students, parents, families and Alumni.



The right candidate will have a master's degree (terminal degree preferred); a minimum of 3 years experience directing campus ministries at a Jesuit institution; or progressive experience as a campus minister at a high school or college; or demonstrated experience leading others and/or programs advancing the Catholic and Jesuit mission.  The position requires advanced interpersonal, communication, leadership and managerial skills.  The right candidate should be a practicing Catholic and a Jesuit priest is preferred.



Contact Information:

How to Apply:

Only applications submitted through our online application system will be accepted for this position.  To apply, please visit our webpage:  www.universityofscrantonjobs.com.

The University of Scranton is an EOE/Affirmative Action Employer/Educator.  Veterans, minority persons, women and persons with disabilities are encouraged to apply.



Santa Clara University: Manager, Student Administrative Technical Group



Manager, Student Administrative Technical Group

Santa Clara University



This is a full-time permanent position to manage and supervise the Student Administration Technical Group (SATG) at Santa Clara University. SATG provides developer maintenance and implementation support for student-related self-service and administrative functions of PeopleSoft applications and other administrative software.

Department
Information Technology

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Functional Area
Manage the Student Administration Technical Group (SATG)
? Maintain charter and job descriptions for SATG.
? Coordinate activities with other managers within ASG and IT, especially with the Student Administration System Managers (SASM) regarding development priorities, and Administrative Infrastructure Group (AIG) regarding infrastructure setup for developers.
? Manage change management procedures for specification, development, and production implementation practices.
? Provide input to the Director of ASG regarding budgeting recommendations.
? Provide software tools for the productivity of members of SATG, where needed.
2. Functional Area
Supervise members of SATG
? Meet individually with SATG members formally and informally to set goals and define professional development plans.
? Assign projects and tasks to the members of SATG, monitor progress, and help remove obstacles to accomplishment of assignments.
? Arrange and coordinate professional training and conference attendance of members of SATG.
? Conduct annual reviews, renegotiate goals each year, and make annual salary recommendation.
? Provide justification for promotion of SATG members when warranted.
? Recruit staff members when openings or new positions occur.
3. Functional Area
Participate in IT planning
? Meet regularly as a member of the ASG management team to decide on future directions regarding new technologies, and major projects.
? Provide project leadership on major projects as needed.
4. Other duties as assigned. In the past duties have included:
? Participating in an IT-wide program review.
? Arranging for IS Brown Bag sessions on topics of interest to all of IS.
? Providing assessment of disaster recovery plans for the PeopleSoft environments.
? Assisting functional offices with software evaluations.
? Project management duties (e.g., CS/HR split project).
General Guidelines
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient work flow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
? This position provides work direction to a staff of Software Developers.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
? Advanced knowledge of SQL, relational database, and a programming language.
? Advanced knowledge of business analysis techniques.
? Knowledge of SDLC principles and methodologies.

Skills
? Must have excellent oral and written language skills.
? Must have strong interpersonal and conflict management skills.

Abilities
? Must have the ability to work and lead in a team environment.
? Must have the ability to analyze and solve complex problems.
? Must have the ability to acquire and apply new skills quickly.

Education and/or Experience
Bachelor’s degree required.
? Minimum:
o 3 years of project leadership or supervisory responsibilities.
o 5 years of experience developing applications in a PeopleSoft environment
o 10 years of experience in application development overall.
? Preferred:
o 5 years of project leadership or supervisory responsibilities.
o 5 years of experience supporting a Campus Solutions PeopleSoft system

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Information Technology
Contact Information:



Santa Clara University: IT Manager, HR and Financial Group


IT Manager, HR and Financial Group

Santa Clara University



This is a full-time permanent position to manage and supervise the IT Human Resource and Finance Systems Group (HR/FS) at Santa Clara University. The HR/FS Group provides technical and project support for the Human Resource and Financial administrative functions of PeopleSoft applications and other administrative software. This position reports to the Manager of the Administrative Systems Group.

Department
Information Technology

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Manage the Human Resource and Financial Systems Group (HR/FS)
? Work with the University Human Resource Office (HR), the University Finance Office (UFO) and the manager of ASG to plan and prioritize work.
? Conduct regular planning meetings with the HR and UFO offices.
? Develop and execute work plans for technical activities with the HR and UFO department managers.
? Identify and prioritize needs and solutions to support business processes.
? Promote business process reviews to increase operational efficiency and leverage existing resources.
? Coordinate technical activities with functional departments and IT staff.
? Allocate IT HR and Financial resources for work.
? Coordinate with the ASG Manager on project scheduling, resources, and strategic directions.
? Manage change management procedures for specification, development, and production implementation practices.
? Coordinate activities with other managers in ASG and IT regarding development priorities and requirements.
? Provide software tools for the productivity of members of HR/FS, where needed.
? Provide input to the Manager of ASG regarding budgeting recommendations.
? Maintain a charter and job descriptions for HR/FS.
2. Supervise members of HR/FS
? Assign projects and tasks to the members of HR/FS, monitor progress, and help remove obstacles to the accomplishment of assignments.
? Coach individuals on customer service, procedures and other performance related topics.
? Meet individually with HR/FS members formally and informally to set goals and define professional development plans.
? Recruit and hire staff members when openings or new positions occur.
? Cross train staff wherever possible.
? Conduct annual reviews, renegotiate goals each year, and make annual salary recommendations.
? Arrange and coordinate professional training and conference attendance of members of HR/FS.
? Provide justification for promotion of HR/FS members when warranted.
3. Participate in IT planning
? Meet regularly as a member of the ASG management team to decide on future directions regarding new technologies, and major projects.
? Provide project leadership on major projects as needed.
? Work with the ASG Manager to plan for future projects, technologies and needs.
4. Other duties as assigned.
Examples of other duties:
? Participating in an IT-wide program review.
? Arranging for IS Brown Bag sessions on topics of interest to all of IS.
? Providing assessment of disaster recovery options for the PeopleSoft environments.
? Assisting functional offices with software evaluations.
? Project management duties (e.g., CS/HR split).
General Guidelines
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
? This position provides work direction to a staff of Business Analysts and Software Developers.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
? Advanced knowledge of SQL, relational database, and a programming language.
? Advanced knowledge of business analysis techniques.
? Knowledge of SDLC principles and methodologies.

Skills
? Must have excellent oral and written language skills.
? Must have strong interpersonal and conflict management skills.

Abilities
? Must have the ability to work and lead in a team environment.
? Must have the ability to analyze and solve complex problems.
? Must have the ability to acquire and apply new skills quickly.

Education and/or Experience
Bachelor’s degree required.
? Minimum:
o 3 years of project leadership or supervisory responsibilities.
o 5 years of experience developing applications in a PeopleSoft environment
o 10 years of experience in application development overall.
? Preferred:
o 5 years of project leadership or supervisory responsibilities.
o 5 years of experience supporting HCM and FSCM PeopleSoft systems

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: Director of Assessment



Director of Assessment

Santa Clara University



Under the general direction of the Associate Dean, the person in this position coordinates assessment activities across the School of Education and Counseling Psychology (ECP) for the purposes of accreditation, program development and evaluation, and institutional effectiveness. Providing assessment design and measurement expertise to ensure that the required program accreditation standards are met and reported accurately and that the quality of assessment of student learning at multiple levels (course, program, department and school) is critical. As well as working with the Dean’s staff, the person in this position will work closely with faculty in two graduate departments (Education and Counseling Psychology) to develop effective assessment initiatives supporting student learning and program improvement. The person in this position ensures that all programs meet accreditation requirements from all relevant agencies as well supports the teaching and learning activities of the school. This person will serve as the School’s primary contact for questions related to data collection, analysis and reporting for purposes of accreditation and assessment.

