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The AJCU Job Bank features a list of job openings at Jesuit colleges and universities, organized by category. To post a job, please visit www.ajcunet.edu/login. For any questions about the AJCU Job Bank, please contact the AJCU office: (202) 862-9893.
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Other Positions
SLU: Director of Social Ministry | SLU College Church

The Director of Social Ministry at St. Francis Xavier College Church (SLU College Church) leads the development and implementation of mission driven parish and SMC goals and objectives, assures the implementation of results based tactics to assure the timely achievement of parish and SMC goals and objectives, animates the parish to fulfill the church’s mission of justice and reconciliation through an organized response to societal needs and manages and develops a ministry delivering direct service, education, and advocacy for the parish as determined through assessment of needs and in collaboration with parish leadership.


The Director of Social Ministry at St. Francis Xavier College Church leads the development and implementation of mission driven parish and SMC goals and objectives, assures the implementation of results based tactics to assure the timely achievement of parish and SMC goals and objectives, animates the parish to fulfill the church’s mission of justice and reconciliation through an organized response to societal needs and manages and develops a ministry delivering direct service, education, and advocacy for the parish as determined through assessment of needs and in collaboration with parish leadership.

In collaboration with the Social Ministry Commission and other parish groups who all share responsibility for the social justice mission of the church, the Director is responsible for these competencies:

Management, Coordination and Administration 
• Leads select initiatives in service coordination, fund raising and not for profit designation by implementing a systems based methodology
• Recruits adequate support from parish resources and assures training for volunteer activities of church and SMC (e.g  Ignatian Volunteer Corp, Read for Life Program, Outreach Program
• Deploys parish resources to most effectively achieve state goals and objectives
• Initiates hands on participation to assure timely completion of Parish and SMC initiatives
• Directs, delegates tasks to others as appropriate to assure timely completion of Parish and SMC sponsored goals and objectives.
• Serves as a member of Parish Staff and as the administrative liaison to groups and committees within the 3 areas of Social Ministry and other parish groups/activities as determined by the Pastor and Social Ministry Commission
• Identifies and prioritizes the need for social services that the parish community can offer
• Maintains and builds community partnerships
• Assists Outreach Services Coordinator and Social Ministry Commission with implementing annual Christmas Giving Appeal, and directly works with grant writing committee on securing grant funding for Social Ministry programs
• Assists parishioners in identifying local, national, and international needs and appropriate parish response
• Supervises training and placement of volunteers for social ministry, including Outreach Services Coordinator-Graduate Scholarship Student, Service and Justice Intern, and Ignatian Volunteer Corp members.
• Directly works with Social Ministry Commission in mission effectiveness and strategic visioning for Social Ministry in relationship to the parish
• Develops promotional materials regarding social ministry and maintains website and bulletin content
• Coordinates Social Ministry’s presence at parish’s Festival of Ministries
• Manages Social Ministry’s budget and reviews financial reports on monthly, quarterly, and yearly basis


Direct Service
• Manages and Develops all direct service programs operating at College Church
• Networks with church, civic, state, ecumenical groups and individuals as necessary to sustain programs
• Manages and sustains involvement of all volunteers in direct service programs


Formation and Education
• Collaborates with SMC and parishioner committees to produce formation and social justice education events and activities including planning, scheduling, equipping, advertising, communicating and reporting.


Advocacy
• Liaison to the Advocacy Committee and assists in identifying, educating, and executing advocacy activities and events to the parish community
• Point-of-contact for community advocacy agencies to explore opportunities for collaboration on advocacy efforts
• Liaison to SFX Fair Trade Committee and Peace Vigil Group for any needs and support in coordinating and organizing groups respective efforts


Required Experience

• Masters degree in Social Work, Nonprofit Management, Pastoral Care, or other relevant area of study
• Minimum 3 years of relevant professional experience required
• Commitment to the mission of the Church and to Catholic Social Teachings
• Experience in directing volunteers or managing others
• Demonstrated organization and communication skills
• Understanding and ability to work in a ministerial capacity with program guests, volunteers, parishioners, and staff
• Ability to successfully manage multiple and concurrent projects through completion with a high degree of autonomy
• Demonstrated skill in critical thinking, decision making and creative problem solving
• Self-motivated and self-directed
• Team player with positive and collaborative approach
• Computer skills necessary (Microsoft office)


Preferred Experience:

• Demonstrated project planning aptitude with achievement of desired results
• Demonstrated development and maintenance of professional interpersonal relationships for achieving stated goals and objectives
• Direct exposure to or experience in grant writing, fund raising, and obtaining not-for-profit designation
• Demonstrated experience with prioritizing goals and objectives.
• Educational event planning and implementation.

For immediate consideration, please forward cover letter and resume to:
stfrancisxaviercollegechurch@gmail.com

 


The Director of Social Ministry at SLU's College Church is a paid, full-time position.


Website: SLU College Church
Contact Information:

For immediate consideration, please forward cover letter and resume to:  stfrancisxaviercollegechurch@gmail.com



USF: University of San Francisco: Program Assistant IV- Environmental Management Grad Program

Job Summary: Under the general supervision of the Associate Dean for Sciences, and under the direction of the Program Director, the Program Assistant IV (full-time) will provide full-time secretarial support services to the Graduate Program in Environmental Management. Performs various secretarial and administrative support duties for full- and part-time faculty.

Please note: Work schedule normally will be Monday through Friday, with some Saturdays required during critical points in the semester, and up to two days a week of a flex schedule with early evening work required (e.g. 9:30am to 6pm).


Organizes work and sets priorities, and manages Program Office under the general guidance of the Program Director.

  • Helps create warm, welcoming environment and assists faculty, students, staff and other visitors to the office.
  • Acts as a resource person/liaison between and among faculty, students, and the University community, as well as members of the public.
  • Receives and screens a variety of calls. Takes information, answers inquiries, provides information using knowledge of University, College and Department/Program academic policies and procedures.
  • Creates and develops new office work procedures to increase efficiency, maintenance of confidentiality, or work flow using knowledge of operations and creative problem solving techniques; designs new forms, as appropriate, to implement changes.
  • Handles confidential, sensitive materials relating to faculty, student and other issues.
  • Provides administrative support for professional and scholarly activities of the faculty.
  • Hires, trains and supervises student assistant(s).
  • Creates or inputs, revises, stores, retrieves, edits and prints a variety of (sometimes confidential) documents, reports, or records using word processing software on microcomputer equipment (usually Macintosh). Prepares and does minor editing of manuscripts (e.g., technical manuscripts, those written in a foreign language), reports, grant proposals, catalog copy, meeting minutes, class schedules, tests, and course syllabi and manuals, as well as routine Program correspondence.
  • Sets up, maintains and revises record-keeping procedures and files as appropriate for the Department/Program.
  • Performs other duties as assigned.