Department
Sch of Educ, Counsel, Psych

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Oversee preparation of reports to School, University and external agencies such as Western Association of Schools and Colleges (WASC,) California Commission on Teacher Credentialing (CTC) and the Board of Behavioral Sciences (BBS).
2. Ensure compliance with University, School and State regulations.
3. Lead the development and implementation of all assessment strategies and protocols for all units in the School.
4. Identify and implement technological solutions for automating faculty efforts to collect, analyze and store assessment data.
5. Serve as the primary assessment liaison to University Office of Assessment, Institutional Research, Registrar and other relevant university offices including participating in collaborative assessment initiatives.
1. Oversee preparation of reports to School, University and external agencies such as WASC, CTC, and BBS.
a. Design or select instruments for data collection.
b. Collect, prepare and organize data.
c. Prepare reports using data to support claims.
2. Ensure compliance with School and State requirements.
a. Work with Director of Student Services to maintain student learning and accreditation-related assessment records
b. Serve as CTC Analyst, administering education credential certification.
c. Serve as the School’s primary signatory for CTC.
d. Ensure that all State requirements are met.
e. Participate in the program accreditation review processes.
f. Participate in the preparation and submission reports to CTC as required.
g. Attend CTC and BBS meetings, maintaining current and complete information on CTC and BBS.
h. Develop and update policies and procedures about accreditation.
i. Communicate information to faculty and staff as appropriate.
3. Lead the development and implementation of all assessment strategies and protocols for the School.
a. Work with faculty to ensure the integrity and accuracy of student and program assessment data using standard, commonly accepted reliability and validity measurement practices.
b. Work with faculty in the development of signature assignments and assignment-specific rubrics.
c. Assist departments in the development of program and student learning outcome rubrics.
d. Provide guidance in the selection and use of standardized measurement instruments in the assessment process.
e. Assist faculty with test-item analysis and interpretation of assessment results.
f. Assist faculty with the design and implementation of surveys, interviews, focus groups, and other data gathering strategies involving students, alumni, employers, and others.
g. Assist faculty with qualitative and quantitative data analysis.
h. Implement faculty development opportunities regarding measurement issues, program evaluation processes, and reporting of assessment results
i. Provide assistance to the Director of the Center for Professional Development in the design, implementation and analysis of assessment procedures.
4. Identify and implement technological solutions for automating faculty efforts to collect, analyze and store assessment data.
a. Ensure appropriate access to and training on the use of appropriate electronic systems.
5. Serve as the primary assessment liaison to University Office of Assessment, Institutional Research, Registrar and other relevant university offices including participation in collaborative implement assessment initiatives.
6. Participate in professional organizations or associations.
General Guidelines
1. Lead all the assessment activities needed for maintain accreditation
2. Complete the CTC analysis for all students
3. Lead all the assessment activities to support program improvement and student learning.
4. Maximize productivity through use of appropriate tools.
5. Prepare and submit reports as requested and required; informs supervisor of project status and deviation from goals.
6. Ensures completeness, accuracy and timeliness of all operational functions.

Provides Work Direction
Works in collaboration with Director of Student Services and with faculty, other Directors and Administrative Staff.
Direction from the Associate Dean

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Excellent communication skills (written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.

Skills
• Familiarity with both quantitative and qualitative data gathering and analysis methods and demonstrated expertise in one or the other.

Abilities
• Ability to generate data-driven reports for various constituencies.
• Prior experience utilizing MS Office suite and data analysis software on a daily basis.
• Familiarity with PeopleSoft preferred.
• Familiarity with the California Commission on Teacher Credentialing preferred.
• Appreciation for and understanding of the principles of Jesuit Education
• Professional demeanor and ability to work with a diverse constituency
• Ability to manage complex processes and procedures with attention to detail and accuracy.
• Ability to exercise sound and appropriate judgment in a challenging work environment.
• Demonstrated ability to cultivate collaborative relationships with internal and external constituencies.
• Ability to maintain high level of confidentiality.
• Strong commitment to and experience with multiculturalism and social justice.

Education and/or Experience
• MA in Education (or related field) required.
• Minimum 3-5 years experience in progressively responsible positions in academic program and student learning assessment.

Salary Information
$60,992 - $70,884 / year

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: Senior Administrative Assistant



Senior Administrative Assistant

Santa Clara University



The senior administrative assistant provides support to the Anthropology and Sociology department chairs. The position supports advising, budget development and maintenance, records management and general office needs.

Department
Anthropology

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Provide administrative support to the department chairs.
• Schedule meetings and maintain calendar.
• Assist Chairs in meeting deadlines on Chairs’ calendar.
• Assist Chairs in preparation for departmental meetings (prepare agenda and minutes, order refreshments).
• Arrange travel.
• Assist Chairs in preparing and maintaining annual course plan.
• Assist Chairs in developing departmental procedures manual.
• Assist Chairs with assessment and program review.
2. Provide general departmental support.
• Answer phones and greet students and visitors.
• Arrange and coordinate meetings.
• Interact with students by assisting with questions regarding major declaration, events, graduation requirements and forms, pre-registration questions, faculty advisors and other information as needed.
• Maintain email and social media groups, distribute mail, update phone directory, prepare memos and handouts and forward email communications from chairs.
• Work with Dean’s Office to ensure scheduling, budgetary and hiring deadlines are met and proper paperwork completed.
• Work with Registrar’s Office to ensure quarterly schedules and room assignments are completed, including the preparation of catalog masters for each new course and quarterly schedule of departmental course offerings.
• Work with Finance Office (accounts payable, bursar, controller) to understand and follow financial policies and procedures.
• Work with Facilities as building manager to submit and coordinate building work requests.
• Liaison with housing office to accommodate faculty members.
• Access PeopleSoft student information for grades, courses and other requested information.
• Inventory, order and maintain office supplies.
• Prepare and edit departmental bulletin copy.
• Ensure photocopy machine is working; troubleshoot issues.
• Identify space and proctor exams for students requiring additional time.
• Plan and coordinate office moves.
• Oversee computer replacements.
• Submit textbooks orders, as needed.
• Facilitate information between departmental honor society, department and university.
• Create, coordinate and distribute departmental newsletter and related communication pieces.
• Coordinate contracts for quarterly adjunct lecturers.
• Manage and coordinate department events.
• Keep current with university electronic systems.
• Maintain department web sites.
• Attend appropriate university-wide meetings.
• Hire, train and supervise student workers.
• Maintain and update advisee files for majors, minors and undeclared students.
• Maintain student advisor lists, student transcripts, major and minor lists, class offerings, faculty evaluation reports, most recent course syllabi and faculty records (including CVs).
• Maintain general departmental files.
• Assist chair in maintaining records for faculty evaluations.
• Maintain records for student course evaluations.
• Manage confidential information in support of each Chair’s supervisory responsibilities.
3. Coordinate departmental budget.
• Provide advice on future budget allocations and expenses
• Maintain and track all departmental expenses or reimburse faculty with out-of-pocket expenses
• Use financial system to prepare and track purchase requisitions
• Prepare expense transfers as needed
• Alert Chair to departmental financial situation and availability of funds
• Monitor external and internal grants
• Deposit income in timely fashion
• Serve on department budget committee.
4. Other duties as assigned.
General Guidelines
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
6. Prepares and submits reports as requested and required.

Provides Work Direction
Provides direction to student employees.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Knowledge of MS Office and Apple operating systems.
• Familiarity with databases.

Skills
• Strong interpersonal, organizational and problem-solving skills.
• Strong verbal and written communication skills.

Abilities
• Ability to prioritize, meet deadlines and maintain a high level of performance.
• Ability to maintain professionalism while managing multiple and competing priorities.
• Ability to handle detailed information with a high degree of accuracy.
• Ability to work as a member of team in an organizational environment.
• Ability to develop and maintain effective working relationships with several internal and external constituencies.
• Ability to maintain a high level of confidentiality.

Education and/or Experience
• Bachelor’s degree required.
• Three to five years administrative work experience, preferably in an educational environment.

Salary Information
$19.65 to $22.60

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: Science Librarian and Scholarly Communication Coordinator



Science Librarian and Scholarly Communication Coordinator

Santa Clara University



Santa Clara seeks a creative, user-oriented, and self-motivated librarian for the position of Science Librarian and Scholarly Communication Coordinator. This position provides specialized research consultation, instruction, and collection development for undergraduate programs in biology, chemistry/biochemistry, physics, environmental studies, public health science, and the Center for Science, Technology and Society. This position works collaboratively with faculty to support student learning through dynamic library instruction and to faculty scholarship through expert research consultation. As a subject librarian, he/she collaborates with other librarians and library leaders to support 1st year instructional programs and general research services. The Science Librarian and Scholarly Communication Coordinator also supports the University Library’s scholarly communication efforts, organizing events and programs on scholarly communication issues. This position reports to the Head of Instruction, Research, and Outreach.

Department
University Library

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
Teaching, Research, Outreach and Assessment (50%)
1. Serves as liaison to several academic departments and one interdisciplinary center in the Sciences
2. Collaborates with faculty to design and deliver library instruction that best meets the learning objectives of courses in the sciences
3. Engages with faculty and students to support scholarship and research
4. Collaborates with other subject librarians and library leaders to assess instructional programs and services
5. Collaborates with faculty to design and deliver library instruction that best meets the learning objectives of Critical Thinking and Writing courses for 1st year students
6. Contributes to general reference support (virtual and in-person)
Collection Management and Assessment (20%)
1. Manages and develops collections related to sciences
2. Identifies new titles and/or creates order profiles to facilitate the adding of materials to the collection
3. Collects, records, and makes data-driven decisions related to holdings and use of collections within given subject areas
4. Collaborates with other subject librarians and library leaders to assess usefulness and quality of library collections
Scholarly Communications Coordinator (20%)
1. Co-chairs the Scholarly Communication Working Group
2. Stays informed on Scholarly Communication trends and best practices
3. Organizes campus events and programs on scholarly communication issues
4. Initiates and maintains outreach and marketing to faculty and other potential Scholar Commons (institutional repository) depositors
Service and Scholarship (10%)
1. Serves on and/or chairs University and University Library committees, working groups, and task forces
2. Participates in local, state, and national/international professional and scholarly societies and organizations
3. Conducts research related to library science and/or another appropriate academic discipline; presents results at conferences and/or through publication
Other duties as assigned