Other Responsibilities:
  • Must be able to work independently without close supervision and as a member of a team.
  • Ability to handle diverse situations and meet demanding deadlines.
  • Excellent oral and written communication skills including correct use of grammar, spelling and punctuation.
  • Knowledge of standard office procedures and functions.
  • Must be able to deal with faculty, students, staff, academic community and the public with tact, discretion, and courtesy; contribute to professional environment.
  • Experience in student services/student advising preferred.
  • Ability to maintain confidentiality.
  • Ability to word process with speed and accuracy.
  • Must be flexible and readily adaptable to change, have good organizational skills and be able to prioritize masses of detail.
  • Must have or quickly develop an understanding of academic policy and administrative operations.
  • Ability to use desktop publishing software and equipment to design and produce high-quality publications preferred.
  • Previous experience in an educational, multicultural setting preferred.
  • Must have, or quickly develop, understanding of academic policy and administrative operations as well as credible stature with members of the academic community and public.
  • Additional Duties as assigned

  • Post-high school education preferred
  • Four years of increasingly responsible experience in administrative support work or related education, including at least two years in a senior administrative support role.
  • Must be able to work a non standard schedule, including some 9:30 am to 6:00 PM. Position will require Saturday work.



Website: Arts & Sciences
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



USF: University of San Francisco: Recruiter for School of Nursing and Health Professions

The SONHP Recruiter (full-time) reports to the Director of Admissions and Recruitment at the University of San Francisco (USF) and will be responsible for recruiting students, advising on programs within the School, and implementation of outreach strategies. The Recruiter ensures that the SONHP graduate programs are a good fit for prospective students and subsequently that admitted students matriculate. The Recruiter will mine leads toward enrollment conversion; escalate fit prospects through the enrollment funnel (market, prospect, student); manage strong relationships with prospects; meet articulated lead-to-enrollment conversion rates toward achieving enrollment goals in a performance-driven and results-oriented professional environment.


  • Meet weekly, monthly and quarterly prospect, applicant and enrollment goals, which includes calls and appointments (scheduled and conducted)
  • Manage applicant data and create snapshot and trend-based reports; assists with metric development to inform enrollment plans and strategies
  • Plan for, participate in off-campus recruiting events such as fairs, conferences, career events, information sessions, and other special recruiting events both on-campus and off-site as needed
  • Interact as necessary with faculty, advisors, and other administrators to coordinate successful events
  • Represent USF in a professional manner at all times, providing excellent communication and outreach services
  • Assist in the development of communication projects for prospects and applicants
  • Maintain communication with prospects from prospect pool in order to determine interest levels and to increase applicant pool; counsel prospective applicants on program offerings, requirements and standards and provides general information on programs and services in person or by telephone, e-mail or letter; conduct follow up as needed
  • Increase communications (email and direct mail) with prospects from purchased databases (GRE test-takers, Idealist.org members, gradschools.com prospects, California Diversity Forum attendees, and Kaplan and Princeton Review attendees, among others).
  • Provide information on curriculum, financial aid, the application process, and other services and activities to prospective students, both pre- and post-application
  • Assist with day-to-day administration of an admissions or enrollment office, including scheduling and preparing and distributing materials, application processing and communication with applicants
  • Additional duties as assigned

Bachelor’s degree preferred. Training or experience equivalent to five (5) years of increasingly responsible work experience in a recruitment/admissions role or related education. Experience in an admissions environment preferred. Ability to work with a minimum of supervision. Precise knowledge of office and university policy and procedures; comfort and experience with university systems. Knowledge of Banner student software is a plus. Demonstrated critical thinking, planning, problem-solving and interpretive skills to analyze situations, define problems, identify concerns, develop and propose solutions. Ability to work with variety of constituencies and explain complex rule-based systems with a high degree of service and compassion. Appreciation of student privacy and understanding of FERPA regulations. Travel and some evening and weekend hours are expected. Valid driver’s license required.




Website: School of Nursing & Health Professions
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



USF: University of San Francisco: Program Assistant IV - Finance, Budget and Planning

The Program Assistant IV – Finance, Budget and Planning (full-time) provides support to the Director and Manager of Finance, Budget, and Planning in carrying out all daily financial, payroll, and expense activities, with a focus on efficiency, effectiveness, and the pursuit of excellence. The Program Assistant deals with a diverse group of external callers and visitors and internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload and to recommend changes in practices and procedures. He or she will be a leader in providing high quality service to all who contact the office. The Program Assistant reports directly to the Director of Finance, Budget and Planning and serves as part of the team to carry out the department’s goals.


Job Responsibilities:

  • Provides key administrative services as stable point of contact for highly dynamic and fast paced Office of Finance, Budget and Planning.
  • Acts a resource liaison between and among faculty, students and the University community and members of the public. Must establish and maintain effective working relationships with peers in other offices.
  • Assists in providing ongoing training and support to all SOM users within the school for all financial transactions, University financial systems, policies, and procedures.
  • Maintains a strong working relationship with faculty and staff to ensure an understanding of the SOM financial and administrative priorities and strategies.
  • Gathers data, provides analysis, and prepares spreadsheets and power point presentations.
  • Assists Director in delivering staff trainings as necessary for the staff’s successful performance of their work activities.
  • Assists with hiring and scheduling of student workers;
  • Supervises Office of Finance, Budget and Planning students and prepares evaluations.
  • Assists in providing ongoing training and support to all Concur and Banner Financial users within the school for all financial transactions, University financial systems, policies, and procedures.
  • Assists the Director to establish effective cost-control measures of all departments by budget monitoring, uses tools such as departmental spreadsheets, and Banner Financial.
  • Assists with the budget transfers through Self-Service Banner and assists with the clean-up for the fiscal year end process.
  • Assists with the review all financial and administrative documents prior to approval as designated by the Director.
  • Processes payroll records and data for all new and existing School of Management Full time Faculty, Adjunct Faculty and Students through EPAFs.
  • Prepares and processes Faculty, Staff and Student departmental purchases, payments, reimbursements through the use of Concur, purchase requisitions, check requests, petty cash vouchers, etc.
  • Assists in the processing of monthly reconciliations for departmental credit card to ensure University procedures are upheld.

Other Responsibilities:

  • Serves on School on University committees as assigned.
  • Manages the calendar for the Director by scheduling and confirming meetings with internal and external parties, coordinating travel plans, and making reservations.
  • Provides assistance on special projects and/or other duties as assigned by the Manager and/or Director of Finance, Budget and Planning.


Minimum Qualifications:

Post high-school degree preferred. Three to five years experience in an accounting, financial and/or administrative field. Strong priority management and attention to detail, including ability to prioritize multiple assignments and deadlines accurately under pressure. Demonstrates strengths in the areas of service and team skills; including evidence of ability to work independently and in close conjunction with others. Excellent interpersonal skills are essential. Experience dealing with a variety of people in a professional manner. Advanced spreadsheet (excel), word processing, database applications (FileMaker Pro, Banner, Access), University reimbursement systems (Concur) required. May be required to work on occasional Saturday’s to support internal, external and/or events. In the event of Saturday work, the Saturday off day will be traded for Mondays. Likewise, some days may be required to work beyond 5PM until and up to 8PM.

Other Responsibilities:

  • Advanced knowledge about financial and administrative concepts, principles and practices. Handles diverse situations and uses written and unwritten policies and practices in addition to judgment to resolve conflicts and concerns.
  • Initiates and held responsible for completion of special assignments/projects. Manages multi-project deadlines. Evaluates tasks priorities and effectively delegates if needed to their student workers. Makes suggestions on the most efficient methods in handling multi-tasks.
  • Works cooperatively and establishes effective working relationships with peers in other departments. Uses tact, diplomacy, discretion and judgment in regular contact with faculty, staff, student and others within and outside USF.
  • Ability to work in fast paced environment and perform multiple tasks and keep track of multiple boundary conditions. Able to be self-motivated to start and/or complete projects independently. Able to seek direction when needed. Assertive and able to communicate risks and organizational exposures.


Website: School of Management
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



USF: University of San Francisco: Ethnic Minority Dissertation Fellowship

The University of San Francisco invites applications from underrepresented ethnic minority scholars for the USF Dissertation Fellowship Program (temporary) for academic year 2014-2015. To qualify for this program, candidates must have completed all course work leading to their doctorate by Summer 2014.


Program: Scholars complete their dissertation and initiate an ongoing program of scholarly or creative work, while becoming familiar with the usual service responsibilities of a university faculty member. Scholars teach one course in their discipline each semester and serve the University in various capacities. The program provides a stipend of $33,000 and limited support for relocation and research-related expenses. Additional support includes office space, computer and library privileges.

Other Responsibilities: The University of San Francisco is a Jesuit Catholic University founded in 1855 to educate leaders who will fashion a more humane and just world. Candidates should demonstrate a commitment to work in a culturally diverse environment and to contribute to the mission of the University. USF is an Equal Opportunity Employer dedicated to affirmative action and to excellence through diversity. The University provides reasonable accommodations to qualified applicants with disabilities upon request.


Scholars are members of one of the following groups: African-Americans, Asian- Americans, Hispanics/Latino/as, or American Indians, and are U.S. citizens or Permanent Residents.

Candidates must have completed all course work leading to their doctorate by Summer 2014, and must be considering a career in college teaching in one of the following fields:

  • Arts & Sciences: Economics, Sociology, Media Studies, Communication Studies (Public Relations, Rhetorical Studies, or Interpersonal Communication), Rhetoric and Public Speaking, Developmental Writing, Applied Linguistics, Second Language Writing, and Rhetoric and Composition.
  • Education: Counseling Psychology, Leadership Studies, Learning and Instruction, International and Multicultural Education, Teacher Education.
  • Management: Accounting; Analytics and Technology; Entrepreneurship, Strategy and International Business; Finance and Economics; Hospitality Management; Marketing and Law; Organization, Leadership and Communication; Public and Non-Profit Administration; Military Science.
  • Nursing: Nursing; Public Health; Clinical Psychology.




Website: Academic Affairs/Provost Office
Contact Information:

Applicants should submit via mail a letter of application (indicating area of expertise), curriculum vitae, transcripts, dissertation prospectus, brief description of research plans, evidence of teaching ability (including student evaluations), and three letters of recommendation to:

Mary J. Wardell-Ghirarduzzi, Ed.D.
Vice Provost
Dissertation Scholars Search
University of San Francisco
2130 Fulton Street
San Francisco, CA 94117-1080

Official transcripts should be submitted by both undergraduate and graduate institutions. Complete applications must be received by February 15, 2014 to ensure full consideration. For more information and a history of the program please visit: http://www.usfca.edu/Provost/Diversity/Ethnic_Minority_Dissertation_Fellowship/

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



FAU: FADICA, Foundations and Donors Interested in Catholic Activities: Communications Officer

FADICA, a leading organization of Catholic foundations and philanthropists, seeks a Communications Officer. The ideal candidate will be a self-starter who seeks out the most innovative and effective ways to communicate, and can adapt key messages to unique audiences. The ideal candidate will have a track record of successfully pitching stories to religious and secular media, preparing representatives for interviews, general media savvy, as well as solid writing and marketing skills.

FADICA’s Communications Officer will coordinate and implement FADICA’s communications and media activities. FADICA’s communications efforts are focused on amplifying the impact and message of faith-based and Catholic philanthropy, and Catholic stewardship in particular. Working with the President and Program Director, the Communications Officer will be responsible for FADICA’s traditional and new media efforts, including managing FADICA’s website, social media engagement, and media affairs.


  • Enhancing public awareness of FADICA’s mission, and the value and contributions of faith-based and Catholic philanthropy.
  • Amplifying and enhancing public awareness of FADICA members’ innovative grant-making strategies, and the impact of grantee organization’s efforts.
  • Implementation of new communications activities, which includes:
    • Coordinating FADICA’s blog
    • Implementing and integrating social media efforts
    • Expanding web-based tools for member collaboration and information.
  • Management and enhancement of FADICA’s website and electronic communications.
  • Expanding marketing strategies for FADICA signature publication and online resource
  • Writing and editing for FADICA publications including its newsletter, conference materials, annual report, and articles on the work of Catholic philanthropy.

Skills needed: Excellent writing and editing skills; excellent verbal communications skills. The ability to take knowledge and transform it into inspiring messages and to disseminate it to the right audiences through the best distribution channels is critical.

Other considerations:

  • 2-5 years experience in nonprofit, corporate and/or faith-based organizational media and communications activities.
  • Excellent writing/editing and verbal communications skills.
  • Experience developing and implementing effective communications and marketing strategies and activities.
  • Knowledge of social media platforms and analytics.
  • Highly collaborative and innovative style, a team player who can turn strategic ideas into action.
  • Demonstrated knowledge, interest and experience in the work of the Catholic Church and in private philanthropy and or charitable or civic endeavors.



Contact Information:

Does this job sound like you? Then this is a great opportunity to work with dedicated, passionate and interesting people who love what they do! We also offer full benefits, including health, dental, vision insurance and 401K.

Please send cover letter and resume to info@fadica.org by February 15, 2014.



FAU: FADICA, Foundations and Donors Interested in Catholic Activities: Customer Service Associate

FADICA, a leading association of Catholic foundations and philanthropists, seeks a Customer Service Associate to coordinate the fulfillment of the Catholic Funding Guide, a subscription resource providing essential information on grantmakers that have demonstrated a consistent pattern of interest in Catholic sponsored projects and institutions. The ideal candidate communicates effectively, has experience with databases, internet, and email communications, is reliable, and prefers part-time work.


FADICA’s Customer Service Associate will respond to all Catholic Funding Guide customer queries, requests and fulfillment needs, over the phone and through email. This position is part-time, requiring 14-16 hours per week. The ideal candidate will have administrative or customer service experience, very high attention to detail, prompt and responsive approach to customer needs. A perfect opportunity for a parent desiring a return to the workforce part time!


  • Experience in customer service or office administrative work.
  • A responsive and patient manner with customers.
  • Strong phone, written and interpersonal communications skills.
  • Facility with databases, internet, and email communications.
  • Attention to accuracy and detail in all communications formats, ability to follow up and track customer queries.
  • Experience in faith-based, corporate or nonprofit organization; demonstrated knowledge or interest in the work of the Catholic Church or private philanthropy or charitable endeavor a plus.
  • Experience editing or updating websites through a content management system a plus.




Contact Information:

To Apply: Please send cover letter and resume to info@fadica.org by January 20, 2014.



USF: Program Assistant IV - Academic Department Support, University of San Francisco

The Program Assistant will provide a full range of administrative services for the Online MPAProgram, the MNA Program, the International Institute of Criminal Justice Leadership, Interdisciplinary Studies, and the Public and Nonprofit Administration faculty department. The Program Assistant will coordinate and cooperate with the other Academic Department Support Program Assistants in providing the services needed to support the educational mission of the School of Management faculty and administration.