Provides Work Direction
N/A

Qualifications
Appointment Level:

This position is included in the Academic Staff Librarian category. The specific level at which an appointment is made is determined by the successful candidate’s level of experience and professional accomplishment. Minimum qualifications for those ranks are:
Senior Assistant Librarian (salary grade 10): at least two years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for an early-career librarian.
Associate Librarian (salary grade 11): at least five years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a mid-career librarian.
Librarian (salary grade 12): at least seven years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a senior librarian.
GENERAL GUIDELINES
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Required
1. MLS, or equivalent, from an ALA accredited program
2. At least two years experience providing research and instructional services in an academic library
3. Ability to develop and deliver dynamic instruction on discovering, evaluating, and using information resources in the sciences
4. Demonstrated competency in both in person and virtual reference work, preferably in an academic library
5. Knowledge of scholarly communication issues
6. Excellent interpersonal, oral, written, collaboration, and presentation skills for communicating with a wide range of constituencies
7. Knowledge of emerging issues and technologies in science librarianship
8. Excellent organizational and time management skills
Preferred
1. Background in a scientific discipline
2. Understanding of current and emerging publishing and academic technologies
3. Active involvement in professional development activities with a record of scholarly contributions and achievements in the profession

Knowledge
a. Experience providing in-person and virtual research assistance to students and faculty
b. Ability to develop and deliver dynamic instruction on discovering, evaluating, and using information resources in the sciences
c. Knowledge of scholarly communication issues
d. Knowledge of emerging issues and technologies in science librarianship
d. Knowledge of emerging issues and technologies in science librarianship

Skills
a. Demonstrated competency in both in-person and virtual reference work, preferably in an academic library
b. Demonstrated ability to work creatively, collaboratively, and effectively, both as a team member and independently
c. Strong commitment to serving the needs of library users and willingness to advocate for their needs
d. Excellent organizational and time management skills
e. Excellent interpersonal, oral, written, collaboration, and presentation skills for communicating in multiple formats with a wide range of constituencies
f. Ability to provide exceptional service to a diverse community

Abilities
*

Education and/or Experience
Education
MLS, or equivalent, from an accredited ALA program
Years of Experience
At least two years of experience providing research and instructional services in an academic library

Close Date
09/12/2014

Open Until Filled
No

Special Instructions to Applicants
Application deadline for this position is September 12, 2014



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Posted by the FREE value-added recruitment advertising agency


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Website: University Library
Contact Information:



Santa Clara University: Assessment Coordinator and Instruction Librarian



Assessment Coordinator and Instruction Librarian

Santa Clara University



Santa Clara University Library is seeking a user-focused, collaborative, enthusiastic individual to serve in the newly created position of Assessment and Instruction Librarian. The librarian in this position will focus on the development, implementation, and maintenance of a successful and sustainable assessment program as well as participate in an active instruction program. This position reports to the Associate University Librarian for Learning and Engagement.
The Assessment Coordinator and Instruction Librarian is responsible for building upon SCU’s current assessment program by effectively promoting assessment efforts and data-informed decision making to identify and achieve strategic goals and objectives. This includes working with all library units on creating and administering assessment projects and analyzing and presenting the results to inform decision making. The Assessment Coordinator and Instruction Librarian will use both qualitative and quantitative methods to enrich the assessment of programs and services. They will also develop system(s) for collecting statistical data required for national and regional reporting surveys. They will provide training to library staff on assessment tools and techniques as well as assist library staff with the analysis of research data. The Assessment Coordinator and Instruction Librarian will also provide research assistance to students, faculty, and staff; create instructional opportunities for use and evaluation of information resources; and manage and develop collections in assigned subject areas.

Department
University Library

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
Assessment Activities (50%)
1. Designs and implements quantitative/qualitative research studies, including the coordination of data collection, data entry, analysis and dissemination of findings with a focus on improving services and demonstrating value
2. Collaborates with Library units to evaluate, recommend, and implement processes and procedures for measuring the effectiveness of Library-wide activities
3. Assists library staff in developing assessment research projects that can lead to service improvement
4. Develops, maintains, and archives statistical analyses and accompanying documentation of assessment efforts
5. Prepares reports and presentations that summarize findings of assessment projects
6. Provides consultation/training and documentation to support other library staff in assessment activities
7. Chairs a library committee on assessment
8. Leads a team that administers LibQUAL+ every 3-4 years.
9. Works collaboratively with assessment professionals across SCU
10. Writes annual assessment reports in conjunction with the University Librarian, AULs and library managers
11. Coordinates the Library’s response to external requests for statistics and participation in national and regional surveys
12. May supervise student staff
Teaching, Research, Outreach and Assessment (40%)
1. Provides in-person and virtual research assistance and consultations to students, faculty, staff, and visitors
2. Designs, develops, implements, and assesses in-person and virtual library instruction and technologies
3. Evaluates and selects library material in liaison subject areas to support the University’s curricular and research needs
4. Identifies, implements, and maintains instructional technologies and electronic resources to enhance teaching and learning effectiveness
5. Shares knowledge with library colleagues in instructional technologies, including integration into library instruction tools and platforms (mobile computing, audio/visual technologies, web tutorials, and online learning modules)
6. Provides guidance in fair use and copyright regarding media creation, Open Access, and scholarly communication issues
7. Assists with library web design and integration of library instructional technology tools
8. Acts as liaison for one or two social science academic departments
Service and Scholarship (10%)
1. Serves on and/or chairs University and University Library committees, working groups, and task forces
2. Participates in local, state, and national/international professional and scholarly societies and organizations
3. Conducts research related to library science and/or another appropriate academic discipline; presents results at conferences and/or through publication
Other duties as assigned.

Provides Work Direction
N/A

Qualifications
Appointment Level:

This position is included in the Academic Staff Librarian category. The specific level at which an appointment is made is determined by the successful candidate’s level of experience and professional accomplishment. Minimum qualifications for those ranks are:
Senior Assistant Librarian (salary grade 10): at least two years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for an early-career librarian.
Associate Librarian (salary grade 11): at least five years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a mid-career librarian.
Librarian (salary grade 12): at least seven years professional experience after receiving the MLS; evidence of scholarly ability (e.g., additional coursework or advanced degrees, conference presentations, publications) and professional or community service (e.g., active participation in professional society activities, involvement in committee or other service work at previous employers or community organizations) appropriate for a senior librarian.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
Required Qualifications
1. MLS, or equivalent, from an ALA-accredited program
2. Minimum of two years experience in an academic library
3. Experience in designing assessment projects, defining research questions, documenting and analyzing data, and providing recommendations for improvements
4. Demonstrated knowledge of a wide range of research methodologies (both qualitative and quantitative)
5. Experience conducting analyses and creating customized reports using statistical software applications (such as SAS, SPSS, Excel, MS Access, atlas.it, etc.)
6. Knowledge of current technologies for data collection, manipulation, analysis, and reporting
7. Understanding of emerging technologies and their applications in an academic library environment
8. Strong commitment to information literacy instruction, and demonstrated aptitude for teaching in multiple formats in support of students with differing levels of academic preparation
9. Experience delivering teaching and learning modules in-person as well as in an online environment.
10. Demonstrated competency in both in-person and virtual reference work, preferably in an academic library
11. Strong commitment to serving the needs of library users and willingness to advocate for their needs
12. Excellent organizational and time management skills
13. Excellent interpersonal, oral, written, collaboration, and presentation skills for communicating in multiple formats with a wide range of constituencies
Preferred Qualifications
1. Experience with standard data collection activities including those required by state and federal agencies and organizations such as ACRL
2. Experience in planning and coordinating projects
3. Experience with assessment tools (such as Scholarly Stats, Google Analytics)
4. Experience with online survey design tools (such as Qualtrics, Survey Monkey, and Google forms)
5. Ability to learn and assess new software and electronic tools
6. Experience using Content Management Systems, Camtasia, HTML, CSS, and JavaScript
7. Knowledge of social media applications
8. Working knowledge of the reporting features of Innovative’s Millennium or Sierra Integrated Library Systems
9. Evidence of scholarly ability and community/professional service appropriate for appointment at the rank of Senior Assistant, Associate Librarian or Librarian

Knowledge
1. Experience in designing assessment projects, defining research questions, documenting and analyzing data, and providing recommendations for improvements
2. Demonstrated knowledge of a wide range of research methodologies (both qualitative and quantitative)
3. Experience conducting analyses and creating customized reports using statistical software applications (such as SAS, SPSS, Excel, MS Access, atlas.it, etc.)
4. Knowledge of current technologies for data collection, manipulation, analysis, and reporting
5. Understanding of emerging technologies and their applications in an academic library environment
6. Strong commitment to information literacy instruction, and demonstrated aptitude for teaching in multiple formats in support of students with differing levels of academic preparation
7. Experience delivering teaching and learning modules in-person as well as in an online environment

Skills
1. Demonstrated competency in both in-person and virtual reference work, preferably in an academic library
2. Demonstrated ability to work creatively, collaboratively, and effectively, both as a team member and independently
3. Strong commitment to serving the needs of library users and willingness to advocate for their needs
4. Excellent organizational and time management skills.
5. Excellent interpersonal, oral, written, collaboration, and presentation skills for communicating in multiple formats with a wide range of constituencies
6. Ability to provide exceptional service to a diverse community

Abilities
*

Education and/or Experience
Education
1. MLS, or equivalent from an ALA-accredited program
Years of Experience
1. Minimum of two years experience in an academic library

Close Date
09/12/2014

Open Until Filled
No

Special Instructions to Applicants
Application deadline for this position is September 12, 2014



To view the full job posting and apply for this position, go to https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.


Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.


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Website: University Library
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University of San Francisco: Laboratory Manager-Biology



Laboratory Manager-Biology

University of San Francisco

Job Summary
Under the general supervision of the Associate Dean for Sciences and the Chair of the Biology Department, the Laboratory Manager oversees the activities related to delivering the laboratory curriculum in the Department of Biology.

Job Responsibilities
• Prepare for, set up and take down of weekly laboratories for various courses
• Maintain an inventory of chemicals, general supplies, specimens, models, cultures, laboratory equipment, microscopes, etc. used in teaching laboratories
• Coordinate submission of purchase requisitions for laboratory supplies across lab sections
• Oversee organization of various teaching laboratories and prep rooms, including routine cleaning
• Aid in maintenance and repair of laboratory equipment and instrumentation
• Train and supervise student workers to assist in duties outlined above
• Additional duties as assigned

Minimum Requirements
• Bachelor’s degree required, and Master’s degree in Biology or equivalent work experience.
• Must have valid California state driver’s license
• Must be able to carry and lift 50 lbs from floor to lab table.

Additional Knowledge, Skills, and Abilities
• Knowledge of and skill in independent preparation of laboratory reagents and solutions
• Expertise in chemical and biological laboratory techniques
• Competence in college level mathematics
• Knowledge of and skill in operating lab instruments and scientific equipment
• Training, knowledge, and skill in repairing, adjusting, and maintaining instruments; including spectrophotometers, incubators, balances, and especially microscopes
• Knowledge of lab safety procedures
• Skill with computers; including file handling, databases, spreadsheets, and word processing software


To be considered for this position please visit our web site and apply on line at the following link:
www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Biology
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University of San Francisco: Director of Men's Basketball Operations



Director of Men's Basketball Operations

University of San Francisco


Department:
Athletics

Job Type:
Full-Time

Job Summary:
The Director of Men’s Basketball Operations will report to the Head Men’s Basketball Coach. This Director of Men’s Basketball Operations will be responsible for administering all of the year-round activities and operations of the men’s basketball program. The Director’s responsibilities are restricted and defined by NCAA rules and guidelines and University policies. This position will work cooperatively with student-athletes, coaches, and athletic department staff.

Job Responsibilities:
- Assists with day to day basketball activities allowed per NCAA rules.
•  Manages logistics of team travel.
•  Serves as liaison between the Men’s Basketball program and Athletic Administration including facilities, marketing and promotions, game operations, ticketing, athletic training and strength and conditioning, nutrition, and media relations.
•  Manages day to day expenses and projections as it relates to the men’s basketball budgeting process.
•  Coordinates all aspects of prospective athlete official visits, coaches recruiting travel, recruiting weekends, and overall recruiting coordination within NCAA bylaws.
•  Works with Academic and Compliance units assuring NCAA compliance and student athlete eligibility for the basketball team.
•  Tracks prospects and current student athletes in NCAA Clearinghouse, with NCAA certification, with NCAA satisfactory progress, and with individual student athlete eligibility.
•  Assists in briefing student athletes and monitoring adherence to all rules and guidelines.
•  Maintains compliance with regards to all NCAA, WCC, and university rules and regulations.
•  Assists with camp activities.
•  Other duties as assigned.

Minimum Qualifications:
Minimum qualifications include a Bachelor’s degree, one year of experience in basketball operations and/or coaching preferred.

Other Responsibilities:
Knowledge and understanding of University and NCAA bylaws and guidelines. Excellent organizational skills, self-driven, and great attention to deal. Ability to perform under deadlines and handle a wide variety of projects simultaneously. Ability to interact effectively with student-athletes, colleagues, and the public. The Director of Men’s Basketball Operations must be committed to the mission and values of the University of San Francisco.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Athletics
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University of San Francisco: Program Assistant IV- Sport Management Graduate Program



Program Assistant IV- Sport Management Graduate Program

University of San Francisco


Department:
Arts & Sciences

Job Type:
Full-Time

Job Summary:
Under the general supervision of the Associate Dean for Social Sciences, and under the direction of the Program Director, the Program Assistant IV will provide full-time secretarial support services to the Graduate Program in Sport Management. Performs various secretarial and administrative support duties for full- and part-time faculty.

Job Responsibilities:
• Exercises independent judgment and decision-making abilities, organizes work and sets priorities, and manages Department/Program Office under the general guidance of the Department Chair or Program Director.
•  Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.
•  Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.
•  Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Department/Program academic policies and procedures.
•  Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.
•  Handles confidential, sensitive materials relating to faculty, student and other issues.
•  Provides administrative support for professional and scholarly activities of the faculty.
•  Hires, trains and supervises student assistant(s).
•  Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software on microcomputer equipment (usually Macintosh). Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalogue copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.
•  Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program.
•  Assist in the processing of graduate applications and admission decisions, including use of Banner and Xtender systems.
•  Serve as a DSO (designated SEVIS officer) in the issuance of I-20 forms to international students admitted to A&S graduate programs.
•  Assist in the content updating of A&S graduate web pages.
•  Provide support in the recruitment of new graduate students.
• Helps plan, coordinate and organize special events such as new student orientation and alumni socials.
• Performs other duties as assigned.

Minimum Qualifications:
• Post high school education preferred
• Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.

Other Responsibilities:
• Must possess proven ability to provide high-quality, administrative support to busy program.
• Must be able to work independently without close supervision and as a member of a team.
• Ability to handle diverse situations and meet demanding deadlines. Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.
• Knowledge of standard office procedures and functions.
• Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.
• Experience in student services/student advising preferred.
• Ability to maintain confidentiality.
• Knowledge of computers.
• Ability to word process with speed and accuracy.
• Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.
• Must have or quickly develop an understanding of academic policy and administrative operations.
• Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.
• Previous experience in an educational, multicultural setting preferred.
• Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Arts & Sciences
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University of San Francisco: Technology Resource Specialist



Technology Resource Specialist

University of San Francisco


Department:
Information Technology Services (ITS)

Job Type:
Full-Time

Job Summary:
The Technology Resource Specialist will split time between Help Desk intake, resolving client support issue at the first and second technician levels, and working remote sessions and service calls in the field. The technician will also support and administer classroom technology equipment, handles the replacement process, and provide general walk-in technical support.
Provided sufficient distributed campus coverage is maintained, the position provides the opportunity to develop technical skills and to learn to resolve more complex problems over time. This position will be based at downtown branch campus location but may visit other locations depending on the needs of the University.

Job Responsibilities:
• Provide 1st and 2nd tier support over the phone, email, walk-in, field and remote desktop technical support for students, faculty guests and staff. (target 75% or greater resolution for first-contact)

• Responsible for troubleshooting and ensuring resolution for technical problems with AV equipment used in USF classrooms. This includes but is not limited to: projectors, LCD and plasma displays, control systems, media playback equipment, AV interface plates, projection screens, audio equipment (amps, microphones, speakers) and video cameras.

• Responsible for troubleshooting and ensuring resolution for technical problems with university equipment, as well as performing software installation, maintenance patching, hardware replacements and upgrades.

• Perform on-site repairs in a timely fashion as well as supervising repair through external vendors. Provide timely communication and status updates to Faculty and staff impacted by the outage.

• Work closely with ITS colleagues in researching computer hardware, resolving AV and computer related problems, and the development and maintenance of standard images for use on computers, AV carts and Smart Classrooms.

• Provide support and troubleshoot level 1 support for CISCO VOIP phones

• Act as a first point of contact during the escalation of urgent support requests at the Branch campus, either responding to resolve the request or escalating to ITS engineers.

• Input and maintain detailed, accurate data in trouble tickets for purposes of tracking, escalating and reporting issues

• Work with manager to escalate trouble tickets to 3rd tier technicians and engineers, depending on the support needs of the end user.

• Monitor and follow-up on end user emails, ServiceNow self-service tickets, and voicemail requests

• Advise end users, as appropriate, of status updates relative to individual trouble tickets, system outages and other network related conditions

• The technician will also take reservations for classroom equipment; log and complete classroom help requests and handle distribution of equipment

• Quickly identify and communicate to the appropriate parties that individual user issues may actually be indicative of a larger problem.

• The technician handles deployment of replacement and retrieval of the Branch ITS assets. Transfer data, deploy, setup and demo new equipment to staff and faculty employees in a timely and very customer friendly manner.

• Identify and communicate internal support issues as part of the process to improve customer service

• Serve as a resource for student assistants and new technicians while providing constructive and positive feedback to applicable managers

• Participate in various projects to expand the support knowledge base and skill set.