Administrative Support to Program and Department Faculty:

  • Provides administrative services as stable point of contact for highly dynamic and fast paced programs and departments composed of faculty (part-time and full time), Research and Teaching Assistants as well as staff (from within and outside USF).
  • Acts as resource liaison between and among faculty, students and the University community and members of the public. Establish and maintain effective working relationships with peers in other offices.
  • Contribute to a warm, welcoming, receptive environment by greeting and assisting faculty, students, staff and other visitors coming into the office. This also includes assisting over the telephone.
  • Orders copy cards for the programs and faculty departments, and coordinate with Purchasing to enable Pharos access.
  • Handle requests for scantrons, duplicating, scanning and faxing of instructional materials.
  • Order textbook/desk copies for the department faculty–coordinate with Bookstore and if needed ship through the courier.
  • Perform the initial review of department faculty purchases and expense reimbursement requests to ensure all appropriate documentation has been provided prior to submitting to the Office of Finance, Budget and Planning.
  • Requests campus parking for department guests.

Administrative Support to Program Directors and Department Chair:

  • Maintains the Program Directors’ and Department Chairs’ calendars as requested, scheduling appointments and meetings.
  • Schedule meeting space for Program and Department meetings. Coordinate with faculty to assure that meeting space has necessary equipment, in working order, in advance of meetings (computers, projectors, telecom).
  • For various program and department events, coordinates appropriate room reservations, catering, and facilities set-up, audio visual and sound equipment.
  • Record and disseminate minutes for program, department or other meetings.
  • Report to Program Director and/or Chair all catering, meeting, and event expenses in advance, to facilitate budget monitoring.
  • Prepares and submits departmental purchases, payments, reimbursements through the use of purchase requisitions, Concur Expense, Concur Invoice, and petty cash vouchers.
  • Maintain information as required for the various departments and University initiatives.
  • Prepare and maintain requisitions, facilitating acquisition of instructional needs (books, instructional media).
  • As needed, assist with facilitating and scheduling faculty candidate interviewing for full-time faculty positions, which might include travel arrangements, hotel reservations, establishing an itinerary of interviews with the Dean, Associate Deans, faculty members, students, and arrangements for the candidates presentation for the School.
  • Works with Department Chair to prepare and initiate all Department Faculty Student Assistant (TAs, RAs, Tutors) request documentation.

Other Responsibilities:

  • Assist with data preparation for accreditation or other institutional reporting.
  • Performs other duties as assigned by the Associate Dean of Academic Affairs.

High school diploma required. Three to five years’ experience in an executive secretary/administrative assistant position. Strong skills in priority management and attention to detail, including ability to prioritize multiple assignments and deadlines accurately while under pressure. Demonstrated strengths in the areas of service and team skills; including evidence of ability to work independently and in close conjunction with others. Excellent interpersonal skills are essential. Experience dealing with a variety of people in a professional manner.

Word processing, database applications (Banner, for example), University reimbursement systems (Concur), spreadsheet (Excel) skills, and experience with collaborative software and/or programs (Skype, GoogleDocs, Doodle).

Work schedule would be 8:30am to 5:00pm, Monday through Friday, however, may be required to work on occasional Saturday’s and/or week nights to support internal, external operations and/or events based on operational needs. Likewise, some days may be required to work beyond 5PM until and up to 8PM.

Other Responsibilities:

  • Advanced knowledge of administrative concepts, principles and practices. Able to handle diverse situations, using written and unwritten policies and practices in addition to using own judgment to resolve conflicts and concerns.
  • Able to initiate and accept responsibility for completion of special assignments/projects. Can manage multi-project deadlines, evaluate task priorities and make suggestions on the most efficient methods in handling multi-tasks.
  • Works cooperatively and establishes effective working relationships with immediate peers as well as peers in other departments. Uses tact, diplomacy, discretion and judgment in regular contact with faculty, staff, student and others within and outside the university.
  • Ability to perform multiple tasks and keep track of multiple boundary conditions. Able to be self-motivated to start and/or complete projects independently. Able to seek direction when needed. Assertive and able to communicate risks and organizational exposures.

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy

The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.


Website: School of Management
Contact Information:




LMU: Director, Black Student Services





Requisition Number: 0140198

Position Type: Staff

Division: Student Affairs

Department: Ethnic and Intercultural Services

Organizational Unit:

HR Classification Title: Director, Black Student Services

Work Status: Full-time Regular

Part-Time Hours Per Week:

Days of Week: M-F

Shift Schedule:

Specific Work Schedule: M-F occassional weekend and nights as needed

Summary of Essential Job Duties:

Reporting to the Director, this position provides specific programming and services for Black Student Services that nurtures the education of the whole person (intellectual, social, interpersonal, spiritual, and civic responsibility) in an intercultural campus community. This position collaborates with the Ethnic and Intercultural Services Department offices, other Student Affairs Departments, and Academic Affairs to administer intercultural student development programs for the entire LMU community, including biracial/multiracial students. Central to all innovative programs, projects and events, is the value of developing leadership skills among students, as well as providing greater access to resources, and increasing retention and persistence to graduation.

Develop, implement, and assess programs for Black students. Conduct ongoing assessment of signature and new programs to ensure that they meet the Student Affairs and the Ethnic and Intercultural Services Department learning outcomes.

Collaborate with members of the Ethnic and Intercultural Sevices Department, Campus Ministry, and the Division of Student Affairs to develop intercultural programming, student development initiatives, and spiritual and leadership opportunities. Engage students in signature African American programs such as Black History Month, Black Family Dinners, Kente Graduation Celebration, Imongi, male Initiative -Praxis Academy and other experiential opportunities designed to increase retention, persistence, and graduation.

Recruit, hire, develop, motivate, and evaluate student fellows and volunteers to ensure positive growth experiences with an emphasis on cultural identify formation. Respond to student issues as they arise and provide follow-up as required.

Partner with African American Studies, the Divisions of Academic and Student Affairs units to maximize co-curricular student engagement with the aim of providing a holistic learning experience that educates students about their and other cultures.

Serve as a facilitator for the Umoja Roundtable and maintain regular group meetings. Work with and guide Black students and organizations as they apply for grants and/or ASLMU Student Reserve Board funding.

Serve as an advocate for the Black students and support the efforts of the entire intercultural community. Serve as a liaison between students, the student leadership program, and other University departments to ensure smooth delivery of services and promote positive communication and collaboration.

Develop, implement and assesses student development sessions designed to facilitate cultural, ethnic identity development as well as intercultural competency.

Act as a liaison to Student Leadership and Development Department and the University leadership program to collaborate and develop innovative programs for the Black and other intercultural populations. Conduct regular and on-going leadership development opportunities for students, particularly the black men initiative (Praxis Academy) and members of student organizations.

Advise, support and follow-up with students to ensure optimal student development and engagement. Refer students to appropriate University departments as necessary. Utilize departmental tracking software to maintain contact and referral records.

In collaboration with Admissions and Parent Programs, assist in planning of events such as Black Scholars Day, Black Student Overnight, Preview Day, and Open House. Assists with orientation and welcome events.

Represent the Ethnic and Intercultural Services Department and the Black community on University and Divisional Committees.

Perform other duties as assigned or requested by the Director, Ethnic and Intercultural Services.




Experience:

Minimum 4 years in multicultural advisement experience in higher education or experience in progressively responsible position. Grant writing and fundraising experience is necessary.

Demonstrated knowledge in the areas of: student development, Black identity formation, program coordination, student leader advisement, leadership development, cross-cultural development/training, conflict mediation skills, in-depth knowledge of the needs of Black, biracial, multiracial, foster care, first generation, transfers and undeclared students, conflict management, consensus building, familiarity with ethnic studies, group dynamics and fiscal management in higher education setting is preferred.