• Work with additional ITS departments on projects and testing as time permits. Target is about 25% of time, although this will vary with service volume.

• Provide weekly report to manager on project progress and highlighting any accomplishments or challenges.

• Maintain a B minimum in client survey service score.

• Assist in the creation of departmental operating guidelines, procedures and documentation

• Other related duties as assigned.

Minimum Qualifications:
• Strong customer service skills required. Must be highly service oriented, dependable, enthusiastic, energetic and eager to assist student, faulty, guests and staff.

• Must possess excellent interpersonal communication and organizational skills.

• BA or BS in Computer Science or related field, or a minimum of 3-5 years of relevant work experience.

• Experience in network and server support concepts, including Windows and Macintosh server installation and troubleshooting, network login process and user account authentication, and TCP/IP and Active Directory administration tools

• Demonstrates patience when problem-solving complex technical issues, over the phone and in person, with diverse clientele.

• Energetic, self-directed, motivated and professional individual who thrives in a fast-paced, dynamic environment

• Must have a technical skills set to troubleshoot and resolve technical service calls. This includes knowledge (or familiarity) of the following: Sophos Encryption/Antivirus, Mozy Pro, GoogleApps Suite, Windows 2000/XP/7, Macintosh OS 10.x and above, Microsoft Office suite 2007/2010/2013, MS Outlook, Safari, Mozilla Thunderbird and Firefox and Internet Explorer, file administration, network connectivity issues, TCP/IP troubleshooting and other Ethernet/Remote Access issues.

• Proficient in desktop imaging and deployment tools, including (but not limited to) Symantec Ghost, LANDesk and DeepFreeze

• Proficient in integrating desktop security for public access machines hardening Windows policy settings.

• Able to learn and support new applications quickly

• Resolve basic telephone and network-related issues

• Ability to interact with all levels of an organization in a professional, diplomatic and tactful manner

• Ability to work productively in cross-functional teams or resourcefully and independently as an individual.

• Ability to lift moderately heavy equipment (e.g. Projectors, Servers, Monitors, Printers, etc.)

• Able to work on the weekend and evenings as needed.

Other Responsibilities:
ITIL v3 Foundation Certification is a plus

HDI Support Analyst Certification is a plus

• Lenovo, Dell and Apple Hardware Repair Certifications is a plus.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Information Technology Services (ITS)
Contact Information:



University of San Francisco: Journey Level Gardener



Journey Level Gardener

University of San Francisco


Department:
Facilities Management

Job Type:
Full-Time

Job Summary:
The journey level gardener, under the supervision of the landscape foreman, performs skilled landscape gardening to include lawns, shrubs, trees, bedding plants, and playing fields; operates power equipment, and installs and maintains automatic sprinkler systems.

Job Responsibilities:
Typical duties are, but not limited to:

Maintains plants, flower beds, turf, and trees;

Application of fertilizers and sprays insecticides and herbicides;

Prunes and trims a variety of shrubs and trees;

Mows with power equipment;

Performs routine irrigation maintenance, making small installations and changes;

Inspect and make minor repairs to tools & equipment

Minimum Qualifications:
Completion of four years of high school supplemented by two years of experience in gardening and landscape maintenance work; or an equivalent combination of training and experience. Must have a valid California driving license and clean record. Must possess the physical characteristics to perform the duties of the job including sufficient strength to safely lift and handle 60 pounds. Must be willing to work where noxious plants, herbicides and insecticides are present as well as willing to work in a variety of weather conditions.

Other Responsibilities:
Requires knowledge of common trees, plants, plant culture, and turf maintenance; and knowledge of pest control materials and methods; and ability to perform minor mechanical work on equipment; and knowledge of automatic sprinkler systems and ability to read design plans.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Facilities Management
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University of San Francisco: Office Assistant VIII



Office Assistant VIII

University of San Francisco


Department:
Information Technology Services (ITS)

Job Type:
Full-Time

Job Summary:
Background: USF Information Technology Services is a client-focused organization that provides technology solutions to enhance learning and provide superior service. The Office of the Chief Information Officer and Vice President of Information Technology Services serves as a focal point for IT operations service level management and major project management. The Office of the CIO is seeking a strong assistant to provide support to the CIO and the division as a whole.



Job Responsibilities:
Documentation, Communications, Reporting, and Analysis:

• Coordinates with managers and directors to maintain and organize ITS documents and information, including architecture, policy, asset inventory, and procedure documentation
• Collaborates with Service Level Manager to produce and publish both public and internal ITS web site content
• Maintains ITS organizational chart, staff listing, and master contact information
• Supports the creation, publishing, and analysis of various USF community surveys
• Collects, calculates (as necessary), and publishes ITS and AJCU metrics
• Supports business process analysis activities
• Supports and conducts (as assigned) various social media communications
• Assists in Financial Analysis of activities, budgets, vendors as requested
• Assists with presentations and document preparations for Board of Trustee and IT meetings

Coordination/Logistics:
• Coordinates division events, such as staff meetings, training events, and holiday celebrations
• Coordinates IT conferences, supporting the Annual ITS Merit Award Program, and other activities
• Supports the following financial functions: inventory audits, purchase requisitions, vendor co-ordination, telecommunications billing, and others as needed.
• Coordinates review, approval, and messaging of Requests For Change (RFCs) as part of the ITS change management process
• Coordinates Emergency Response Team contact in ITS; maintains emergency phones and supplies
• Coordinates American Jesuit Colleges and Universities Conference on Information Technology Management (AJCU CITM) communications and activities, as requested by CIO
• Coordinates the annual ITS Computer Donation Program
• Schedules and coordinates for technology deployments if requested, such as digital signage installation requests

General Administrative Support:
• Coordinates the VPIT’s schedule and coordinates meetings for other areas of ITS
• Answers VPIT phone lines, routes calls, takes messages
• Reviews, handles, or re-routes e-mail communications with the strictest confidentiality
• Submits expense reports for VPIT; Makes travel arrangements for CIO and ITS Directors
• Takes quality meeting minutes
• Makes photocopies and scans/faxes documents
• Sorts VPIT mail and distributes ITS division mail
Other duties as assigned, including special assignment on ITS programs, projects and initiatives.

Minimum Qualifications:
Core Requirements:
• Post high school education preferred; training or experience equivalent to five years of increasingly responsible work experience in a senior support role or related education.
• Strong oral and written communication skills. Impeccable grammar is required. Please be prepared to submit writing samples.
• Proficiency developing graphically engaging presentation documents in Power Point, KeyNote, Prezio, etc. Please be prepared to submit example presentations.
• Experience establishing and moderating WebEx, Phone Conferences or similar virtual meetings.
• Foundational knowledge and interest in information technology and management.
• Professional demeanor and ability to interact comfortably with executives, senior staff, high profile visitors.
• Excellent organizational skills; Strong customer service skills.
• Ability to maintain absolute confidentiality.
• Effective computer skills, including high proficiency in Microsoft Office.
• Familiarity with Google Apps, Adobe Creative Cloud, SQL Reporting, Survey Monkey, Qualtrics, and Visio desirable.
• Experience working in a complex organization desirable.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Information Technology Services (ITS)
Contact Information:



Santa Clara University: Brand Marketing Manager



Brand Marketing Manager

Santa Clara University



The Brand Marketing Manager coordinates advertising planning, managing strategic video productions, and accumulating and disseminating key brand data and information in support of strategic initiatives across targeted print, web, and electronic media to help establish a clear, distinct, and consistent image and reputation for Santa Clara University.
Through communications across industry publications, web communications, video, and targeted initiatives in support of the University’s integrated strategic plan, the Brand Marketing Manager collaborates with the Associate Vice President and Directors in OMC, working as part of a team on brand specific marketing projects and programs with firm deadlines, strategic outcomes, and/or issues of confidentiality.

Department
Office of Communication & Mktg

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Brand Advertising
Manages advertising plans and production to support strategic objectives:
• communicates with media representatives across the country:
• organizes key insertion information and manages budgets
• corresponds with vendors and media representatives
• conducts cost benefit analysis with vendors
2. Video Production Coordination
Manage video production for strategic initiatives:
• strategic planning
• key messaging
• audience evaluation
• contact, schedule, and manage photo locations and subjects
• corresponding with units across campus
• placement on key media to assure optimum distribution and delivery
3. SCU Brand Performance Research and Tracking
National branding studies; key metric tracking across audiences and media:
• interface with key constituent owners across campus and coordinate with external suppliers to develop research and tracking studies to measure progress on key institutional goals
• conduct assessments
• organize contact lists
4. SCU Brand Reference Documents and Brand Tools
Accumulate key facts, information and performance indicators and manage development and production of key information documents and tools:
- SCU Facts brochure
- Rankings and Ratings Web Site
- SCU Points of Excellence Web Site
- SCU at a Glance
- SCU Annual Highlights and Accomplishments for President’s Report
5. SCU Website Home Page News and Events Coordinator
Monitor major SCU stories, news, events, and accomplishments and organize and manage SCU Web site home page “News and Events” section:
- correspond with key SCU communicators and stakeholders to evaluate and select the most valuable information select and content for placement on SCU web site home page
- develop headlines and lead in information to describe content and encourage visitation
- track performance and report results
6. Brand Liaison to Higher Education Publications and Reference Guides:
Assemble key brand information for distribution to higher education media to assure complete, consistent and up-to-date brand information to support desired image:
- communicate and coordinate with key external organizations
- key research and tracking management
- organize and disseminate key brand data and information to assure accurate and up-to-date communication
- provide key data and information to higher education support organizations
- coordinate industry awards applications
Other duties as assigned, including:
- Coordinate promotional activity for the President’s Speaker Series
- Writing assignments for Santa Clara Magazine, President’s Report and other publications
- Assist on targeted editorial assignments
- Organize key strategic photo shoots.
- Help maintain good customer relations for OMC
General Guidelines
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
N/A

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Familiarity with marketing processes and best practices
• Understanding of the creative process; experience working with designers and writers
• Understanding of SCU’s competitive positioning and strategic goals
• Commitment to the educational ideals of a Jesuit university

Skills
• Excellent written and verbal communications skills
• Good listening skills and the ability to develop agreement among parties and effective solutions
• Ability to work within SCU’s Web communications and CMS environment
• Project management skills and experience

Abilities
• Ability to simultaneously manage multiple projects
• Ability to focus communications around SCU’s core attributes and strategic goals
• Ability and successful experience working well with a diverse group of highly successful people
• Ability to manage confidential information and to gain and keep the trust of top management

Education and/or Experience
Education
• A minimum of a bachelor’s degree is required. Master’s degree preferred.
Years of Experience
• Minimum five years of progressively responsible mid to senior level marketing positions for-profit or non-profit organizations
• Experience managing brand communications, preferably in a University and/or non-profit organization
• Project management experience
• Experience with advertising initiatives; managing budgets and coordinating media and creative development
• Experience managing the development and implementation of photo and video production
• Data tracking; experience with performance measurement and marketing research

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: On-call Bus Driver



On-call Bus Driver

Santa Clara University



Position assists the department by ensuring the safe transport of University students, staff and guests to various events. Responsibilities vary, but include customer service, safety regulations, and professionalism.

Department
Athletics Administration

Standard Hours (hours per week)
vary

Essential Duties and Responsibilities
• Follow all safety rules and regulations
• Follow all internal safety checklists and documents
• Accurately input hours worked
• Be a representative of Santa Clara University.
• Be gracious and welcoming to all patrons of our events.
• Respond to requests politely and quickly.
• Always behave, dress, and act in an upstanding manner.
• Fulfill their assigned duties with professionalism.
• Treat students and other guests with respect and professionalism.
• Assist with crowd control issues and other urgent requests.
• Other duties as assigned

Provides Work Direction
This position does not provide work instruction.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Knowledge of and ability to follow all applicable Federal, State, CHP, SCU and other agency rules and regulations regarding bus transport.

Skills
• Self-motivated, flexible and energetic

Abilities
• Ability and willingness to work days, nights, and weekends
. Weekday availability is preferred

Education and/or Experience
• Must have a valid Commercial Class A or B driver license with passenger endorsement.
• Must be willing to be enrolled in the appropriate state and federal tests required of Commercial Class B drivers
• 3 years of professional and/or commercial Class B driving experience preferred

Salary Information
Commensurate with experience

Open Until Filled
Yes

Special Instructions to Applicants
Employees must pass and stay enrolled in required drug-testing programs.
Weekday availability is preferred for this position.



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Athletics Administration
Contact Information:



Santa Clara University: University Advisor



University Advisor

Santa Clara University



The John B. Drahmann Academic Advising and Learning Resources Center is a key resource in the University’s faculty-based advising and academic support systems. The Center has responsibility for a number of University-wide programs with a primary focus on undergraduates: development and support of faculty advising, academic monitoring, tutoring and learning assistance programs, supplemental advising to students in difficulty and returning students, outreach to and academic support for populations such as students of color and first-generation students, collaboration with Center for Student Leadership (CSL) to provide advisors and workshops for first-time freshmen and transfer students during New Student Orientation, and collaboration with Residential Life to provide academic advising on location in Residential Learning Communities.
The University Advisor reports to the Dean of Academic Support Services and supports the work of the Drahmann Advising and Learning Resources Center.
The University Advisor contributes to integrated education and developmental advising at Santa Clara University. In this context, the University Advisor works as a generalist to advise students on their program of study and as part of the Drahmann Center team by participating in a variety of activities which support the advising and learning resources functions of the Center.

Department
Drahman Center

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
The duties of the University Advisors require effective time management, knowledge of advising resources, and excellent problem-solving skills. The work involves navigation of complex systems in a fast-paced environment. The University Advisor works effectively and enthusiastically both independently and as a member of a dynamic team within the Drahmann Center and with other campus units. More specifically, University Advisors
A. Provide general academic advising and referrals for new, transfer, and continuing students, employing developmentally and culturally appropriate frameworks and methods. (approximately 40%)
University Advisors work with students in areas such as
• inquiries about University policy and curriculum requirements;
• advising, information and referral for undeclared students;
• options for declaring majors and minors;
• referrals to/from faculty and other campus offices;
• support for academic departments and faculty advisors in their advisement roles;
• academic progress of probationary students.
B. Work independently and as part of a team with other Drahmann Center staff on Advising Outreach, Learning Resources activities, and other Center projects. (approximately 40%)
University Advisors collaborate with other offices on campus to help students meet their academic goals and work with students, other Center staff, and campus colleagues in areas such as the following:
• learning assistance workshops and programs;
• core curriculum workshops and programs;
• schedule planning and registration workshops;
• outreach to Residential Learning Communities;
• joint activities with University offices to facilitate events such as SADIE, Nocha Latina, Parent Weekend, Open House, and Preview days and effective outreach to specific student groups (e.g. international students, students with disabilities, athletes, and LEAD Scholars )
C. Work as part of a team by assuming primary or secondary responsibility for one or more specific projects or portfolios in the Center. (approximately 20%)
University Advisors work on common projects or portfolios to support
• freshman and transfer orientation, Welcome Weekend, and Family Weekend;
• the Director of the Core Curriculum;
• the transition of transfer students;
• students uncertain about their majors;
• faculty advising in the Leavey School of Business, School of Engineering, and College of Arts and Sciences;
• specialized advisement and resources to enhance student resiliency, such as tracking and monitoring probationary students;
• pre-professional program (e.g. pre-health, pre-law) advising.
OTHER RESPONSIBILITIES
• Stay current with changes in university policies and undergraduate degree programs;
• Improve academic advisement skills and serve as a resource for University staff and faculty through in-service professional development activities;
• Support the Drahmann Center’s efforts to build a culture of evidence through assessment activities that lead to continual improvement of existing programs and the development of new initiatives;
• Support a positive work environment through respect, compassion, and growth;
• Work as a team member and cross-train with other staff in the Center;
• Work in a variety of locations across campus, including offices, classrooms, residence halls, and the Learning Commons. Responsibilities in the Center will include some evening and weekend assignments.
• Participate in other projects and undertake other duties as assigned to support the evolving advising and learning resources needs of the Center.

Provides Work Direction
May provide work direction to student employees

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
Knowledge about integrating developmental and multicultural advising for individuals and groups and learning resources services and programs
Familiarity with and commitment to the mission, goals and vision of Jesuit education, and of Santa Clara University in particular, preferred

Skills
Excellent time management, organization, and ability to see assigned tasks through to completion. Skill and effectiveness in managing multiple projects concurrently, with several projects in various stages of completion
Excellent interpersonal skills, including effective oral and written communications with the campus community, internal customers, and team members to develop working relationships, secure and/or provide information, identify and resolve problems, and develop solutions to accomplish organizational goals
Proficiency in Microsoft Office programs required
Knowledge and understanding of student information systems in a university setting (PeopleSoft knowledge preferred)

Abilities
Ability to appropriately manage confidential information.
Creativity, flexibility, and self-motivation

Education and/or Experience
Bachelor’s required.
Master’s Degree or equivalent experience preferred
Five to seven years of academic advising experience in a post-secondary institution required

Salary Information
$53,382 - $61,805 per year

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: Drahman Center
Contact Information:



Santa Clara University: Assistant Director, Social Media



Assistant Director, Social Media

Santa Clara University



As a team member in SCU’s marketing office, the asst. director of social media will lead the creation, assessment, strategic direction, planning, and implementation of social media activities to support Divisional objectives through a comprehensive and compelling social media program.
Reporting to OMC’s Director of Communications, the assistant director of social media will participate in and contribute to content development, market research, idea generation, and planning to achieve overall marketing aims. The position’s direct responsibility is to plan and implement front-end content for SCU’s social media outlets, including Facebook, Twitter, Instagram, YouTube, Pinterest, and others.