Experience working with a team in a collaborative environment.

Exemplary communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information. Experienced in program evaluation and assessment of learning outcomes.

Highly developed organizational, leadership, and ethical behavior to provide a positive role model for students. Emotionally mature and gifted with social awareness and empathy.

Must be resourceful and have experience in leading training/student development programs on topics such as, but not limited to: gender oppression, racism, class dynamics, sexuality, and Black issues.

Possess sensitivity to the needs of students and ability to: develop immediate strategies to handle challenges in an appropriate manner, develop positive strategies for aiding students dealing with ethnic oppression, balance the needs of students with the policies of the administration, communicate to large audiences, set high standards for students in ethical conduct, complete paperwork on a timely basis, attend events on weekday evenings and weekends, defuse difficult cross-cultural situations and move groups toward more harmonious relations, promote positive spiritual and leadership development, apply appropriate disciplinary procedures when necessary.

Demonstrated computer competency and preferably knowledgeable of Microsoft Windows and relevant systems. Must have a solid understanding of different social media modalities.



Required Education:

Typically a Master's degree in higher education, preferably in post secondary education or student affairs or related field or equivalent experience. The incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.

•Minimum 4 years in multicultural advisement experience in higher education or experience in progressively responsible position. Grant writing and fundraising experience is necessary.



License/Certification/Registration Requirements:

Physical Demands (if applicable):

Special Instructions:

Exemption Status: Exempt

Salary Grade Minimum: ***

Salary Grade Midpoint: ***

Posting Date: 12/03/2013

Application Deadline Date:

Supplemental Documents
Required Documents
  1. Cover Letter
  2. Resume/CV
  3. Salary History
  4. List of References
Optional Documents
  1. Letter of Recommendation 1
  2. Letter of Recommendation 2

Apply Here



Website: Ethnic and Intercultural Services
Contact Information: Apply Here: http://www.Click2apply.net/v2qd3r5


USF: Office Assistant VII - Student Accounts Coordinator, University of San Francisco

Job Type: Full-Time. Job Summary: The Student Account Coordinator assures the timely collection of student account receivables; provides in-depth customer service to students and parents; provides payment and account information and problem-solving assistance to students, parents, faculty, and staff colleagues.


  • Serve as Student Accounts primary liaison to students, parents, faculty and staff colleagues for questions and the application of University payment policy under FERPA regulations.
  • Provides in-depth customer service to students and parents, providing payment and account information and instruction on using student accounts self-service tools.
  • Responds to students, parents, faculty and staff in person, on the phone, and via e-mail or written correspondence to resolve student account problems and facilitate solutions to their concerns and issues in the areas of financial aid, and registration.
  • Participates in the Student Accounts collection efforts for current account receivables.
  • Assist with the creation of training materials and support documentation for Student Accounts/Enrollment and Financial Services.
  • Monitors and evaluates procedures to ensure compliance under federal regulations with respect to security, privacy, and fair credit reporting.
  • Maintains cooperative working relationship with internal colleagues and external vendors.
  • Distributes federal financial aid refunds per student and parent borrower instructions per Department of Education regulation.
  • Distributes notification of federal financial aid disbursements to students and parent borrowers in compliance with Department of Education regulation.
  • Processes the cancellation, reissue and/or return of funds for stale-dated federal financial aid refund checks per Department of Education regulation.
  • Receives, reviews daily tuition reports.
  • Assists the director in the review and updating of Student Accounts and Enrollment & Financial Services’ web sites as appropriate.
  • Assists the director with reviewing and updating publications and forms for Student Accounts and other Enrollment & Financial Services as appropriate.
  • Identifies and resolves operating problems when they arise.
  • Works under minimal supervision.
  • Performs other duties as assigned.

The Student Account Coordinator reports to the Director for Student Accounts.
  • Post-high school education preferred
  • A minimum five years of customer service experience with a strong customer service orientation required.
  • An ability to react to customers’ needs quickly, thoughtfully, and courteously.
  • An ability to communicate effectively both orally and in writing with diverse populations.
  • Excellent organizational skills with an ability to organize and prioritize multiple projects and tasks simultaneously.
  • A proven ability to work effectively as a team member.
  • The ability to analyze and interpret data and make independent decisions.
  • A proficiency in desktop computing using MS Office (Word, Excel), email and web interfaces on a Windows platform.
  • Ability to work some evenings and weekends.
  • Commitment to Affirmative Action goals.
  • Understanding of and commitment to USF’s Vision, Mission and Values.



Website: Academic Enrollment Services
Contact Information:

Click here to apply: https://www.usfjobs.com/postings/8023



USF: University of San Francisco: Graduate Assistant Athletic Trainer

The Graduate Assistant Athletic Trainer (full-time) will report to the Director of Sports Medicine. This Graduate Assistant Athletic Trainer will assist in the organization of and manage the care, prevention, and rehabilitation of injuries for student-athletes as directed by the Director of Sports Medicine. This position will work cooperatively with student-athletes, coaches, and athletic department staff.


  • To work in cooperation with the Director of Sports Medicine in all aspects of the health care of student-athletes at the University of San Francisco.
  • Implement the prevention of potential injuries through conditioning programs and other preventative measures in order to have the maximum performance from each student-athlete.
  • Implement the treatment, care and rehabilitation of injuries according to the protocols developed by the Director of Sports Medicine and the team physicians.
  • Evaluate and direct the emergency medical attention given when a student-athlete is seriously injured in practice or competition.
  • Direct in-house rehabilitation programs for all injuries so that the student-athlete can return to competition and re-injury does not occur.
  • Maintain knowledge of up-to-date techniques in the prevention, care and rehabilitation of athletic injuries by attending clinics, seminars, and current periodicals.
  • To assist with the organization and administration of all pre-participation physicals with physicians; coordinate medical clearance and eligibility for practice and competition.
  • To be in attendance at home athletic events as assigned by the Director of Sports Medicine.
  • To travel with one collegiate athletic teams as assigned by the Director of Sports Medicine.
  • To assist the Director of Sports Medicine in the organizational and administrative duties of the Sports Medicine department. Duties may include, but are not limited to:
    • medical record keeping
    • attend weekly staff meeting
    • staff scheduling
    • inventory
    • pre-season preparation and practices
    • other duties deemed necessary by the Director of Sports Medicine
  • To assist in the supervision and clinical instruction of students participating in the Athletic Training Student education program. Duties include, but are not limited to:
    • clinical supervision
    • clinical instruction
    • student evaluations
  • To act as a liaison between student-athletes, coaches, parents, team physicians, strength and conditioning staff, and other sports medicine professionals on medical consultation matters.
  • To work cooperatively with the Director of Sports Medicine, other staff athletic trainers, team physicians and all persons involved with the Sports Medicine Department.
  • Other duties as assigned.


Bachelor’s degree required. Further, the successful candidate must have an extensive knowledge of the prevention, treatment, and rehabilitation of athletic injuries including NATABOC certification. He or she must maintain current NATABOC, CPR, and first aid certification. Experience with Division I athletics and post-NATABOC experience is preferred. He or she must also have knowledge of, and ability to apply NCAA rules as relevant to the position. This position requires excellent oral and written skills, knowledge of Word and Excel computer program, and be willing to travel extensively with the athletic teams to away contests and work irregular or extended work hours. Further, he or she must possess strong interpersonal skill and the ability to work effectively with a wide range of constituencies in a diverse environment, including but not limited to student-athletes, coaches, administrative staff, and physicians. He or she must also posses the ability to lift, push, and pull equipment and/or materials up to 50 pounds for shorts distances, as well as manipulate the injured athlete. The Graduate Assistant Athletic Trainer must be committed to the mission and values of the University of San Francisco.