Department
Office of Communication & Mktg

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
• Identify ways to build SCU’s visibility and enhance its reputation through innovative use of social media platforms.
• Plan and implement creative programs to grow fan base and increase engagement.
• Maintain editorial calendar for key social media initiatives to provide fresh and engaging content on a daily basis.
• Manage the day-to-day updating, maintenance, and continuity of social media outlets: Facebook, Twitter, Instagram, etc.
• Manage the University’s relationship with the communities on Facebook, Twitter, Pinterest, Instagram, and other social media.
• Manage online reputation by monitoring news and trends in social media keeping an eye out for negative or criticism of university and provide assistance in addressing the problem.
• Investigate opportunities to advance University Relations objectives through compelling social media campaigns.
• Monitor impact of social media by tracking metrics and analyzing effectiveness of campaigns in an effort to maximize results.
• Use social media to drive awareness of and attention to events, speeches, and other SCU activities.
• Monitor and respond to social conversations;keep key stakeholders informed of trends and topics of interest.
• Work collaboratively with other departments and divisions on incorporating relevant social media techniques into departmental communications.
• Act as a resource for the campus community in utilization and best practices.
• Develop rolling 6-9 month editorial calendar for social media.
• Host a quarterly workshop with all university social media managers.
• Provide guidance and support to other community managers as needed.
• Supervise part-time student interns in content creation
• Understand the synergies between PR and social media and integrate accordingly.
General Guidelines
1. Recommends initiatives and implements changes to improve quality and services.
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
3. Maintains contact with customers and solicits feedback for improved services.
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
5. Researches and develops resources that create timely and efficient workflow.
6. Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
7. Prepares and submits reports as requested and required.
8. Develops and implements guidelines to support the functions of the unit.

Provides Work Direction
Supervise part-time student employees

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Advanced knowledge and understanding of social media platforms and their respective participants (Facebook, Instagram, YouTube, Twitter, Flickr etc.) and how they can be deployed in different scenarios.
• Some know ledge of social fund raising campaigns

Skills
• Strong project management and organizational skills.
• Clear evidence of sound judgment in implementing plans and completing assignments on time and on budget.
• Excellent skills in taking initiative to develop strong, relevant social media content.
• Writing and editing skills and high attention to detail.

Abilities
• Ability to work under pressure and set priorities in a fast paced environment.
• Ability to meet deadlines, particularly those requiring very quick turnaround, on an ongoing basis.
• Demonstrated ability to assess social media activities and performance, identify strategic opportunities, and develop effective programs to advance departmental and institutional objectives.
• Ability to create visuals using a handheld camera, and editing with graphic design apps or software like Photoshop
• Demonstrate initiative and creativity by consistently generating new ideas.
• Understanding of technology as a means to achieve business results.
• Team player. Able to thrive in a highly collaborative environment.
• Results oriented, enthusiastic, resourceful, and creative with a can-do positive attitude.
• Ability to develop and maintain effective and successful working relationships with members of the university community.
• Willingness to work during nonstandard business hours.

Education and/or Experience
Education
• Bachelor’s Degree. A degree in Public Relations, Marketing, or Advertising a plus.
Experience
• Minimum 5 years of progressive online marketing and social media experience with exceptional verbal and written communications skills. Previous experience in community management, social media, online marketing, advertising, public relations preferred.

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Santa Clara University: Events and Communications Coordinator



Events and Communications Coordinator

Santa Clara University



This position offers the opportunity to develop, manage, and present innovative events and communication programs designed to enrich the intellectual, educational, and cultural life of Santa Clara University through the University Library. This position coordinates a wide array of high profile library events including, but not limited to, Book of the Quarter, Literary Cuisine, Broncos Read, and the Faculty New Publications Reception. The library has several exhibit spaces that can be used to highlight local collections or displays in conjunction with campus events. The position develops and implements a comprehensive communications program that promotes events and exhibits as well as the library’s visibility in enhancing teaching and learning. Reporting to the Associate University Librarian for Learning and Engagement, the Coordinator serves as a member of University Library committees and groups such as the Events Planning Committee, the Web Working Group, and the Scholarly Communication Working Group.

Department
University Library

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
Communication and Administration (50%)
1. Develops clear, concise content for press releases, websites, print materials, and social media networks
2. Ensures consistent and effective messaging across all platforms
3. Creates and/or coordinates outreach publicity and promotional materials for the library’s educational events, development events, and exhibits
4. Creates and/or coordinates designing of posters, signage, and related visual materials
5. Writes and/or edits publicity content for the library’s website, digital signage, and social media communications
6. Coordinates development of informational and promotional materials covering the activities of the library, including collaborations with other campus units and the broader community
7. Assumes responsibility for deadlines and quality control throughout projects
8. Photographs/records events and/or coordinates professional photography as needed
9. May supervise student assistants
Events Planning (30%)
1. Coordinates the planning and implementation of regularly scheduled library events for the University and local community
2. As a member of the Events Planning Committee, suggests creative and thought-provoking special events consistent with the University’s mission and academic programs
3. Works with library staff to host jointly presented programs
4. Actively searches for opportunities to co-sponsor events with academic departments, administrative offices, or other affiliated organizations
5. Schedules and coordinates events to minimize scheduling conflicts
6. Maintains timely and effective communications with library staff and others on campus
7. Works with catering services, Media Services, Facilities and other campus support units as necessary to execute events
8. Tracks expenditures and revenues for events and maintains necessary records
Exhibit Coordination (10%)
1. Manages exhibit scheduling and maintains calendar
2. Coordinates the installation of exhibits in all library areas except for the gallery of Archives & Special Collections (Areas include the lower level display case, the St. Clare Room cases, the 2nd floor display cases and the 2nd floor display wall)
3. Works with Archives & Special Collections and subject librarians to ensure that exhibits in all areas follow the University Library’s style guide
4. Oversees physical exhibition planning, preparation, production, and de/installation according to accepted preservation best practices
Assessment (10%)
1. Collects and analyses data to assesses the success of events and exhibits
2. Participates in the implementation of focus groups and usability studies to improve user experience
3. Compiles exhibit and event information for inclusion in annual report
Other duties as assigned.

Provides Work Direction
N/A

Qualifications
GENERAL GUIDELINES
1. Recommends initiatives and implements changes to improve quality and services
2. Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices
3. Maintains contact with customers (library staff) and solicits feedback for improved services
4. Maximizes productivity through use of appropriate tools; planned training and performance initiatives
5. Researches and develops resources that create timely and efficient workflow
6. Prepares progress reports; informs supervisor of project status; and deviation from goals; ensures completeness, accuracy and timeliness of all operational functions
7. Prepares and submits reports as requested and required
8. Develops and implements guidelines to support the functions of the unit
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
A. Required Qualifications
1. Bachelor’s degree
2. Demonstrated excellent oral and written communication skills
3. Experience and/or aptitude for project management including leadership of a collaborative team
4. Experience and/or aptitude for event planning and management
5. Experience and/or aptitude for creating and editing web pages
6. Excellent interpersonal, organizational, analytical, presentation and editorial skills
7. Ability to successfully interact with many different constituencies
8. Ability to work successfully in a deadline-oriented environment
B. Preferred Qualifications
1. Knowledge and/or experience designing promotional materials using programs such as Adobe Photoshop, Adobe Indesign, Adobe Illustrator
2. Experience in creating and installing exhibits
3. Experience in promoting exhibits and events
4. Experience creating promotional ads for emails and digital displays
5. Experience in using social media for professional purposes
6. Supervisory experience as this position may supervise students
7. Understanding and appreciation for an academic library and its function within the university

Knowledge
1. Knowledge and/or experience designing promotional materials using programs such as Adobe Photoshop, Adobe Indesign, Adobe Illustrator

Skills
1. Experience and/or aptitude for project management including leadership of a collaborative team
2. Experience and/or aptitude for event planning and management
3. Experience and/or aptitude for creating and editing web pages
4. Excellent interpersonal, organizational, analytical, presentation and editorial skills

Abilities
1. Ability to successfully interact with many different constituencies
2. Ability to work successfully in a deadline-oriented environment

Education and/or Experience
Education
1. Bachelor’s degree
Years of Experience
1. Minimum 1-2 years relevant experience

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Website: University Library
Contact Information:



University of San Francisco: Staff Psychologist, Counseling & Psychological Services



Staff Psychologist, Counseling & Psychological Services

University of San Francisco


Department:
Counseling & Psychological Services

Job Type:
Full-Time

Job Summary:
Reporting directly to the Director of the Counseling and Psychological Service, the employee provides brief psychotherapy related to issues of personal, academic and social adjustment to a culturally diverse student population. The employee is also responsible for crisis intervention, referral, outreach, supervision, training, and consultation.

Job Responsibilities:
• Individual and group psychotherapy and counseling, approximately 16 clients per week
• Crisis intervention
• Consultation with university community (students/faculty/staff/family)
• Represent center at campus functions
• Provide outreach and training
• Supervision of doctoral level trainee(s)
• Administrative duties as assigned

Minimum Qualifications:
Must have an interest in working within the context of a diverse, Jesuit Catholic university located in an urban, multicultural area; completion of doctorate in clinical or counseling psychology from a WASC (or equivalent) accredited program; licensed or license eligible as psychologist in California.