Website: Athletics
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



Other: FADICA Graduate Fellow

FADICA, a leading organization of Catholic foundations and philanthropists, seeks a Graduate Fellow. The ideal candidate will be a self-starter who is adept at research (through various interventions) and the ability to communicate the findings of the research in clear, cohesive ways.

The FADICA Graduate Fellow (“fellow”) serves as part of a staff team to deliver high quality services to the association’s members. The Fellow will support the Director of Program & Member Services with research on community programs and member priorities, and communication of updates and news of interest through emails and social media.

The position provides an exciting opportunity to be part of the organization’s team, as it implements a new strategic plan and creates a next generation of services for members related to Catholic philanthropy and activities. A stipend will be provided. 


  • Conduct Research on community initiatives (e.g., Catholic education/schools, women religious, anti-trafficking, international philanthropy) and draft short summaries about the initiatives
  • The Fellow will work closely with the Catholic schools affinity group, and in particular assist with the development of a matrix of Catholic school innovative programs and models. The matrix will cover areas of financial sustainability, governance, quality of education, and leadership development. This project will require online research, data gathering, interviews with various organizations across the country, and writing.
  • Assist with communication of updates and news of interest through emails and social media
  • Learn and study Catholic social teaching and tradition, and philanthropy


  • Excellent research and writing skills
  • Ability to gather information and present it in a clear, cohesive format
  • Proficiency with Microsoft Office (Word, Excel, and Outlook)
  • Good verbal communication skills, including making phone calls and conference calls
  • Knowledge or interest in Catholic initiatives and the Catholic Church, or particularly interested in issues of poverty and social justice




Contact Information:

Start Date: Available Immediately. The fellowship is located at FADICA’s office in Washington, DC.

To learn more or submit a resume, contact Alicia Bondanella at info@fadica.org.



USF: University of San Francisco: Lab Safety Manager

The College of Arts and Sciences at the University of San Francisco is seeking applicants for a full-time Lab Safety Manager position. This full-time position will report directly to the Dean of the college and will be responsible for ensuring the safe operation of the college’s labs and studio spaces. This includes developing safety protocols for procedures, materials, and instrumentation, providing periodic safety training for faculty, staff, and students, overseeing disposal of chemical and hazardous waste in conjunction with Environmental Health and Safety (EHS), and coordinating with the college’s technical staff as well as Facilities. This position will work with multiple departments, including Physics, Biology, Chemistry, Environmental Science, and Art + Architecture.


  • Serves as the college’s point person for safety and as the Chemical Hygiene Officer
  • Keeps the Chemical Hygiene Plan updated and accessible to all
  • Coordinates with research and teaching faculty, along with staff, to develop and administer safety and chemical hygiene protocols for all labs and studio spaces
  • Conducts periodic training for faculty, staff, and students regarding safety practices
  • Conduct periodic routine inspections of laboratories and studios to ensure that they are in compliance with regulations
  • Ensures that safety materials are available and protocols followed
  • Forms and leads a safety committee of faculty, staff and EHS personnel to assess policies and procedures and to develop a good safety culture
  • Ensures that hazardous chemicals are disposed of properly, in conjunction with EHS
  • Works with Facilities and departmental staff and managers to develop protocols for material handling and waste removal
  • Works with Facilities to ensure that work areas are in compliance with OSHA regulations
  • Assists in documenting processes, usage, and requirements for accreditation reports and funding agency surveys
  • Other duties as assigned

  • Master’s degree in a lab science
  • Must possess the training and 3-5 years experience to serve as the college’s Chemical Hygiene Officer
  • 3-5 years of experience in a lab setting dealing with safety, materials handling and compliance issues
  • Demonstrated knowledge of chemical and safety protocols
  • Ability to work in a self-directed manner, involve multiple stakeholders, and develop and implement processes
  • Excellent communication and management skills




Website: Arts & Sciences
Contact Information:

To be considered for this position please visit our web site and apply on line at the following link: www.usfjobs.com.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



Other: Midwest Jesuit Provinces Vice President for Advancement

To seize new opportunities for ministry and service to the Catholic Church, the Chicago-Detroit and Wisconsin Provinces will soon merge to form a single, larger province responsible for the care and oversight of Jesuits and their apostolates across the region. Work on the legal and canonical aspects of the envisioned consolidation has already begun.

In anticipation of this event, which will be completed by 2017, the provinces are beginning a search for a chief advancement officer who will be responsible for fusing the two province’s currently separate advancement functions into a single, integrated program serving the new province’s needs. To this end, the provinces seek an experienced development professional to work on the organization into one office and to serve as the future organization’s Provincial Assistant for Advancement. This position reports directly to the Provincial superior and is equivalent in importance and stature to the “vice president for advancement” in a college setting. Initially, the Vice President for Advancement will report to the Provincial of the Chicago-Detroit Province and to the Provincial of the Wisconsin Province. This arrangement will last until the reportage transfers to the one new Provincial for all three Provinces. This might happen before 2017.

The ideal candidate is an experienced fund-raising professional with a proven track record of increasingly responsible positions and accomplishments. The Assistant will direct a comprehensive program comprised of annual, major and planned giving, prospect research and stewardship, and communications/marketing. He or she will supervise the current staff of thirteen now working in their respective Chicago and Milwaukee offices and will be responsible for reorganizing or restructuring these employees as the merger of the two provinces unfolds in the Chicago area.


Responsibilities and core responsibilities are included in the full job description. To call attention to some of those are:

  • Create and implement a process by which a steady source of donor prospects and volunteer candidates are identified, researched, and qualified for the appropriate level of cultivation and solicitation.
  • Identify leadership prospects and solicit for annual and special gifts to support the province’s needs and operating budget.
  • Identify and manage the cultivation, solicitation, and stewardship of all major and planned gifts for endowment and capital projects. In this regard, develop a portfolio of qualified major gift prospects to personally engage and solicit, involving the Provincial as necessary.
  • Work closely with the Director of Communications to define how key strategic messages will be delivered to various individuals and stakeholder groups to increase their understanding of the province’s identity.
  • In support of the province’s strategic priorities, prepare and refresh annually, a three-year operational plan for the advancement program.
  • With the Provincial, conduct an annual assessment of programs and achievements for strategic financial goals.
  • Supervise the advancement staff, including but not limited to management of gift processing, events and grants.  Annual evaluations and staff development are mandatory.
  • Develop a strong bond with the province and its membership.
  • Build a vibrant working relationship with the Provincial and the other members of his executive team.
  • Serve as the delegate of the province at regional and national advancement meetings; participate in relevant committees or other teams as assigned.

Competencies and Qualifications:

  • In considering candidates for this position, we believe the following competencies and personal qualities will be important to the new Assistant for Advancement’s success;
  • A strong and capable leader who understands, embraces, and persuasively articulates the mission of the province;
  • A skillful executive who artfully manages, delegates and empowers others, while developing a strong advancement team and creative vision for the program;
  • A self-confident professional, knowledgeable of contemporary development theory and practice, with proven success in achieving results, particularly with soliciting and closing major and planned gifts as well as annual contributions;
  • An articulate communicator (written and verbal) who can effectively establish rapport with a variety of constituencies; who understands the strategic use of public relations and communications in delivering the province’s core messages;
  • A person of integrity, loyalty, and a capacity for work, perseverance, and resiliency;
  • A person of faith, knowledgeable about the Society of Jesus and the Catholic Church;
  • A CFRE credential preferred.



Contact Information:

The advancement office of the future consolidated province will be based in the greater Chicago metro area, and significant regional travel is required. Salary is commensurate with experience. Comprehensive benefits are included in the overall compensation package.

Be part of a dynamic team with a deep tradition of making a real difference in our world. If you want to learn more about being part of the team that is making a difference, we invite you to read the full job description at www.jesuitpartners.org/vpadvancement.



USF: University of San Francisco: Director of IT Infrastructure

Under direction of the CIO, the Director of Infrastructure is responsible for providing technical leadership, vision and oversight on all aspects of the University of San Francisco’s voice/data network, cable TV, digital signage, data center (compute and storage), email gateway, and systems (physical and virtual) infrastructure. Additional responsibilities include the project management, planning, budgeting, installations including build-outs of new facilities, development and monitoring of Key Performance Indicators (KPI), crafting a strategic road map for the department, delivering presentations to the University Leadership team, building partnerships with infrastructure vendors, management of value-added resellers (VARs), network and system monitoring, regulatory compliance, personnel management, and day-to-day operational activities such as troubleshooting and moves/adds/changes. This person must build a team of technology leaders, technicians and administrators that maintain a highly reliable, cost-effective and secure information technology infrastructure, supporting the needs of the University. This position is full-time.


Telecommunications and Networking Infrastructure & Data Center:

  • Identify, research, and propose new technologies, services, and/or products to enhance the functionality, reliability, security, and/or cost effectiveness of USF’s network, voice, cable TV and video communications infrastructure.
  • Price, procure, install, and manage critical Internet (including Internet2) and WAN circuits ensuring comprehensive Internet connectivity as well as sufficient bandwidth for regional campuses – both back to main campus as well as to the Internet.
  • Maintain and improve the USF network to provide maximum performance and reliability given USF’s needs and resources.
  • Supervise continuous improvement of network security measures that include mitigating risk profile and impact analysis of the University’s technology resources.
  • Manage and maintain core data center support systems, including UPS, temperature monitoring, and fire suppression. Coordination and oversight of engineering activities such as electric power, heating, ventilation, and air conditioning (HVAC) with the University’s Facilities Department.

System, Storage & Virtual Infrastructure:

  • Plan and direct the operation of USF’s system infrastructure. This includes numerous hosted departmental servers, application servers, database servers, file and print servers, backup services, tape operations, e-mail gateways, Domain Name Services, and Active Directory.
  • Manage and maintain the digital signage system and infrastructure.
  • Manage and maintain the enterprise storage and Storage Area Network (SAN) environment including troubleshooting, performance planning, capacity, and continuity planning.
  • Lead in the planning, design, and implementation of new storage technology.
  • Maintain the enterprise virtualization environment (VMware), including troubleshooting, performance monitoring and optimization, capacity, high availability and continuity planning.
  • Lead in the planning, design, and implementation of new virtualization technology solutions.

Project and Change Management:

  • Manage and oversee the planning, designing, and implementing and documentation of all new infrastructure projects (including new buildings) and upgrades to existing infrastructure, including the completion of standard operating procedures (SOP), development and management of project schedule and resources.
  • Provide regular project status updates on schedule, budget, and deliverables in the Project Portfolio Management (PPM) meetings.
  • Ensure compliance with USF ITS Change Management procedures.

Personnel Management:

  • Recruits, hires, evaluate and disciplines staff, ensuring staff is fully trained in the technical aspects of their job and establishes documentation requirements to maintain technical control and security.
  • Build and maintain organizational structures to establish quality control standards that will ensure quality and timely service levels. Develop and manage a client service-oriented, efficient and collaborative staff team with a strong cross-functional teamwork emphasis.
  • Foster a positive team environment in which roles and responsibilities and clearly defined and in keeping with industry best practices.
  • Lead staff in the adoption of new equipment, tools, policies, process and procedures.

Other Functions and Responsibilities:

  • Manage the Infrastructure annual budget in close collaboration with ITS Finance & Vendor Management and the VPIT. Provide insightful guidance, prudent recommendations, and effective deployment of the annual infrastructure refresh plan for both networks and systems.
  • Negotiate and manage vendor contract negotiations in collaboration with the VPIT and ITS Finance & Vendor Management.
  • Develop, implement and revise USF IT policies and operational procedures, including but not limited to policies pertaining to networking and system services.
  • Ensure thorough research, development, and communication regarding the introduction of new equipment and/or services, in order to minimize the introduction of failures and vulnerabilities into the USF technical environment.
  • Ensure timely resolution of service incidents and completion of service requests.
  • Collaborate with other ITS directors and managers to establish well defined processes and agreed upon schedules for projects and division-wide initiatives. Maintain departmental metrics and uptime statistics.
  • Serve on committees and attends meetings concerned with the acquisition and use of infrastructure equipment, sharing of computer resources, data center hosting agreements, resolution of issues and the proper support of University’s computing and networking needs.
  • Collaborate with the University’s Public Safety Department and other ITS directors on disaster recovery and implement relevant processes to improve on the campus business continuity plans.
  • Bring an infrastructure and integration perspective to all IT initiatives and ensure that all program and project activities adhere to IT architectural standards and practices.
  • Other duties as assigned.


  • Understanding of and commitment to University of San Francisco’s Vision, Mission and Values.
  • 10+ years’ total experience in a 24/7 production environment supporting enterprise systems, including server hosting, voice and data networks, security and information protection and experience with high availability networks and replicated disaster recovery architectures.
  • 5+ years of management experience with project and operational budgeting oversight.
  • Bachelor’s degree required, preferably in technology field or management. Experience can substitute for field of study. Master’s degree preferred.
  • Need to have a very strong customer service orientation. Must show characteristics of sound judgment based on information available to support good decision making.
  • Outstanding interpersonal and communication skills; highly articulate in both verbal and written forms, translating complex technical concepts into non-technical language.
  • Proven IT technical leadership with strategic planning and staff development skills.
  • Proven technical experience with broad knowledge and support of networks, servers systems, applications, databases and messaging technologies.
  • Working knowledge of Storage Area Network (SAN) and backup technologies.
  • Working knowledge of virtualization technologies and topology designs.
  • Working knowledge of system and network management frameworks.
  • Strong project management skills, including experience with large scale projects, working effectively across organizational boundaries and disciplines.
  • Strong team-building skills with technical and non-technical staff; excellent supervisory skills.
  • Experience with regulatory compliance issues, as well best practices in system and network security. 
  • Experience with IT Infrastructure Library/IT Service Management and formal change management controls, ITIL certification preferred.
  • Experience with vendor evaluation and relationships management; Request for Information (RFI) and Request for Proposal (RFP) writing experience desirable.
  • Experience working with Registered Communications Distribution Designer (RCDD) professionals.
  • Experience with Cisco-based network communications and wireless technologies.
  • Experience with enterprise software infrastructure implementation and support.
  • Experience with VOIP telephony services.
  • Experience with Palo Alto Networks and NEC products desirable.
  • Demonstrate track record of agility and flexibility in responding to changing needs.
  • Broad knowledge of information security issues, requirements and trends.
  • Familiarity with the academic environment, policies, and procedures desirable.
  • Familiarity with PMBOK Project Management Framework desirable.