Other Responsibilities:
Previous College Counseling Center experience; expertise in male psychology/men’s issues.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com

EEO Policy
The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


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Website: Counseling & Psychological Services
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Santa Clara University: Senior Administrative Assistant



Senior Administrative Assistant

Santa Clara University



Reporting to the Director, the Senior Administrative position at the de Saisset Museum provides administrative and general support to the Director and the Museum team. The Senior Administrative Assistant supervises and provides day- to- day instruction to student Visitor Services Associates and Office Assistant employees. The Senior Administrative Assistant serves as first contact to various internal and external constituencies, including other museum and gallery representatives, artists, museum specific vendors, corporate vice-presidents and managers, alumni, undergraduate and graduate students, university deans, directors, vice-provosts, other academic museum representatives, museum donors, museum volunteers, and museum guests and visitors. This position takes the lead on financial and human resource management, general administrative office and unit support, which includes master calendaring and office supplies and file management.

Department
Desaisset

Standard Hours (hours per week)
40

Essential Duties and Responsibilities
1. Functional Area
Financial planning and processing (35%)
• Review of monthly financial data and reports for accuracy. Generate monthly reports as necessary.
• Prepare accounting transactions. Review reports and ensure that financial transactions for de Saisset Museum have been recorded properly in accounting system.
• Set-up of annual budget for de Saisset Museum. Analyze and prepare reports to support the annual budgeting process for the de Saisset Museum.
• Codes and inputs vendor invoices and cash receipts in accordance with established SCU accounting practices.
• Processes gift income and deposits; reports endowment and quasi-endowment monthly status; handles all grant accounting transactions, reports, and monthly reporting procedures; serves as proxy manager for various P-card accounts; and manages petty cash and VIP card management.
2. Functional Area
General Administrative Support; Human Resource and Special Event Management (35%)
• Coordinate staff and student payroll reminders and approvals.
• Drafts and edits meeting minutes, letters, proposals, reports and targeted correspondence.
• Coordinates Facility inspections and maintenance works orders for entire Museum facility.
• Organizes all logistical details of Museum sponsored events, University sponsored events, and external events with a variety of internal and external constituents.
• Hires, trains, and supervises student office assistants and visitor service associates (5-10 student positions) by assigning and overseeing their work.
3. Functional Area
Provides calendaring and scheduling support for Director and de Saisset Museum team (25%)
• Supports Director and Curator of Exhibits and Collections calendars.
• Schedules all de Saisset Museum team meetings.
• Supports and maintains year-round calendar for de Saisset Museum exhibits, programs, and tours for overall operations and management.
• Schedules events (approximately 25-30 annually), California History Tours (approximately 70- 80 annually) on master Google calendar, and publicizes all museum events on university calendar.
• Makes travel and housing arrangements for Director and Museum team, including any program guests.
4. Other Duties as Assigned
• Responsible for maintaining inventory of office, event, multi-media equipment and supplies.
• Collects materials for and maintains departmental collateral files.
• Performs other responsibilities as needed or assigned to support the Director and de Saisset Museum team.
GENERAL GUIDELINES
• Recommends initiatives and implements changes to improve quality and services within office environment.
• Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
• Maintains contact with customers and solicits feedback for improved services.
• Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
• Researches and develops resources that create timely and efficient workflow.
• Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
• Prepares and submits reports as requested and required for office and administrative functions.
• Develops and implements guidelines to support the administrative functions of the museum’s office unit.

Provides Work Direction
• Hires, trains, and supervises student Office Assistants and Visitor Service Associates (5-10 student positions) by assigning and overseeing their work.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Demonstrated knowledge and skills in critical thinking and problem solving, methods of reasoning, writing and communication skills, combined with decision making processes.

Skills
• Proficiency and experience in using Microsoft Office including Word, Excel, PowerPoint; Access and web-based applications. Raiser’s Edge and/or CRM experience a plus and willingness to learn new computer applications as required.
• Demonstrated budget and analytical skills.
• Strong organizational skills and demonstrated ability to prioritize and manage multiple projects simultaneously in a fast paced, dynamic team environment.
• Experience providing exemplary customer service to internal and external clients.
• Demonstrated knowledge and skills in critical thinking and problem solving, methods of reasoning, writing and communication skills, combined with decision making processes.
• Experience producing written materials and final work product with attention to accuracy, grammar, and messaging to target audiences.

Abilities
• Experience working with volunteers preferred. Successful candidate must have the ability to work with a broad range of individuals, volunteers and/or other, within a diverse multicultural museum environment.
• Ability to work flexible hours when needed; including pre-identified museum special events which can occur on weekend and/or evenings throughout the entire academic year.

Education and/or Experience
• Bachelor’s degree and/or equivalent work experience required.
• Three to five years of administrative and/or accounting work experience required.

Salary Information
$19.65 - $22.60 per hour

Open Until Filled
Yes



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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Posted by the FREE value-added recruitment advertising agency


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Website: Desaisset
Contact Information:



Santa Clara University: Web & Technology Coordinator



Web & Technology Coordinator

Santa Clara University



The Web/Technology Coordinator reports to the Assistant Dean of Marketing and Enrollment Management. The Web/Technology Coordinator provides leadership in the development and implementation of the School’s web and social media plans by identifying, recommending, and/or developing web resources, social media, and technology improvements that are consistent with the goals and strategic directions of the University. The Web/Technology Coordinator must be able to deliver projects successfully and on time with little oversight. There will be supervisory responsibility for a student Web Site Coordinator and a student Social Media Coordinator.

Department
Sch of Educ, Counsel, Psych

Standard Hours (hours per week)
20

Essential Duties and Responsibilities
School Web Site Administration
• Oversee development, design, and maintenance of web pages; oversee all related social media tools; and support online marketing campaigns as directed.
• Runs weekly and special requested Google analytics web statistical reporting for the School web site.
• Serve as the primary resource to faculty and staff to create and edit web pages including content, images, links, structure, design, and functionality for the School web sites.
• Write and edit content to assure accuracy of information and consistency and adherence to style norms, a common marketing voice, and greater user satisfaction.
• Lead the work of the student Web Site Coordinator to update content and add enhancements to the School web site as needed.
• Lead the work of the student Social Media Coordinator to create and updated content to enhance the effectiveness of all the School’s social media channels.
• Serve as the School Site Administrator by attending monthly meetings hosted by the Office of Marketing and Communications.
Online Application and Forms Management|
• Oversee the consistent functioning, maintenance, and trouble-shooting processes to ensure consistent functioning of all online forms including: the online application, inquiry form, special event RSVP forms, and current student forms.
• Ensures data is imported accurately into the prospective student and applicant databases.
Technology Liaison
• Serve as the primary point of contact and liaison between the faculty, staff, and students of the School and the centralized university Media Services and IT departments to request support or service needs at the Santa Clara campus and East San Jose campus when needed.
Supervision
• Supervise the student Web Site Coordinator and student Social Media Coordinator to assist with regular web site content updates and social media posts. |
• Develop a work flow schedule for the Web Site Coordinator and Social Media Coordinator to ensure a seamless connection between the School web site, Social Media sites, and any ad hoc online marketing campaigns.
Other duties as assigned.

Provides Work Direction
Supervises student worker support team to provide comprehensive support to faculty, students, and staff of the School.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

Knowledge
• Demonstrated ability to learn and apply new web design and development software and best practices.
• Knowledge of social media channels and strategic marketing practices.
• Foundational understanding of university wide media services and technology support systems to support faculty, staff and students of the School.
• Understanding and support of the Jesuit tradition of education and a commitment to the fundamental values of service to others, community and diversity.

Skills
• Excellent customer service skills especially working with faculty, students and staff from varying educational and cultural backgrounds and varying technical expertise.
• Strong writing, editing, and design skills.
• Must be fluent in current HTML Standards.
• Must be fluent with Cascading Style Sheets.
• Must be proficient in either Photoshop or Fireworks.
• Basic Javascript experience needed.
• Experience with CommonSpot, a plus

Abilities
• Demonstrated ability to manage projects and meet deadlines.
• Ability to work independently and as a team member.
• Skills in mentoring student employees.

Education and/or Experience
Education
• Bachelor’s degree in web design and development, communications, computer science, management information systems or related field required.
• Master’s degree preferred.
Years of Experience
• Two to three years of relevant work experience in a college or university setting required.
• Five to seven years of relevant work experience in a college or university setting preferred.

Salary Information
$26,691 - $30,905.50 per year

Open Until Filled
Yes

Special Instructions to Applicants
This is a part-time, 20 hours per week position.



To view the full job posting and apply for this position, go to
https://jobs.scu.edu

About Santa Clara University
Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.
Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.



Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



Copyright ©2013 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency


jeid-9aa9d35afb38ae2fa333986f0dd35c2b





Website: Sch of Educ, Counsel, Psych
Contact Information:



University of San Francisco: Admission Counselor (3 Open Positions)