Website: Information Technology Services (ITS)
Contact Information:

To be considered for this position please visit our web site and apply online at the following link: http://apptrkr.com/445045.

EEO Policy: The University of San Francisco is an equal opportunity institution of higher education. As a matter of policy, the University does not discriminate in employment, educational services and academic programs on the basis of an individual’s race, color, religion, religious creed, ancestry, national origin, age (except minors), sex, gender identity, sexual orientation, marital status, medical condition (cancer-related and genetic-related) and disability, and the other bases prohibited by law. The University reasonably accommodates qualified individuals with disabilities under the law.



SCU: Santa Clara University: Graduate Admissions and Student Services Coordinator

The School of Education and Counseling Psychology at Santa Clara University offers master’s degree, certificate, and professional credential programs in teacher preparation and advanced studies, educational leadership and administration, and counseling psychology. The School currently serves approximately 600 students with a 30% representation of diversity. Guided by strong dedication to academic excellence and service to society, the School of Education and Counseling Psychology at Santa Clara University educates compassionate, competent, and ethical professionals committed to meaningful and supportive engagement with people, schools, and communities. 

Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley. Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world.

Under the general direction of the Assistant Dean of Marketing and Enrollment Management and the direct daily supervision of the Director of Admissions and Director of Student Services, the Graduate Admissions and Student Services Coordinator has the overall responsibility of managing the day-to-day application processing, student services records processing and communications to support applicants and admitted and matriculated students for the School of Education and Counseling Psychology.


Manage Student Admissions Communications and Processes: Under the direction of the Director of Admissions and the Director of Student Services, respond to general questions from applicants and enrolled students through email, phone and in-person appointments.


1. Assist the Director of Admissions and Director of Student Services by responding to prospective student queries in a responsive and timely manner.

2. Oversee and implement communications plan for for admitted students (e.g., send admission letters, reminders to prospective students with incomplete applications, reminders to admitted applications who have not accepted admission offer).

3. Manage the integrity of student application materials in PeopleSoft and materials submitted electronically and through the mail (e.g., update applicant checklist in PeopleSoft, update applicants’ status changes, and send communications.

4. Process and print all applications, including downloading applications from PeopleSoft, creating new files, printing documents from applicants, creating labels, sorting documents and matching them up with their applicant file.

5. Serve as the liaison to the Admissions Senior System Manager to coordinate admitted student matriculation.

6. Maintain regular communication with the Director of Student Services to ensure a smooth admission to matriculation process.

7. Other duties as assigned.


Manage Student Services and Records: Oversee the entire student matriculation process after matriculation occurs.


1. Oversee the student matriculation process after matriculation occurs (e.g., term activate, send registration documents, respond to inquiries, communicate with the Admission coordinator).

2. Manage the integrity of electronic and physical student records (includes running appropriate queries in PeopleSoft, filing documents for current and graduating students, ensuring newly matriculated students are enrolled).

3. Manage the accuracy of active student status in PeopleSoft (process discontinues, leave of absence, follow-up with students not enrolled in subsequent quarters).

4. Manages logs for the Office of the Registrar (duplicate folders for the Registrar’s Office for all matriculated students).

5. Develop and manage an automated degree audit process and maintain their integrity over time.

6. Support the Director of Student Services with processing student forms (petition to graduate, permission to walk, transfer credits, waiver credits), student registration, and scheduling classrooms.


Manage Student Communications and Services: Oversee the entire communications and resource support processes for matriculated students.


1. Manage, implement, and evaluate quarterly new student orientation. Coordinate with the Dean’s Office and program departments to present relevant information to incoming students. Manage budget for orientation.

2. Develops, plans, implements, and attends social, networking, and career relevant events for students. Incorporates School alumni and relevant University offices.

3. Act as a liaison to student advisory boards.

4. Serve as a liaison to student services on the main campus including: student life, campus ministry, career center, multicultural resources, international student services, housing, alumni services, and other University student activity centers to ensure that students are informed and connected to the variety of services across campus.

5. Produce and form regular student communication channels, such as maintaining the Current Students section of the web site with supplemental regular electronic communications to help support ongoing matters as they relate to an enhanced student experience.

6. Assist with locking up and moving equipment for students with disabilities.

7. Other duties as assigned.


Provides Work Direction

This position does not provide work direction.


Qualifications

Demonstrated commitment to multiculturalism and social justice.

Appreciation for and understanding of the principles of a Jesuit education.


Physical Demands

Considerable time is spent at a desk using a computer terminal

May be required to travel to other buildings on the campus

Ability to moving equipment for students with disabilities, with or without accommodation


Work Environment

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job: Typical office environment; Mostly indoor office environment with windows; Office equipment noise, such as phones and copiers etc.; Offices with frequent interruptions.


Knowledge: Demonstrated familiarity with computer platforms, software (Microsoft Word, Excel, and PowerPoint, PeopleSoft, CRM systems), and the internet.


Skills: Strong written and oral communication (email, phone and in-person). Strong public speaking ability.


Abilities

Spanish speaking ability, preferred.

Ability to counsel applicants with discretion and maintain appropriate levels of confidentiality and professionalism.

Ability to handle difficult situations with a professional demeanor and communicate effectively to multiple audiences and diverse groups.

Ability to meet deadlines, work autonomously and handle competing demands

Ability to think strategically while balancing attention to detail, anticipation of needs, and excellent organizational skills

Ability to work some required evenings and weekends

Ability to travel will be required, including off-site recruitment events


Education and/or Experience

Bachelor’s degree required, Master’s degree preferred. Minimum of two (2) years of professional experience in admissions in a higher education environment, preferably with graduate or adult programs. Recruitment, marketing and event planning and management experience, preferred.


Fixed Term End Date: 06/30/2015

Part Year: No

FLSA Status: Non-Exempt

Position Purpose: Fixed-term: This position is fixed-term for 16 months with possible extension or conversion to regular status depending on funding.

Start date: Position is available immediately and will remain open until filled.

Hiring Range: $19.65 per hour

EEO Statement: Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

To apply, visit: https://jobs.scu.edu/postings/1070. To view the full job posting and apply for this position, go to https://jobs.scu.edu.


Website: School of Education, Counsel, Psych
Contact Information:

About Santa Clara University: Santa Clara University is a comprehensive Jesuit, Catholic university located in California’s Silicon Valley, offering its 8,800 students rigorous undergraduate curricula in arts and sciences, business, and engineering, plus master’s, Ph.D., and law degrees.

Distinguished by the highest retention rate and ranked second among all master’s universities in the West by U.S. News and World Report, Santa Clara University is California’s oldest operating institution of higher-education. The University is focused on creating an academic community that educates citizens and leaders who will build a more just, humane, and sustainable world. 

Santa Clara University is an Equal Opportunity/Affirmative Action employer, committed to excellence through diversity and inclusion, and, in this spirit, particularly welcomes applications from women, persons of color, and members of historically underrepresented groups. The University will provide reasonable accommodations to individuals with a disability.

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website at http://www.scu.edu/cs/. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.



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“It’s all about the pedagogy. Ignatian teaching takes education beyond cognitive skill development to explore its connection to the heart, emotions, and personal values one embraces in life.”
Dr. Kathleen Snyder, Executive Director, JesuitNET Design Services


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